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TREASURER
A. Purpose
The Treasurer oversees the financial integrity of the Section in collaboration with the
Finance Committee and provides required information to the Audit Committee.
B. Organization
1. Election Procedures
Election of the Treasurer is by member vote. Nominees must be members in good standing
for two (2) years prior to the election and meet any other qualifications required by the bylaws.
2. Authority
The Treasurer is directly responsible to the BOD and the Section membership.
3. Resignation
a. The Treasurer shall submit a resignation in writing to the President who will
inform the BOD.
b. In the event of a vacancy, the Executive Committee will appoint an individual to
serve for the unexpired portion of the term.
C. Operations
1. Meetings
a. The Treasurer shall attend APTA's Combined Sections Meeting and Educational
Leadership Conference.
b. If the Treasurer is unable to be present at a required Section meeting, the
Treasurer will provide the President provided with a written report.
2. Records and Reports
a. The Treasurer will provide reports of the Section’s financial performance to the
Board of Directors quarterly and to the membership annually.
b. Reports of the Treasurer’s activities shall be presented at BOD meetings. Other
appropriate records of activities during the term of office shall also be
maintained.
D. Duties and Responsibilities
1. Maintains complete and accurate financial records in collaboration with the Section
Finance Committee & provides information for the Audit Committee and APTA staff.
2. Submits a written report at all Section and Board of Directors meetings.
3. Have accounts audited annually
4. Submits an Annual Audit report to APTA by May 31 st.
5. Presents a budget to the Board of Directors prior to the start of the fiscal year.
6. Prepares annual tax return
7. Evaluates and recommends the contents of the Section's investment portfolio.
Education Section -1- Revised: October 2011
Policy and Procedure Manual
TREASURER
8. Develop and manage the annual budget in concert with the Board of Directors
A) Dec /Jan - budget materials sent to Officers, SIG and Committee Chairs.
B) CSM - Goals of the Section for the following fiscal year discussed/determined,
budget materials returned to the Finance Committee.
C) Aug/Sept - Finance Committee develops a final budget for the following year
D) Oct - Treasurer presents final Budget for following year at Ed Section Board of
Directors Meeting
9. Oversees the collection and depositing of Section receipts, including membership
dues, publication (i.e., Journal of Physical Therapy Education), and other income
(i.e. conferences)
10. Carries out functions until the close of APTA's Annual Conference even in years when
a new Treasurer is elected.
11. Maintains established bookkeeping procedures.
12. Serves on the Finance Committee and in that role communicates plans and
conducts either by phone or by mail, a meeting with the Finance Committee.
Assures the Audit Committee receives all necessary information for the annual
meeting. Both the Finance and Audit Committees shall meet a minimum of
annually.
13. Acts as an information source for Section members and the public regarding financial
matters of the section.
14. Complete other duties as may be required by the Board of Directors.
15. Submit an updated job description and responsibility list to the Vice President
for inclusion in the Section’s PnP Manual at the end of term.
E. Reimbursement Procedures
The Treasurer shall be reimbursed for actual expenses related to Section activities to
attend CSM and the Educational Leadership Conference
Rates of Reimbursement for Expenses attending CSM and Annual meetings:
a) a maximum allotment for meals is $45.00 per day with receipts and $26.00 per
day without receipts; .Alcoholic beverages are not covered.
b) the rate for reimbursement for mileage will be the IRS mileage rate effective
January 1 of the calendar year the travel took place. Mileage will be reimbursed
up to the cost of coach airfare.
c) Actual travel reimbursed expenses are subject to the provisions below.
(1) Coach airfare will be covered. Officers are requested to select the least
expensive flight possible as to minimize cost to the section.
(2) Hotel costs will be reimbursed at the occupancy rate at the most expensive
APTA designated hotel.
(3) The maximum rate will be pre-determined by the Treasurer prior to CSM and
published on the Section Website.
F. Orientation of Successor
1. The outgoing Treasurer shall orient the newly elected Treasurer after the Section
general business meeting at which the new officer was elected.
Education Section -2- Revised: October 2011
Policy and Procedure Manual
TREASURER
2. Each newly elected Treasurer shall receive from the outgoing Treasurer a copy of the
Section Policy and Procedure Manual, records of previous Treasurer’s activities during
the last term of office, and any other material deemed necessary for the smooth
transition of operation.
Education Section -3- Revised: October 2011
Policy and Procedure Manual
