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TITLE: Executive Director FLSA STATUS: Exempt REPORTS TO: Board President and Board of DATE: 06/27/2011 Directors TYPE OF POSITION: Full time SUMMARY DESCRIPTION: The Executive Director reports to the Board of Directors, and is responsible for the organization's consistent achievement of its mission and financial objectives. In program development and administration, the Executive Director will: MAJOR DUTIES AND RESPONSIBILITIES: Specific organizational responsibilities: 1. Work with the Board of Directors to ensure that regular strategic planning occurs so that the organization makes consistent and timely progress toward its mission. 2. Develop, execute, and monitor program, organizational, and financial plans with the Board of Directors and staff and in accordance with authorized policies. 3. Ensure active and broad participation by volunteers. 4. Maintain official records and documents to ensure compliance with federal, state, and local regulations. 5. Maintain a working knowledge of significant developments and trends in the field of immigration and related areas. In communications, the Executive Director will: 1. See that the board is kept fully informed on the condition of the organization and all important factors influencing it. 2. Publicize and present the activities, programs, and goals of the organization. 3. Establish sound working relationships and cooperative arrangements with community groups and organizations. 4. Represent the programs and point of view of the organization to agencies, organizations, and the general public. 5. Serve as the principal spokesperson for the organization, meeting and networking with donors and prospects, the media, volunteer leaders, community task forces and other constituents to further the mission of the organization. 6. Oversee preparation and production of all promotional mailings, printed pieces, and web communications, as related to donor communications. In relations with staff, the Executive Director will: 1. Take charge of the recruitment, employment, and release of all personnel, both paid staff and volunteers. 2. Ensure that job descriptions are developed and maintained, conduct regular performance evaluations, and ensure that sound human resource practices are in place. 3. See that an effective management team, with appropriate provision for succession, is in place. 4. Direct General Counsel in the encouragement of staff and volunteer development and continued education as well as assist program staff in relating their specialized work to the total program of the organization. 5. Maintain a climate that attracts, keeps, and motivates a diverse staff of top quality people. In budget, finance and operations, the Executive Director will: 1. Be responsible for developing and maintaining sound financial practices. 2. Work with the board to prepare a budget; see that the organization operates within budget guidelines. 3. Oversee and implement fundraising efforts -- in consultation with board and staff -- to ensure sustainable operations. 4. Oversee compliance with grants, contracts, and funders’ requirements, including: 1. Monthly and quarterly financial reporting 2. Data collection (outcomes/outputs/goals) reporting per grant requirements 3. Programmatic reporting (narrative reports) 5. With the president and secretary of the board of directors, conduct official correspondence of the organization. And with designated officers, execute legal documents. 6. Oversee grant research, writing, and renewals. 7. Ensure proper fiscal audits, controls, and management. 8. Work with IT and infrastructure (computers, faxes, copiers) to maintain efficient use of technology. 9. Maintain policies and procedures with staff. 10. Keep records of the board. In fund development, the Executive Director will: 1. Develop and execute the organization’s annual fundraising plan. 2. Secure financial support from individuals, foundations and corporations. 3. Create and execute a strategy for a large sustained base of annual individual donors. 4. Develop and maintain ongoing relationships with major donors as well as solicit donors and steward long-term donor relationships. 5. Ensure financially successful plan and execution for annual gala and special events. 6. Develop and track proposals and reports for all foundation and corporate fundraising. REQUIRED WORK EXPERIENCE/SKILLS: ● Demonstrated supervisory skills. ● At least 5 years of management experience in a non-profit agency working with indigent clients. ● Excellent public speaking and writing skills, public and media relations experience. ● Excellent ability to work under pressure and in meeting deadlines. ● Grant writing and fund-raising experience, including demonstrated successful experience in coordinating donor cultivation in a non-profit environment ● Computer proficiency in word processing, spreadsheets and database applications and hardware knowledge. ● Program development and implementation experience ● Respectful of confidentiality. ● Non-profit budgetary, fiscal management and grants management experience ● Demonstrated strategic planning and implementation ● Ability to handle multiple tasks at the same time and high-level organizational skills. ● Good interpersonal skills – communications, motivation and cooperation ● Bachelor’s Degree ● Spanish language fluency strongly preferred. Salary commensurate with experience. Full benefits. May involve limited travel. Send cover letter highlighting successful management and fundraising experience, resume, salary requirements and three references to firstname.lastname@example.org. No calls or in-person inquiries please. Equal Opportunity Employer.
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