SAMPLE JOB DESCRIPTION FOR OFFICE ADMINISTRATOR

							JOB DESCRIPTION:                   MABS OFFICE ADMINISTRATOR
JOB TITLE:                         OFFICE ADMINISTRATOR
REPORTING TO:                      MONEY ADVICE COORDINATOR

JOB SUMMARY:

The Office Administrator will provide full reception, secretarial and administrative support
to all the services provided by the Company, as may be required for the effective and
efficient operation of, and reporting on the service.

INDICATIVE DUTIES INCLUDE

            To perform reception and initial client support duties during the opening hours of
             the service and support the Money Advice Team in the delivery of a professional
             service.

            To provide secretarial and administrative support, including typing, minute taking,
             filing, data input, maintenance and management of information held by the
             Company as may be required.

            To attend seminars and meetings as may be directed by the Money Advice
             Coordinator / Company, as appropriate to the position of MABS Office
             Administrator.

            To administer, in co-operation with the Money Advice Coordinator and Money
             Advice Team, the Special Accounts including maintenance of the MABS
             database and updating of details/data relating to the Loan Guarantee Fund.

            To prepare and maintain full and accurate financial records of all transactions
             carried out on behalf of the Company to include preparing and processing
             payroll, bank transactions and reconciliations, submitting PAYE/PRSI and other
             returns and assisting the Money Advice Coordinator, in cooperation with the
             Company Treasurer, to ensure that effective management and accountability
             procedures are in place for the control and management of the authorised
             budget.

            To prepare and maintain all HR records in line with statutory and operational
             requirements. Assist the Money Advice Coordinator, as may be required, in their
             reporting to the Company on the management of such relationships.

            To be responsible for the compiling and collating of statistics for the Company
             and for the Citizens Information Board as may be required from time to time.

            To prepare and assist in the collection of data for such monthly, quarterly and
             annual reports as may be required from time to time.



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            To undertake ongoing training and professional development, appropriate to the
             effective and timely discharge of the duties of the post.

            To perform such other duties, appropriate to the role, as may be required by the
             Money Advice Coordinator and / or Company from time to time.


PERSON SPECIFICATION: MABS OFFICE ADMINISTRATOR
The ideal candidate will be able to demonstrate that they have the necessary administrative,
technical skills, experience and competence to immediately add value to the work of the
Company, Team and Clients and to ensure the timely delivery of delegated tasks and quality
services under general supervision only. The appointee will:

      Possess very well developed interpersonal and communication skills and be able to
       give evidence of their ability to empathise, both face to face and by telephone, with
       those experiencing financial difficulties
      Be results oriented and client focused.
      Be able to provide examples of having worked on their own initiative and in teams in the
       past.
      Be capable of exercising a high degree of delegated responsibility.
      Have good organizational, and technical skills relevant to the role with the ability to
       problem solve, pay attention to detail and deliver work to a high standard and to tight
       deadlines.

Essential Education Qualifications, Attainments and Experience
      Good general level of education
      Have a high degree of computer literacy - to include competence in the following
       Microsoft applications - word processing, spreadsheets, databases, file
       management, e-mail and the internet.
      At least three year’s relevant and acceptable work experience in an Administrative
       /Office work environment.
      Excellent numeracy skills with knowledge and skills in the preparation and
       maintenance of proper financial records and banking procedures and reporting on
       same.

Desirable Skills, Abilities & Experience

      Prior experience and / or ability to carry out payroll functions including PAYE/PRSI
       returns and a knowledge of payroll software
      Knowledge of operation of IT networks.
      Ability to facilitate and support the work of team members




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