Request for Proposal by QRvnDw

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									                                                                                        Gymnastics BC
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                                      REQUEST FOR PROPOSALS
                          2013 WESTERN GYMNAESTRADA CLUB HOST

 Gymnastics BC is seeking interest from the membership to host the 2013 Western Gymnaestrada. The event takes
  place over three days (Friday, Saturday and Sunday), with additional time required for set-up and take-down, and
               features group performances from athletes from BC and the western provinces & states.
  Clubs will work in partnership with Gymnastics BC to host the event. Please refer to the Policies and Procedures
                                    Manual (section 9) for roles and responsibilities.

                       Tentative dates for the event have been proposed for May 18-20, 2013

Proponents should address the following in their proposals:

     1.Facility:
        The ideal facility would have:
           Preferably a large facility capable of accommodating a rehearsal session, alongside at least four other
               workshops of 30+ athletes each
           Capacity to seat 1000 spectators for the Gymnaestrada performances, with possibility of bringing in
               temporary seating.
           One or more Host Hotel(s) in proximity of the competition venue
           Two additional meeting rooms available for hospitality (coaches, volunteers) and meetings (GFA
               assembly) in venue
           Flexible parking to accommodate all spectators in proximity to the venue
           A facility exclusively available for the Gymnaestrada dates (no other programming)
           Use of a 40x40 non-sprung floor (or ability to bring to the facility).

     2.Host Hotel(s):
           Ability to secure 100 - 150 hotel rooms for delegates (depending on location of host)
           Inclusive breakfast preferred
           Competitive rates including complimentary rooms and/or rebate after a certain number of bookings

     3.Other:
           Proponents should describe or provide any additional information (such as specific services, expertise,
              hosting grant access, volunteer base, etc) which they feel is relevant or unique regarding the facility’s
              ability to assist Gymnastics BC in hosting this event
           Experience securing local sponsorship

Contact Information:

Please address your responses or any additional questions to Aimee Kapil at 604-333-3494.

Written responses may be emailed directly to akapil@gymnastics.bc.ca or faxed to 604-333-3499. A hard copy may
also be mailed to Gymnastics BC.

Deadline for all proposals:

Friday, August 17 at 4:00 pm. Late proposals will not be considered.

                                                                                                 230 - 3820 Cessna Drive
                                                                                                  Richmond, BC V7B 0A2
                                                                                                       604 333.3GYM p
                                                                                                       800 556.2242 tf
                                                                                                       604 333.3499 f
                                                                                                  info@gymnastics.bc.ca
                                                                                                  www.gymnastics.bc.ca
                                                                     Gymnastics BC
                                                                     play | perform | progress

                APPLICATION FOR 2013 WESTERN GYMNAESTRADA
                                  May 18-20, 2013 (tentative)

Club Name:

Gym Club Address:

Contact:

Phone:                                                   Fax:

Email:

1. GYMNASTICS FACILITIY INFORMATION

Suggested Venue:

Facility Costs (including meeting rooms):

Venue Size:

Number of Additional Rooms available for Hospitality and Meetings:

Maximum Capacity of Additional Rooms:

Seating Plan:

Parking:

Competitive Sized Floor Available (40’ x 40’):                  Yes / No

2. HOST HOTEL INFORMATION

Suggested Host Hotel(s):

Address:

Website:

Additional Hotel Information:
                                                                                    Gymnastics BC
                                                                                    play | perform | progress


3. OTHER

Please describe or provide other information (such as specific services, expertise, hosting
grant access, volunteer base, etc.) which you feel is relevant in hosting this event:




        Opportunity for Sport Tourism Hosting Grants                        Yes      /     No

           Experience in Securing local sponsorship                         Yes      /     No

                    ADDITIONAL PERTINENT INFORMATION CAN BE ATTACHED TO THIS APPLICATION

								
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