An honorarium is a one-time payment made to an individual (not a corporation,
business or partnership), who is not an employee of any CSU campus, for a special
and non-recurring activity or event for which a fee is not legally or traditionally
required. The intent is to show good-will and appreciation for participation in
University educational, research, or public service activities or events. It is not based
upon an agreed amount between the University and the individual.
Occasions for Honoraria:
An honorarium is an expression of gratitude for activities which custom or
propriety precludes a price to be set. It can also be an award to an individual for
special achievement or for participation in a short-term activity or event that is of
an educational, research, or public service nature and no specific deliverable or
specific result is requested or expected.
Examples of what is an Honorarium:
Participating as a judge in a writing contest
Reading of scholarly papers
Participating in short term workshops and seminars
Presenting research results
Participating in a scientific symposium
Making a brief speech at a campus event
Writing a short article for a professional publication
Examples of what is NOT an Honorarium:
Payment for short term employment
Reimbursement for travel expenses
Payments to independent contractor for services performed
Performance fees not directly related to an academic function
An honorarium is given in direct proportion to the amount of time and effort
expended, not to exceed $500. To submit an honorarium, complete the Guest
Lecturer/Honorarium Agreement form.pdf and check the box “honorarium”. Note:
Honoraria need to include the location and date(s) of the event along with the
An honorarium is not permitted to be paid by federal funds unless specifically
approved as a line item in the grant budget.
Payments to individuals from CSU Stanislaus or another CSU campus must be made
through Payroll. (See Special Consultant Agreement form, guidelines, and
instructions on http://www.csustan.edu/HR/Payroll/FormsPublications.html .
If the intended honorarium recipient is not a resident of California or the United
States, contact Accounts Payable at 3654.
A Stipend is generally paid to a student or attendee of a class or workshop for
their participation ONLY, not for services rendered. The IRS does not use or
acknowledge the term stipend.
A Scholarship is generally an amount paid for the benefit of a student at an
educational institution to aid in the pursuit of studies. The student may be either
an undergraduate or graduate.
A Fellowship is generally an amount paid for the benefit of an individual to aid
in the pursuit of study or research.
Payment Processing for Stipends/Scholarships/Fellowships:
Complete a Direct Pay Form
ml and attach a W-9 http://www.irs.gov/pub/irs-pdf/fw9.pdf completed and signed by the