STANDARD SUMMARY TWINNING FICHE

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STANDARD SUMMARY TWINNING FICHE Powered By Docstoc
					                         THE REPUBLIC OF CROATIA

                         MINISTRY OF THE SEA, TRANSPORT AND INFRASTRUCTURE




                            Programme: Phare 2006

                            Partner Country: Croatia

                   Area of Cooperation: Maritime Safety




                  Phare: TWINNING PROJECT FICHE

         Maritime safety: Institutional Capacity Building – for VTMIS
                                 and FSI




Project budget: 0.5 M€




1    Basic Information
1.1 Programme: Phare 2006

1.2 Twinning Number: HR-06-IB-TR-01

1.3 Title: Maritime safety: Institutional Capacity Building – for VTMIS and FSI

1.4 Sector: Maritime Transport, Maritime Domain and Ports Directorate and Maritime
    Safety and Marine Environment Protection Directorate of the Ministry of Sea,
    Transport and Infrastructure

1.5 Beneficiary country: Croatia

2    Objectives

2.1 Overall Objective

     Improvement of maritime safety and prevention of pollution from ships in line with
     the Directive 2002/59/EC and Directive 2000/59/EC

2.2 Project purpose

     The specific objectives of the project are:
     Enhancement of administrative and technical efficiency of Maritime Administration
     in monitoring and management of vessels, flag state implementation and port waste
     reception facilities evaluation.

2.3 Contribution to National Development Plan/Cooperation agreement/Association
    Agreement/Action Plan

     European Partnership (April 2004)
     3.2. Medium-term priorities - Sectoral policies – Transport: “Continue alignment with
     the acquis and develop adequate administrative capacity in the areas”…”of maritime
     transport (in particular in the area of maritime safety)”.

     Accession Partnership with Croatia (2005)
     3.1. Short-term priorities - Ability to Assume the Obligations of Membership -
     Transport policy: „Continue implementation of EU standards in the field …of safety
     standards in maritime transport“.
     3.2. Medium –Term Priorities - Ability to Assume the Obligations of Membership -
     Transport policy: „Continue alignment in maritime transport and ensure adequate
     flag state control.“

     NPIEU 2006
     The NPIEU short term and medium term priority is maritime safety and marine
     environment protection. Specifically the establishment of vessel traffic monitoring
     and information system as the administrative tool of the Maritime Administration.



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3    Description

3.1 Background and justification

     The establishment of the integral Croatian Vessel Traffic Monitoring and Information
     System (CVTMIS) is conceived and based on the Commission White Paper on the
     European transport policy as well as the requirements of the Directive 2002/59/EC
     establishing a Community vessel traffic monitoring and information system and
     repealing Council Directive 93/75/EEC, in particular, (Article 8 of the Directive
     stresses the need for permanent monitoring of the ships’ movements based upon the
     basic IMO requirements on VTS as laid down in Chapter V of the SOLAS
     Convention) and clearly articulated as the high level priority in the sectoral multi-
     annual strategic approach envisaged by the Pre-accession Maritime Transport
     Strategy of the Republic of Croatia (Section 2.3.2.- Lines 5,7 and 8 -Annex 6. of
     Phase 1) as well as the VTMIS Development Strategy (Annex 6. of Phase 1).

     The introduction of Croatian Vessel Traffic Monitoring and Information System has
     been initiated through PHARE 2005 Project “Maritime safety: Enforcement of
     Administrative Capacity - Monitoring and Management of Vessels” (Phase 1) that is
     currently in implementation stage.

     Project in Phase 1 covers the supply, installation and integration of 13 AIS Base
     Stations in the existing system of 4 AIS Base Stations, AIS Control Center in MRCC
     Rijeka, VHF/MF/HF Radio Communication network and VHF/MF/HF Digital
     Selective Call (DSC) network as well as accompanying technical assistance and
     twinning for establishment of procedural and organizational structures, adjustments
     of legislation and human resources development. With this project full coverage of
     the eastern part of the Adriatic Sea with AIS subsystem services is going to be
     completed.

     AIS subsystem is only one segment of VTMIS System that enables monitoring of
     only those vessels equipped with appropriate apparatus thus not enabling MA to
     monitor real situation at sea. VTMIS system consists of a number of subsystems that
     at present do not exist in Croatia such as Radar subsystem, Direction Finder
     subsystem, Video surveillance systems, Meteorological subsystem, Vessel Traffic
     Control Application, Information Management Subsystem, Recording and Replay
     Subsystem, Communication Link Subsystem, Earthing and Protection Subsystem and
     pertinent other.

     Due to the limited resources for the Phase 1 of the Project and the need for
     completing preparatory documentation none of these subsystems have been
     established including the radar and RDF subsystem as vital sensors for systematic
     monitoring of vessel movements and their physical tracking without which the
     VTMIS System is not functional.




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 Therefore the Project “Maritime safety: Enforcement of Administrative Capacity -
 Monitoring and Management of Vessels - Phase 2” is the continuation of Croatian
 MA strivings to reach Member States practices in implementation and enforcement of
 maritime safety and marine pollution prevention Acquis by the time of accession by
 addressing technical insufficiency (such as radars) as well as related human resources
 enhancement and procedural and systems development in the field of maritime safety
 and marine environment protection.

  Legislation harmonization
  The project is designed in order to facilitate necessary administrative capacity
  strengthening (covering human resources expansion and enhancement planning,
  procedural and institutional development as well as accompanying equipment) for
  regulatory and enforcement activity partially covering following legislation:
1) Ordinance on Handling Dangerous Goods, Conditions and Method of Performing
    Carriage in Marine Transport, Loading and Unloading of Dangerous Goods, Bulk
    and Other Cargoes in Ports, and Methods for Preventing the Spreading of Oil Spills
    in Ports (OG 51/2005) partially harmonized with following Directives and
    Regulations:
        a. Directive 2002/59EC of 27 June 2002 establishing a Community vessel
           traffic monitoring and information system repealing Council Directive
           93/75/EEC
2) Ordinance on Maritime Safety and Security Inspection (OG197/05) partially
    harmonized with following Directives and Regulations:
        a. Council Directive 95/21/EC of 19 June 1995 concerning the enforcement, in
           respect of shipping using Community ports and sailing in the waters under
           jurisdiction of the Member States, of international standards for ship safety,
           pollution prevention and shipboard living and working conditions (Port
           State control).
        b. Directive 2001/106/EC of the European parliament and of the Council
           amending Council Directive 95/21/EC
        c. Council Directive 1999/35/EC of 29 April1999 on a system of mandatory
           surveys for the safe operation of regular ro-ro ferry and high-speed
           passenger craft services.
        d. Directive 2000/59/EC of 27 November 2000 on port reception facilities for
           ship-generated waste and cargo residues
3) Ordinance on Conditions to be Met by Ports (OG 110/04) fully harmonized with
    following Directives and Regulations:
        a. Directive 2000/59/EC of the European Parliament and of the Council of 27
           November 2000 on port reception facilities for ship-generated waste and
           cargo residues - Commission declaration
4) Ordinance on Requirements and Manner of Maintaining Order in Ports and other
    Parts of Internal Sea Waters and Territorial Sea of the Republic Of Croatia (OG
    90/2005) harmonized with following Directives and Regulations:
        a. Directive 2000/59/EC of the European Parliament and of the Council of 27
           November 2000 on port reception facilities for ship-generated waste and
           cargo residues - Commission declaration –compete harmonization



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       b. Directive 2002/6/EC of European Parliament and of the Council on
          reporting formalities for ships arriving in /or departing from ports of the
          Member States of the Community- partial harmonization
       c. Directive 2002/59EC of 27 June 2002 establishing a Community vessel
          traffic monitoring and information system repealing Council Directive
          93/75/EEC- partial harmonization
5) Council Directive 94/57/EC of 22 November 1994 on common rules and standards
   for ship inspection and survey organizations and for the relevant activities of
   maritime administrations –to be transposed in 2006. (see NPPEU 2006)

   Sequencing between Phase 1 and Phase 2

    PHASE 2                                     PHASE 1
    2.1. Education and training of VTMIS        Component B1– AIS Operators Training
    Operators to be initiated in March 2009.    finalized in January 2009.
                                                Component B3- Preliminary VTMIS
                                                Procedures and Arrangements Manual
                                                drafted shall be delivered in April 2009 and
                                                shall be used as an input for activity 2.1.
                                                Education and training of the VTMIS
                                                personnel to be initiated in March 2009
                                                Component B5- Study visit to VTMIS
                                                resources and authorities in EU Member
                                                States finalized in March 2009.
                                                Component C- CVTMIS Study finalized in
                                                July 2008.
    2.2. Study visit to VTMIS resources and     No sequencing or conditionality.
    competent authorities in EU Member
    States including simulator training
    2.3. Administrative capacity building for   Component B4 - Educated and properly
        the Flag State Implementation to be     trained personnel on marine casualty
        initiated in February 2009.             investigation shall be finished in January
                                                2009.


   Involvement of Stakeholders and Civil Society in the programming process
   The beneficiary of the project is the Croatian Maritime Administration, i.e.
   Ministry of Sea, Transport and Infrastructure (MSTI) and its Maritime Safety and
   Marine Environment Protection Directorate with National Center for Search and
   Rescue at Sea and Management of Maritime Traffic (MRCC Rijeka) in particular.
   Project completion will undeniably increase the administrative and technical
   efficiency of the services rendered by the Ministry to the EU, national and
   international community.
   The stakeholders have been identified, selected, contacted and introduced with the
   proposed project through correspondence, public media and meetings (minutes
   available on request) in respect of proposed project in the Project Phase 1 (see
   section 3.1.). Project was well received by all stakeholders:


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      In addition, EC, EMSA, wider regional (neighbouring EU member states, other
      South East Mediterranean countries) and international stakeholders have been
      introduced with the project on the presentation of the Pre-accession Maritime
      Transport Strategy of the Republic of Croatia held on 22 November 2005 in
      Dubrovnik. The Project was well received.

3.2   Linked activities

      CARDS 2004 project - Support to PHARE Programming and Development of
      Project/Tender Documentation in Maritime Transport Sector: By the completion
      of this project Report on Assessment and Gaps and Needs Analyses of Croatian
      Maritime Administration was drafted identifying the development of VTMIS
      system as one of the sectoral priorities. Also the VTMIS Development Strategy
      for the period 2005 – 2010 and the Pre – Accession Maritime Transport Strategy
      of the Republic Of Croatia has been drafted and approved by the MSTI.

      PHARE 2005 Project “Maritime safety: Enforcement of Administrative Capacity
      - Monitoring and Management of Vessels” (HR2005/5/3) besides the
      development of the VTMIS Development Study, covered by this Terms of
      Reference, consists of completion of coastal Automated Identification of Ships
      System as well as twinning arrangement covering Education and training of
      VTMIS Operators, Elaboration of a Conceptual model of Dangerous and
      Polluting Goods Database, Preliminary drafting of VTMIS Procedures and
      Arrangements Manual and education and training of personnel on marine casualty
      investigation.

      Aiming to improve navigational safety and marine environmental protection, the
      MSTI developed project documentation, set up and put into operation equipment
      provided in the First Phase of the Automatic Identification of Ships (AIS). In very
      short time it becomes an extremely valuable tool used to improve the efficacy of
      the existing Mandatory Ship’s Reporting System in the Adriatic Sea and the
      Traffic Separation Scheme in the Adriatic, as it is accepted by the International
      Maritime Organization. During 2005 in addition to existing Control Centre at the
      MRCC Rijeka and 1 base station located on the Island of Vis, 3 AIS base stations
      on the Savudrija Peninsula, Island of Susak and in the vicinity of Pula were
      installed. AIS subsystem is envisaged to be completed by installation of additional
      13 AIS base stations for which the tendering proceedings are underway.

      In respect of the overall functionality of the maritime transport the project is
      closely interconnected with the Port Information Management Systems (PIMS) in
      three major Croatian ports. In the Port of Rijeka the installation of the PIMS is
      underway. It is financed by World Bank as a part of the overall restructuring plan.
      The similar system, yet less complex, is planed in Port of Ploče, also as a part of
      the restructuring plan financed by the World Bank. The last port to be equipped
      with a PIMS is Port of Split where decision on how and when it will be
      introduced and financed is not yet made.



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      MSTI is participating (observer status) in the development of technical standards
      for regional exchange of AIS data as envisaged by the Directive 2002/59/EC
      within the activities of European Maritime Safety Agency.

      This twinning is also linked to the supply and installation of radars, direction
      finders, CCTVs, GMDSS VHF, and other subsystems to the Croatian Vessel
      Traffic Management and Information System within the PHARE 2006 Project
      “Maritime safety: Enforcement of Administrative Capacity - Monitoring and
      Management of Vessels” - Phase 2.

3.3   Results:

      1. Education and training of the VTMIS personnel conducted
      The essential prerequisite for efficient vessel traffic monitoring is well educated and
      trained personnel. Consequently, this part of the project has to provide the initial
      training as well as foundation for knowledge refreshing training and continual
      knowledge upgrade of the CVTMIS personnel.

      After completion of this part of the project following sub-results are achieved:
      - Systematic and sustainable training programme, including all supporting
         materials and guidelines designed,
      - Dedicated training facility set up with 5 trainers educated and certified, 3
         highly specialized MA staff for VTS duties,
      - Sufficient number (at least 30) of properly educated operators and maintenance
         managers trained.

      2. Knowledge and experience on VTMIS resources and competent authority in the
      EU member state obtained
      It is a well-known fact that overall efficiency of the vessel-traffic monitoring
      heavily depends on expertise and experience.
      Consequently, the purpose of this part of the project is to minimize expenses and to
      reach the target level of efficiency as soon as possible through a closer cooperation
      with similar, more experienced services in the EU member state. The transfer of
      practical knowledge and experience will take a form of study visit to respective
      facilities.
      Visit is planned to one of the EU countries operating the most advanced systems in
      respect to equipment and organization. The study visit will be planned in
      coordination with the experts of the visited country.

      After completion of this part of the project following sub-results are achieved:
      - Means to transfer the knowledge and experience through institutional
         cooperation as well as through personal communications on case-by-case basis
         established,
      - Common analyse and inspection of the technical aspects and possibilities of the
         newly acquired equipment accomplished,
      - Revision of the VTMIS Procedures and Arrangements Manual completed.



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      3. Administrative capacity building for the Flag State Implementation conducted
      The aim of this part of the project is to increase the present level of education and
      training of personnel responsible for the Flag State Implementation.

      After completion of this part of the project following sub- results are achieved:
      - Level of the safety, security and pollution prevention on Croatian ships, sailing
         either in national or international waters, comparable with the level commonly
         enforced in EU member states;
      - Finalized proposal for amendments of quality management system aimed at
         improving effectiveness of Flag State Control;
      - Human resource management system and training policy developed and
         implemented;
      - Enforced FSI operational procedures specifying responsibilities of Maritime
         Administration;
      - Continuous training programme for the MA and its inspectors developed and
         tested, (based on inter-active tools and computer based simulation);
      - Educated and properly trained personnel (at least 15) and number of trainers (at
         least 3) capable to carry out continual knowledge refreshing and upgrade
         courses involved in flag state implementation;
      - Systematic education and training programme (including Flag State
         Implementation course curricula, supporting handouts, publications and
         guidelines as well as the knowledge assessment system) designed

3.4   Activities:
      Implementation of the project segments dedicated to improve the institutional
      capacity of the Croatian maritime administration will, depending on assignment,
      require a number of differing activities and means.


      Following activities are to be accomplished:
      1. Education and training of the VTMIS personnel
      This activity shall provide the result 1 as referred to in 3.3.
      The initial training will consist of introductory training and management-level
      training. Introductory training will be delivered by the equipment manufacturer
      (see VTMIS General Requirements Annex 7). The management-level training is
      based on preliminary VTMIS Procedures and Arrangements (to be provided as
      part of the current Phare 2005 Project Phase 1) and has to cover traffic
      monitoring, surveillance, remedial actions, enforcement support and cooperation
      with services from neighbouring countries.
      The part dealing with knowledge refreshing and knowledge upgrade has to
      provide an institutional framework (train-the-trainer course programme, as the
      most important part) that will permanently ensure the satisfactory level of training
      and knowledge of the VTMIS personnel.




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Education and training of VTMIS management and operational staff consists of
the following sub-activities:
1.1.   In-depth examination of the VTMIS sub-systems and evaluation and
updating of the preliminary VTMIS Procedures and Arrangements Manual,
1.2.    Evaluation of the operational procedures and arrangements (both existing
and anticipated to be introduced in due time) and their workload and development
of the sustainable VTMIS Operator Training Plan,
1.3.   Preparation of the training programme (curricula, timelines, milestones)
for the assumed number of operators, with particular attention to available
simulator training,
1.4.     Preparation of the supporting materials (handouts, exercises, case studies,
etc.),
1.5.    Initial training course for at least 5 VTMIS operators making them capable
to carry on the training of other VTMIS Operators ,
1.6.   Training courses (8 seminars) for not less then 30 operators and
supervisors,
1.7.  Establishment of the documentary control system for the operational
manuals, working procedures and planned and carried out training.


2.       Study tour to VTMIS resources and competent authority in the EU member
state
This activity shall provide the result 2 as referred to in 3.3.
The following sub-activities will be necessary to achieve the expected results:
2.1.     Elaboration of a study visit plan to EU country including proposed
activities,
2.2.   Selection of up to 15 staff members responsible for routine VTMIS
operation as well as for maintenance work,
2.3.     Contact and agreement with the concerned authority of the country to be
visited,
2.4.    Preparation of the visit program for 5 working days per site, with
particular attention to subjects to be discussed and methods to be used (it is
assumed that visit programme will be agreed and approved by the both sides),
2.5.    Travel and accommodation arrangements – five working days per site plus
travels
2.6.   Visit to the premises and facilities - one day for introduction, four working
days per visit,
2.7.   Workshop after visit to discuss the technical aspects and to interchange
opinions and experiences - one day,



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       2.8.    Debriefing at the Maritime Administration of the Croatia to analyze the
       results of the study visit.


       3.      Administrative capacity building for the Flag State Implementation
       This activity shall provide the result 3 as referred to in 3.3.
       The following sub-activities will be necessary to achieve the expected results in
       due time and as planned for this item:
       3.1. In-depth assessment of the international and national legal sources and
       obligations, particularly those related to delegation of authority to recognized
       organizations;
       3.2.    Evaluation of the existing organization and practice in respect of the FSI,
       including evaluation of the relationship with recognized organization (RO), as
       well as evaluation of present level of knowledge and skills of inspectors involved
       in Flag State Control;
       3.3.    Drafting recommendations for improving present status of FSI and
       strengthening of personnel skills;
       3.4.    Assisting MA in drafting proposal of national legislation related to
       delegation of authority to ROs and to carry out effective oversight of ROs in line
       with relevant EU legislation (if needed);
       3.5.   Drafting proposal of Plan for improvement of the effectiveness of the
       implemented quality management system at the MA, including preparation of FSI
       operational procedures and arrangements and analysis of the resulting operational
       workload and administrative needs (human resources, competencies),
       3.6.    Development of Internal Human Resource Management System and
       training policies in the MA;
       3.7.  Develop a method for periodical revalidation of FSC/PSC inspectors
       competencies;
       3.8.    Development of a sustainable continuous training programme for the MA
       and its inspectors (curricula, timelines, milestones), including the preparation of
       the supporting materials (handouts, exercises, case studies, etc.);
       3.9.    Conducting training courses, workshops and seminars covering at least
       90% of staff with duties in relation with FSI (approximately 4 seminars with ≈15
       participants);

3.5    Means/Input from MS Partner Administration

3.5.1 Profile and tasks of the Project Leader

       The Project Leader :
       - should be a high-ranking official with at least 10 years of working experience
          commensurate with the requirement for an operational dialogue and backing


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           at political level, with sufficient authority to administer and properly
           implement the project in practice,
       -   should have a university degree or equivalent rank in maritime affairs or
           similar
       -   should have active knowledge of English language
       -   experience in similar EU projects would be an asset
       -   should be responsible for implementation, overall conception and direction of
           the thrust of MS inputs,
       -   must have a broad knowledge of all processes in the area of the project and
           good leadership skills,
       -   must devote a portion of his/her time to conceiving, supervising and
           coordinating the overall thrust of the project,
       -   must direct the implementation of the project.

3.5.2 Profile and tasks of the RTA

       The main tasks assigned to RTA will include advices on coordination,
       implementation, supervision of the supply and installation of the equipment and
       training of personnel. The expert must have sufficient experience in
       administrative- and maritime-related activities, with a particular emphasis on
       vessel operations and traffic monitoring. The RTA shall provide progress reports
       every three months to the PL both in the recipient country and in her/his country
       of origin.

       The Resident Twinning Advisor:
       - must have at least five years experience in the organisation of the practical
          application of the EU acquis and/or the relevant field, legislative process or
          other duties as described in the Twinning project fiche covering their
          secondment,
       - shall have relevant experience regarding the Vessel Traffic Monitoring and
          Information System (VTMIS) as conceived in the Commission White Paper
          on the European transport policy, as well as in the Directive 2002/59/EC
          establishing a Community vessel traffic monitoring and information system
       - experience concerning the basic IMO requirements on VTS as laid down in
          Chapter V of the SOLAS Convention would be welcomed,
       - shall be university graduate preferably in the field of maritime science
       - shall have a good knowledge of the English language
       - experience in similar EU projects would be an asset

       Duration of the RTA secondment is 14 months, as is the duration of the project.

3.5.3 Profile and tasks of the STE


       STE(s) on VTMIS personnel training



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Experience and skills
 A university degree or equivalent rank in maritime affairs or similar
 At least 5 years of working experience as Senior VTS operator
 Sound communication skills and previous experience of working in a multi-
  disciplinary and multi-national team
 Sound knowledge of English

Tasks of the STE(s) on VTMIS personnel training

For successful performance of the education and training of VTMIS operators
following activities are necessary:
   In-depth examination of the VTMIS sub-systems and evaluation and
      updating of the preliminary VTMIS Procedures and Arrangements Manual,
   Evaluation of the operational procedures and arrangements (both existing
      and anticipated to be introduced in due time) and their workload and
      development of the sustainable VTMIS Operator Training Plan,
   Preparation of the training programme (curricula, timelines, milestones) for
      the assumed number of operators, with particular attention to available
      simulator training,
   Preparation of the supporting materials (handouts, exercises, case studies,
      etc.),
   Initial training course for at least 5 VTMIS operators making them capable
      to carry on the training of other VTMIS Operators ,
   Training courses (8 seminars) for not less then 30 operators and supervisors,
   Establishment of the documentary control system for the operational
      manuals, working procedures and planned and carried out training.

Duration of Twinning Expert VTMIS personnel training: 6 man/months


STE(s) on Flag State Implementation

Experience and skills
 A university degree or equivalent rank in maritime affairs or similar
 At least 10 years of working experience in maritime administration
 At least 5 years of experience in maritime flag state implementation
 Sound knowledge of English

Tasks of the STE(s) on Flag State Implementation
In-depth assessment of the international and national legal sources and
obligations, particularly those related to delegation of authority to recognized
organizations;


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          Evaluation of the existing organization and practice in respect of the FSI,
           including evaluation of the relationship with recognized organization (RO),
           as well as evaluation of present level of knowledge and skills of inspectors
           involved in Flag State Control;
          Drafting recommendations for improving present status of FSI and
           strengthening of personnel skills;
          Assisting MA in drafting proposal of national legislation related to
           delegation of authority to ROs and to carry out effective oversight of ROs in
           line with relevant EU legislation (if needed);
          Drafting proposal of Plan for improvement of the effectiveness of the
           implemented quality management system at the MA, including preparation
           of FSI operational procedures and arrangements and analysis of the resulting
           operational workload and administrative needs (human resources,
           competencies),
          Development of Internal Human Resource Management System and training
           policies in the MA;
          Develop a method for periodical revalidation of FSC/PSC inspectors
           competencies;
          Development of a sustainable continuous training programme for the MA
           and its inspectors (curricula, timelines, milestones), including the
           preparation of the supporting materials (handouts, exercises, case studies,
           etc.);
          Conducting training courses, workshops and seminars covering at least 90%
           of staff with duties in relation with FSI (approximately 4 seminars with ≈15
           participants);

     Duration of STE(s) on Flag State Implementation : 10 man/months

4   Institutional Framework

     Within the Ministry of Sea, Transport and Infrastructure (MSTI), which is a legal
     descendant of the former Ministry of Sea, Tourism, Transport and Development,
     two administrative units are responsible for implementation of relevant acts and
     regulations in the maritime transport sector as follows:
     1    Directorate for Maritime Traffic, Maritime Domain and Ports
     2    Directorate for Maritime Safety and Marine Environment Protection
          Directorate

     Maritime Traffic, Maritime Domain and Ports Directorate consists of four
     departments as follows:
     a) Department for Administrative, Legal and International Affairs



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     b) Maritime Transport Department
     c) Sea Ports and Maritime Demesne Department
     d) Department for Administrative and Technical Matters

     These departments are dealing with preparation of legal instruments in line with
     the determined sector policy as well as preparation of development strategies;
     reports, analysis and draft measures concerning maritime transport, maritime
     traffic, safety at sea, maritime infrastructure, protection of the sea from vessel
     pollution; sea ports, the maritime domain and the determination of maritime
     domain borders, maritime insurance and maritime agencies.

     Maritime Safety and Marine Environment Protection Directorate responsible for
     implementation and enforcement of maritime legislation consists of three
     departments as follows:
     a) Department for Maritime Safety Inspection,
     b) Maritime Traffic and Search Rescue Management Department
     c) Department for Administrative and Technical Matters

     The Maritime Safety and Marine Environment Protection Directorate is also
     responsible for Maritime Search and Rescue Centre Rijeka (MRCC) as well as for
     8 Harbour Master’s Offices located in Pula, Rijeka, Senj, Zadar, Šibenik, Split,
     Ploče and Dubrovnik that are coordinating their activities with 64 Harbour
     Mater’s Branch Offices along the sea coast with a total of 331 employees.
     In August 2004, the Croatian Government adopted the decision on the
     establishment of the Coordinating body of the Government of the Republic of
     Croatia for the coordination of supervision and protection of internal sea waters,
     territorial sea and the Protected Ecological and Fishing Zone of the Republic of
     Croatia. The purpose of the Coordinating body is to ensure the collaboration of
     several responsible ministries in the supervision of implementing legislative
     measures at sea under the jurisdiction of the Republic of Croatia.

5   Budget

               Program Support
                Investment Institution         Total     National       IFI        TOTAL
                Support (I) Building          Program   Co-financing
                               (IB)           (=I+IB)
    Contract 1              € 500 000                                             € 500 000
    Twinning
      Total                 € 500 000                                             € 500 000

6    Implementation Arrangements




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6.1   Implementing Agency responsible for tendering, contracting, accounting

      Central Finance and Contracting Agency
      Ulica grada Vukovara 284,
      HR – 10000 Zagreb
      Mrs. Vladimira Ivandić, Project Authorising Officer, Temporary Director
      Phone: + 385 1 4591 245
      Fax: +385 1 4591 075

      Twinning Administrative Office
      Central Finance and Contracting Agency
      Ulica grada Vukovara 284,
      HR – 10000 Zagreb
      Contact: Ms. Štefica Belčić
      Phone: +385 1 4591 060
      Fax: +385 1 4591 075
      E-mail: stefica.belcic@mfin.hr

6.2   Main counterpart in the BC

      Project Leader
      Ministry of Sea, Transport and Infrastructure of the Republic of Croatia
      Mr. Mario Babic, Assistant Minister
      Prisavlje 14
      HR-10000 Zagreb
      Croatia
      Tel: +385 1 6169 070; Fax: +385 1 6195 956
      E-mail: mario.babic@pomorstvo.hr


      RTA Counterpart
      Ministry of Sea, Transport and Infrastructure of the Republic of Croatia
      Mr Lukša Čičovački, Expert Assistant
      Prisavlje 14
      HR-10000 Zagreb
      Croatia
      Tel: +385 1 6169 027; Fax: +385 1 6195 956
      E-mail: luksa.cicovacki@pomorstvo.hr

      BC Contribution
      BC shall provide for office accommodation of reasonable standard, telephone, fax
      and Internet connection as well as requisite facilities for workshops and seminars.

6.3 Contracts

      1 twinning contract is foreseen for an indicative amount of 500.000EUR.



                                          15
7     Implementation Schedule

7.1   Launching of the call for proposals (indicative Date) 1Q/2008

7.2   Start of project activities (indicative Date) 4Q/2008

7.3   Project completion (indicative Date) 2Q/2010

7.4   Duration of the implementation period (indicative number of months) 17 (14 + 3)
      months.


8     Sustainability

      The sustainability of the results of this project are ensured through establishment of
      system of in-house training led by designated and educated trainers- staff members.
      This way, knowledge is provided and kept within the beneficiary institution.

9     Crosscutting issues

9.1   Equal Opportunity

      The project will not contribute directly to the promotion of equal opportunities.
      Nevertheless, based on the fundamental principles of promoting equality and
      combating discrimination, participation in the project will be guaranteed on the
      basis of equal access regardless of sex, racial or ethnic origin, religion or belief,
      disability, age or sexual orientation.
      Specifically in relation to the issue of equality between men and women,
      Croatia’s population (2001 census) constitutes 51.87% women and 48.13% men,
      with those in active employment (based on Labour Force Survey statistics,
      conducted in accordance with ILO methodology, for the second half of 2002)
      divided 45.31% women and 54.69% men.
      All contractors shall be requested to provide monitoring data recording the
      participation of the men and women in terms of expert inputs (in days) and of
      trainees benefiting under the project (in days) as an integral component of all
      progress reports.

9.2   Environment

      The investment under the parent project is a pre-requisite to the effective
      enforcement of the acquis (i.e. the Directive 2002/59/EC of the European
      Parliament and of the Council of 27 June 2002 establishing a Community vessel
      traffic monitoring and information system and repealing Council Directive
      93/75/EEC). The investment is targeted at the effective operation of public




                                           16
        goals/services (i.e. protection of human lives and pollution prevention in the
        Adriatic Sea area).

        The project aims to significantly increase the public benefit by increasing the
        level of the maritime safety and pollution prevention of the Adriatic Sea area. In
        addition, the effectiveness of operations aiming to reduce the damage to the
        environment as well as detection of ships responsible for pollution will be
        significantly improved.

9.3     Investment criteria

9.3.1   Catalytic effect:

        In view of the national State Budget allocations projections for the period 2005-
        2007 implementation of the project could not be realized in medium-term
        timeframe. Budgetary allocations for establishment of VTMIS System provide for
        installation of not more than 2 VTMIS Remote Stations per year therefore being
        evident that with PHARE 2005 co-financing implementation of the project shall
        accelerate four times enabling MA timely adaptation to accession driven priority
        processes.

9.3.2 Project readiness and Size:

        VTMIS Development Strategy for the period 2005 – 2010 completed in 2005
        defines the steps in the establishment of at that time non-existent VTMIS Service
        in Croatia with the reference on the education and training of VTMIS Operators.

        CVTMIS Pre- feasibility Study completed in 2005 bares references on the
        workload and functions of VTMIS operators that set the basic requirements for
        establishment of flexible in-house VTMIS Training facility which is being
        established by this twinning project.
        CVTMIS Study contracted under Phase 1 Project – to be completed by July 2008
        stresses organizational and procedural issues to be tackled by this twinning
        project.

9.3.3. Compliance with state aids provisions:
       Not applicable

10      Conditionality and sequencing

10.1    Conditionality
        Phase 1 project co-financed with PHARE 2005 is implemented as programmed
        (see Section 3.1. and Phase 1 Project Fiche).

10.2    Sequencing




                                            17
In order to have a smooth transition between sequential phases of the overall
project it is necessary to assure that:
 The tendering and contracting of TA aimed at preparing tender dossier for
  complex VTMIS equipment and installation project should start immediately,
  because the procurement of equipment is directly dependable on its timely
  completion;
 Twinning component should start in the first phase of implementation of
  VTMIS equipment in order for RTA to monitor installation of equipment and
  prepare educational process to start on time, thus enabling to complete two
  activities (installation and education) as simultaneously as possible;
 Testing of VTMIS equipment should be carried out approximately within the
  same time frame as education and training carried out by twinning VTMIS
  expert;
- Study tour should be executed in the second phase of VTMIS training.




                                    18
ANNEXES TO THE TWINNING PROJECT FICHE



1. Logical framework matrix in standard format
2. Detailed implementation chart
3. Contracting and disbursement schedule by quarter for           full   duration   of
   programme (including disbursement period) (optional)
4. Reference to feasibility /pre-feasibility studies.
5. List of relevant Laws and Regulations
6. Reference to relevant Government Strategic plans and studies




                                        19
       ANNEX 1 – LOGICAL FRAMEWORK MATRIX

LOGFRAME PLANNING MATRIX FOR                                                                                      Programme name and number:
                           Project: Institutional Capacity Building - for VTMIS and FSI                           PHARE 2006

Ministry of Sea, Transport and Infrastructure                                                                     Contracting period expires: 30/11/2008     Deadline for implementation of
                                                                                                                                                             Phare 06: 30/11/2010
                                                                                                                  Total budget : € 500.000                   PHARE budget: € 500.000

Overall objectives                                             Objectively verifiable indicators                  Sources of Verification
Improvement of maritime safety and prevention of pollution
from ships in line with the Directive 2002/59/EC and Directive    Number of safety measures implemented              NPIEU report
                                                                   in process of adoption of EU standards/full
2000/59/EC
                                                                   implementation of related acquis                   Progress Report

Project purpose                                               Objectively verifiable indicators                   Sources of Verification                    Assumptions
Enhancement of administrative and technical efficiency of
the Maritime Administration in the field of monitoring and        Decreased number of maritime accidents             EC reports                             cooperation with Member
                                                                   (10%) one year from implementation                                                          States/exchange of
management of vessels, flag state implementation and port                                                             Annual Report of the National           information with other
waste reception facilities evaluation                             Decreased response time of Search and               Statistical Bureau                      participants
                                                                   Rescue operations (10%) one year from
                                                                   implementation                                     Annual Maritime Authority
                                                                                                                       Statistical Report
                                                                  Decreased response time of interventions
                                                                   in cases of marine pollution accidents             Annual Marine Accidents Statistical
                                                                   (10%) one year from implementation                  Report

                                                                  Decreased number of marine pollution               Paris MoU statistics
                                                                   incidents by unknown causes (10%) one              Final project report
                                                                   year from implementation
                                                                  Increased number of identified rogue
                                                                   vessels (30%) one year from
                                                                   implementation
                                                                  Decreased number of pollution incidents
                                                                   from ships (10%) one year from
                                                                   implementation
                                                                  Croatian flag on the White list of the Paris
                                                                   MOU in 2009




                                                                                              20
Results                                                        Objectively verifiable indicators                  Sources of Verification                    Assumptions
 1 Education and training of the VTMIS personnel conducted
 a systematic and sustainable training programme, including  8 seminars held and at least 30 VTMIS                Maritime administration reports            Proposed equipment and
                                                                 Operators and Maintenance Management                                                            information technology
    all supporting materials and guidelines designed,
                                                                 Staff trained and certified                        Contractor reports                          systems are maintained and
 a dedicated training facility will be set up with 5 trainers
     educated,                                                  Course material developed, tested and              Tender dossier                              continuously upgraded
 a sufficient number (at least 30) of properly educated finalized with 5 trainers trained for delivery             EU experts reports                         Qualified staff employed
     operators and maintenance managers will be trained.         of courses
                                                                                                                    All documentation –analysis, studies,      Continued training of
2 Knowledge and experience on VTMIS resources and               Training facility established                       training plans, reports available           qualified staff
competent authority in the EU member state obtained             Report on the findings of the study tour
       means to transfer the knowledge and experience                                                              VTMIS data available
   through institutional cooperation as well as through         Continuous training program in place for
   personal communications on case-by-case basis will be         training of MA staff on FSI
   established,
                                                                FSI Course materials developed, tested and
       a common analyse and inspection of the technical
                                                                 finalized with 3 trainers trained for delivery
   aspects and possibilities of the newly acquired equipment
                                                                 of courses
   will be accomplished,
                                                                4 seminars held and at least 15 MA staff
        a revision of the VTMIS Procedures and
                                                                 trained on FSI
     Arrangements Manual will be completed.
 3 Administrative capacity building for the Flag State             Human resource management system and
 Implementation conducted                                           training policy in place
-          Level of the safety, security and pollution prevention  Drafted proposal of Regulation implementing
 on Croatian ships, sailing either in national or international Directive 94/57/EC
 waters, will be comparable with the level commonly enforced
 in EU member states;                                              Drafted Plan for improvement of the
-          Finalized proposal for amendments of quality effectiveness of the implemented QMS
 management system aimed at improving effectiveness of Flag
 State Control;
-          Human resource management system and training
 policy developed and implemented;
-          Enforced FSI operational procedures specifying
 responsibilities of Maritime Administration;
-          Continuous training programme for the MA and its
 inspectors developed and tested, (based on inter-active tools
 and computer based simulation);
-          Educated and properly trained personnel (at least 15)
 and number of trainers (at least 3) capable to carry out
 continual knowledge refreshing and upgrade courses involved




                                                                                                 21
in flag state implementation;
- systematic education and training programme (including
Flag State Implementation course curricula, supporting
handouts, publications and guidelines as well as the
knowledge assessment system) will be designed

Activities                                                       Means                                        Cost                   Assumptions
1 Education and training of VTMIS personnel                                                                   Institution Building
 In-depth examination of the VTMIS sub-systems and
                                                                 1. Twinning experts for 30 man months (RTA    Twinning: 0,5 M€         Adequate expertise is
                                                                    14 months, VTMIS STE 6 man-months,                                   assigned to activities
   evaluation and updating of the preliminary VTMIS
                                                                    PSC/FSI STE 10 man-months)
   Procedures and Arrangements Manual,                                                                                                  No delay in contract
 Evaluation of the operational procedures and                   2. Study visit (15 VTMIS Operators/5 days                               procedures
   arrangements (both existing and anticipated to be                each operator)
   introduced in due time) and their workload and                                                                                       Availability of precise
   development of the sustainable VTMIS Operator                                                                                         tender documentation and
   Training Plan,                                                                                                                        technical specifications
 Preparation of the training programme (curricula,
   timelines, milestones) for the assumed number of
   operators, with particular attention to available simulator
   training,
 Preparation of the supporting materials (handouts,
   exercises, case studies, etc.),
 Initial training course for at least 5 VTMIS operators
   making them capable to carry on the future training and
   knowledge refreshing courses,
 Training courses (8 seminars) for not less then 30
   operators and supervisors,
 Establishment of the documentary control system for the
   operational manuals, working procedures and planned
   and carried out training.

2 Study tour to VTMIS resources and competent authorities
in EU Member State including simulator training
 Elaboration of a study visit plan to EU country including
    proposed activities,
 Selection of up to 15 staff members responsible for
    routine VTMIS operation as well as for maintenance
    work,
 Contact and agreement with the concerned authorities of
    the countries to be visited,




                                                                                            22
   Preparation of the visit program, with particular
    attention to subjects to be discussed and methods to be
    used (it is assumed that visit programme will be agreed
    and approved by the both sides),
   Travel and accommodation arrangements - five working
    days plus travels,
   Visit to the premises and facilities - one day for
    introduction, four working days visit,
   Workshop after visit to discuss the technical aspects and
    to interchange opinions and experiences - one day,
   Debriefing at the Maritime Administration of the
    Croatia to analyze the results of the study visit.

3 Administrative capacity building for the Flag State
   Implementation
 In-depth assessment of the international and national
   legal sources and obligations, particularly those related
   to delegation of authority to recognized organizations;
 Evaluation of the existing organization and practice in
   respect of the FSI, including evaluation of the
   relationship with recognized organization (RO), as well
   as evaluation of present level of knowledge and skills of
   inspectors involved in Flag State Control;
 Drafting recommendations for improving present status
   of FSI and strengthening of personnel skills;
 Assisting MA in drafting proposal of national legislation
   related to delegation of authority to ROs and to carry out
   effective oversight of ROs in line with relevant EU
   legislation (if needed);
 Drafting proposal of Plan for improvement of the
   effectiveness of the implemented quality management
   system at the MA, including preparation of FSI
   operational procedures and arrangements and analysis of
   the resulting operational workload and administrative
   needs (human resources, competencies),
 Development of Internal Human Resource Management
   System and training policies in the MA;
 Develop a method for periodical revalidation of
   FSC/PSC inspectors competencies;
 Development of a sustainable continuous training




                                                                23
    programme for the MA and its inspectors (curricula,
    timelines, milestones), including the preparation of the
    supporting materials (handouts, exercises, case studies,
    etc.);
Conducting training courses, workshops and seminars
covering at least 90% of staff with duties in relation with FSI
(approximately 4 seminars with ≈15 participants);

                                                                       Preconditions




                                                                  24
ANNEX 2 – DETAILED IMPLEMENTATION CHART
         PHARE                              2   0   0   8                                   2   0   0 9                              2   0 1 0
           2006             1   2   3   4   5   6   7   8   9   10   11    12   1   2   3   4   5   6   7   8   9   10   11   12   1 2   3 4 5
                            J   F   M   A   M   J   J   A   S   O    N     D    J   F   M   A   M   J   J   A   S   O    N    D    J F   M A M
   Institutional Building           C   C   E   C   C   C   C   C    C     R    I   I   I   I   I   I   I   I   I   I    I    I    I I   R R
   – Twinning results                           o   o   o   o   o    o




                                                                          25
          ANNEX 3 – CONTRACTING AND DISBURSEMENT SCHEDULE
          BY QUARTER FOR FULL DURATION OF PROGRAMME (INCLUDING DISBURSEMENT PERIOD)


Institutional Capacity Building – for VTMIS Cumulative contracting schedule by quarters in EUR (provisional)
and FSI                                     2008                                      2009
                                             I        II         III        IV         I           II          III         IV
Twinning – Contract 1                                            500.000

TOTAL (EUR):                                                     500 000


Institutional Capacity Cumulative disbursement schedule by quarters in EUR (provisional)
Building – for VTMIS 2007                              2008                                    2009
and FSI
                        I      II      III       IV        I           II   III      IV        I        II           III        IV

Twinning – Contract 1                                                                334,286            115,714                 50,000
TOTAL (EUR):                                                                         334,286            450,000                 500,000




                                                                26
ANNEX 4 - REFERENCES TO FEASIBILITY /PRE-FEASIBILITY STUDIES

1. Croatian Vessel Traffic Monitoring and Information System (CVTMIS) Feasibility
   study, The Ministry of Sea, Tourism, Transport and Development 2006

2. Pre-feasibility study, CARDS 2004 project - Support to PHARE Programming and
   Development of Project/Tender Documentation in Maritime Transport Sector.




                                        27
ANNEX 5 – LIST OF RELEVANT LAWS AND REGULATIONS
1. Directive 2002/59/EC of the European Parliament and of the Council of 27 June
   2002 establishing a Community vessel traffic monitoring and information system and
   repealing Council Directive 93/75/EEC [Official Journal L 208 of 05.08.2002] and
   related legislation
2. Regulation V:8-2 SOLAS Convention ,1974, as amended
3. IMO Resolution A.857(20) “Guidelines for Vessel Traffic Services”
4. IMO Guidelines on the Recruitment, Qualifications and Training of VTS Operators,
   MSC/Circ.578 and MSC/Circ.1065
5. IALA Recommendation on Standards for Training and Certification of VTS
   Personnel (IALA Recommendation V- 103)
6. IALA Guidelines on the aspects of the training of VTS personnel relevant to the
   introduction of AIS
7. IMO Resolution A.849(20) “Code for the Investigation of Marine Casualties and
   Incidents”, as amended by IMO Resolution A.884(21) “Amendments to the Code for
   the Investigation of Marine Casualties and Incidents”
8. Directive 2001/106/EC1 concerning the enforcement, in respect of shipping using
   Community ports and sailing in the waters under the jurisdiction of the Member
   States, of international standards for ship safety, pollution prevention and shipboard
9. Directive 2001/105/EC2 on common rules and standards for ship inspection and
   survey organisations and for the relevant activities of maritime administrations.
10. Regulation (EC) No 417/20023 on the accelerated phasing-in of double hull or
    equivalent design requirements for single hull oil tankers.
11. Proposal COM (2000) 802 final4, for a Regulation of the European Parliament and of
    the Council on the establishment of a fund for the compensation of oil pollution
    damage in European waters and related measures.
12. Regulation (EC) No 724/20045 establishing a European Maritime Safety Agency.
13. Directive 2002/84/EC6 amending the Directives on maritime safety and the
    prevention of pollution from ships.




1 Official Journal L 19, 22/01/2002.

2 Official Journal L 19, 22/01/2002.

3 Official Journal L 64, 07/03/2002.

4 Official Journal C 120 E, 25/04/2001.

5 Official Journal L 129, 29/04/2004.

6 Official Journal L 324, 29/11/2002.




                                          28
14. Regulation (EC) No 2099/20027 establishing a Committee on Safe Seas and the
    Prevention of Pollution from Ships (COSS) and amending the Regulations on
    maritime safety and the prevention of pollution from ships




7 Official Journal L 324, 29/11/2002.




                                        29
ANNEX 6 - REFERENCE TO RELEVANT GOVERNMENT STRATEGIC
PLANS AND STUDIES

1.   VTMIS Development Strategy, 2005
2.   Pre-accession Maritime Transport Strategy, 2005
3.   CVTMIS Study, 2008




                                30
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