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Bid Package Number: _____ by cYevV8B

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									                                               Virgin Islands Housing Authority

 Procedure No. 202                           Sealed Bid Method of Procurement                                  Attachment A

       Director Modernization and Development – Bid Package Review Checklist – For Construction



Bid Package Number: _______________________
Bid Package Name:   ________________________________________________
 Item                                                                                                       Date
                                                   Description                                                        Initials
Number                                                                                                    Completed
          Independent Cost Estimate – An independent cost estimate has been conducted as
          required by 24 CFR 85.36(f)1 for the proposed construction contract. Copy Attached.
          Cost estimate is broken down by:
          1. Direct Costs: Materials (list individual items, the quantity and unit cost of each, and
   1          the aggregate cost), Labor breakdowns by hours or unit costs (identified with specific
              work to be performed), Construction Equipment
          2. Indirect Costs – May include overhead, general and administrative expenses, and
              fringe benefits not normally treated as direct costs.
          3. Profit -
          Technical Documents – All drawings and specifications have been reviewed with a high
          degree to attention to detail to insure accurateness and consistency.

   2      1.   The scope of work is clearly defined.

          2.   If a brand name product is listed, an or-equal statement is listed adjacent to the brand
               name product and a detailed description of the product is provided.
          Procurement Documents - All procurement documents have been reviewed with a high
          degree to attention to detail to insure accurateness and consistency.
          1.   A bid guarantee, performance bond and payment bond document have been included
               in the bid package. (24 CFR 85.36(h))

          2.   A wage determination and current wage rates have been included in the bid package .

          3.   Instructions to Bidders for Contracts, form HUD-5369, has been filled out correctly
               and is included in the contract.
                Minimum fields that require comments are paragraph #7b (name and address of
                    contracting officer) and paragraph #10 (assurance of completion).
          4.   Representations, Certifications, and Other Statements of Bidders, form HUD-5369-A,
   3           has been filled out correctly and is included in the contract.
                Minimum fields that require comments are paragraph 6c (Minimum Bid
                    Acceptance Period).
          5.   General Conditions of the Contract for Construction, form HUD-5370, has been filled
               out correctly and is included in the contract.
                Minimum fields that require comments are paragraphs #25 (contract period),
                    #27d (payments), #33 (liquidated damages) and #36 (insurance).
                Copy of the liquidated damages computation sheet is on file.

          6.   Cover Sheet – The information on the bid package cover sheet is correct.

          7.   Table of Contents – The information in the table of contents is correct.


                                                             Page 1 of 2
                                              Virgin Islands Housing Authority

 Procedure No. 202                         Sealed Bid Method of Procurement                            Attachment A

       Director Modernization and Development – Bid Package Review Checklist – For Construction



          8.   Bid Form – A bid form has been included in the bid package and is properly prepared.
                The base bid cost is clearly defined.
                Alternate bid costs, if used, are clearly defined and are listed in a deductive
                   format.
                Unit prices, if used, are clearly defined and state that they are for informational
                   purposes only.
          9.   Non-Collusive Affidavit – A copy of the non-collusive affidavit has been included in
               the bid package.
          10. Previous Participation Certification –A copy of the previous participation
              certification, form HUD 2530, has been included in the bid package.
          11. Contract Form Of Agreement – The contract agreement has been properly prepared
              and included in the bid package.
          12. Payment Forms – Copies of the following mandatory HUD forms have been included
              in the bid package.
               form HUD-51000 - Schedule of Amounts for Contract Payment
               form HUD-51001 - Periodic Estimate for Partial Payment
               form HUD-51002 - Schedule of Change Orders
               form HUD-51003 - Schedule of Materials Stored
               form HUD-51004 - Summary of Materials Stored
          13. Contractor’s Certificate and Release – A copy of the contractor’s certificate and
              release has been included in the bid package.
          Invitation For Bid – An invitation for bid had been written which clearly defines:
          1. The scope of work.
   4      2. Date, time and location of bid opening.
          3. Location where bid package can be picked up and any related costs.
          4. Contact person for questions.      Copy Attached
          Bid Package – The bid package including the above Invitation for bid, procurement
   5
          documents, and technical specifications has been assembled and bound. Copy Attached


Certification:
   This bid package has been reviewed and is in full compliance with the Virgin Islands Housing Authority’s
                          procurement policy and Federal procurement regulations.



           Date                                      Signature – Director Modernization and Development




Attachments:
    1. Independent Cost Estimate
    2. Invitation For Bid
    3. Bid Package
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