Candidate Information Pack
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1. Background to Ilex
2. Job description and criteria
3. Terms and conditions of appointment
4. Selection process
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1. Background to Ilex
Ilex Urban Regeneration Company was established by the Office of the First Minister
and deputy First Minister (OFMDFM) and the Department for Social Development
(DSD) in July 2003 to promote the social, physical and economic regeneration of the
Derry City Council area. Ilex is also responsible for the development of two former
military bases - Ebrington and Fort George.
To champion sustainable economic, physical and social transformation in Derry~Londonderry
To create & promote a co-ordinated regeneration of the Derry City Our Vision
Council area and to facilitate its implementation in co-operation
connected , To secure the economic, social and physical
with DSD/OFMDFM, relevant Government Departments, Derry City creative and regeneration of the Ebrington & Fort George sites.
Council, private sector and other interested partners. caring city
DELIVERY OUR PARTNERS
To champion the implementation of the Regeneration Plan To engage partners with respect, trust and transparency
To advance the regeneration of Ebrington and Fort George To proactively engage with the public and new and emerging media
To advance the development and use of shared spaces in ways that add value platforms to ensure the transformation of Derry~Londonderry is clearly
to the city region communicated with passion, purpose and pride
Continue to identify new partners and new sources of funding
PROCESSES Our Team
To ensure Ilex adopts robust management , accounting and financial systems To ensure staff are valued, recognised and appropriately skilled to
that meet the compliance needs of the business and our stakeholders meet our business needs
To develop, deliver and enhance Ilex’s policies and procedures to ensure they are To build a flexible, responsive organisational structure
efficient and effective To promote a culture of supportive team working through creativity,
To ensure effective corporate governance arrangements are in place learning and growth
Nurture and sustain Lead through Think, plan & act Ambition in
Values learning & growth. partnership, realistic & creatively to what we do and
Optimise the potential of partner through demonstrating deliver shared innovative in
our people & partners leadership honesty & success how we do it
Principles: Mainstreaming Equality, Embedding Sustainability, Deliverability and Collaboration
The Company is now making significant progress as illustrated by the Peace Bridge,
Ebrington Square, City of Culture 2013 and, in particular, One City, One Plan, One
Voice, the Regeneration Plan which gives us the framework necessary to transform
the City and “deliver renewal – economic, physical and social - building a
stronger and more vibrant economy with increased prosperity for our City and
Region in ways which ensure that opportunities and benefits from regeneration
are targeted towards the most deprived groups in our communities”.
Further information about Ilex can be found on our website www.ilex-urc.com
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1.1 One City, One Plan, One Voice
In one of the most extensive exercises of its kind ever undertaken in these islands,
the people of Derry~Londonderry have prepared a single Regeneration Plan - One
City, One Plan, One Voice with five transformational themes and 11 catalyst
programmes. Through a process of extensive engagement and intensive analysis,
managed and led by Ilex Strategy and Regeneration Team, this unique and
groundbreaking exercise has shaped the One Plan, led by the city’s Strategy Board.
The One Plan process has been recognised internationally as an exemplar of best
practice with the objective of a stronger and more vibrant economy targeting
disadvantage and transforming Derry~Londonderry as the capital of the North West.
The structure for delivery is in place, the investment required identified, and a
programme of support is under way.
Regeneration Plan summary
Key stakeholders including Ilex, Derry City Council, the North West Development
Office (DSD), Neighbourhood Partnership Boards, Donegal County Council and the
Culture Company are aligning their corporate strategic plans to the One Plan.
Furthermore, the NI Executive has recognised its significance is a key commitment in
the programme for government and included in the Economic Strategy for Northern
Ireland. Government departments are set to align their plans, as appropriate, to make
the most of the unique opportunity afforded by the One Plan. By addressing
inequality in the North West we will not only transform Derry~Londonderry to fulfil its
role as a principal city, we will also re-balance, re-vitalise and re-energise the NI
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1.1.1 Ilex’s role in the One Plan
Programme managing the delivery of a holistic 10-year Plan;
Guiding the Local Development System Model (developed with OECD) and co-
ordinating work with multiple partners and interface with central Government on
implementation and delivery;
Bringing forward, with partners, activities and strategic interventions under each of
the five Transformational Themes;
Helping to build the capacity and the capability of organisations in the City to deliver;
Securing resources through the Value Capture Framework;
Maximising the opportunities presented by Ebrington and Fort George; and
Monitoring and evaluating progress and improvement for the benefit of all in the City
and the North West and ensuring we target disadvantage.
We have identified our key milestones and targets 2012-2015
The One Plan delivery, Programme for Government,
Economic Development Strategy and the Regional
Development Strategy for NI objective 2012
Private sector partnership panel for the City 2012
Regeneration delivery fund established 2013/14
Continuous engagement with citizens through the
Regeneration Forum and Citi-scope survey 2012/14
Monitoring and evaluation framework operating with
annual reporting 2012/20
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1.2 Regeneration sites of regional significance
Ilex URC is specifically tasked by its sponsor departments with the regeneration of
two former security bases - Ebrington (OFMDFM) and Fort George (DSD). Together,
these sites represent 17 hectares of prime riverside development area and provide a
major opportunity for the economic, social and physical regeneration which will be
significant in terms of assets for investment. The One Plan provides the framework to
help Ilex advance the re-development of Ebrington and Fort George for the benefit of
Cultural beacon for the creative industries, arts, culture and tourism.
Situated on the east bank of the River Foyle directly opposite the Guildhall and
Walled City, Ebrington comprises of 11 hectares (26 acres). Built in 1841 as a star
fort, the key buildings are laid out on three sides of the original parade ground and
overlook the river. The centre piece is Ebrington Square (the re-developed parade
ground). The star fort is a scheduled ancient monument and Ebrington has 14 listed
buildings which will be restored for contemporary use.
The Development Framework for Ebrington will be completed early next year 2013
and will support the creative and cultural capacity of the city. Ilex aims to make arts
and culture a focal point of Ebrington’s re-development. Ebrington Square (former
parade ground) opened to the public on February 14th 2012 and is designed to
accommodate major events, the first of which was the Peace One Day concert, the
opening event of the Cultural Olympiad 2012, on June 21st. The hosting of
exhibitions and events as part of City of Culture 2013, the creation of a hub for the
creative industries, and a capital investment of £23m up to 2015 are all under way.
Major developments are planned such as the car park (220 cars), site infrastructure,
office accommodation and the refurbishment of buildings 11, 59, and 57, all of which
will be brought to market. The Maritime Museum will be taken forward with Derry City
Council and building 80/81will be a cultural space for 2013.
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Milestones and targets
Development Framework 2012-2020
Ebrington Square high quality public
realm for audiences up to 15,000 2012
Four performance areas 2012
Opening event of Cultural Olympiad,
Peace One Day Concert, June 21 2012
Creative Hub, building 80 /81 2013
Car park (220 cars) 2013
Maritime Museum commenced (£6m) 2013
Key venue for events calendar 2013
Clock Tower commencement 2014
£23.14m capital budget expended 2015
Private sector investment 2014
Infrastructure works 2014
Ebrington vital venue / £4.6m (DSD) for
City of Culture 2013
Looking forward to 2014 and beyond, the Clock Tower development concept will get
under way to create a facility of regional and national significance. Major
infrastructural work is planned – electricity, water, and phase I of residential
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1.2.2 Fort George
Western Gateway to the city and Digital Hub
The One Plan and Development Framework recognise that Fort George has an
important role to play in the catalyst programme Growing the digital economy.
Acquired by DSD in May 2004, Fort George is a level six-hectare site (14 acres) on
the west bank of the River Foyle with approximately 300 metres of prime river front.
The site is on the Strand Road, one of the main arterial routes into the city centre at a
major intersection with the Buncrana Road and western gateway to the city.
Fort George is located on reclaimed land which served as a ship building yard from
the 1830s, a ship repair yard for Allied Forces vessels in World War II and an army
base from 1970. Due to its varied uses, the site has been contaminated with heavy
metals and hydrocarbons. Decontamination will be complete by November 2013.
Led by the NI Science Park (NISP), the location of the proposed North West Regional
Science Park (NWRSP) on site will attract hi-tech and science-led industries. With
high speed international digital connectivity, from Project Kelvin, and 100% superfast
Broadband, the city is the first Digital City in the UK and ROI and we aim to make the
most of this competitive advantage with Digital Derry by achieving the target of 100
new digital businesses by 2015.
Milestones and targets
• Development Framework 2012- 2020
• Optimise Hibernia Exchange
with private sector (Project Kelvin) 2012
• Market testing with private
sector development 2013
• Decontamination complete Nov 2013
• INTERREG €14m North
West Regional Science Park
with partners LYIT and
NISP 2011- completion 2014
• Expenditure of £8.8m capital
budget complete 2015
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1.2.3 The Peace Bridge
Icon of a confident city, connecting communities and creating opportunity.
Funded by the European Union’s PEACE III programme (Shared Space initiative),
the £14.5m Peace Bridge is a living landmark and a lasting legacy. It opened to the
public on June 25 2011 and one year on over 750,000 pedestrians and cyclists have
crossed it. The bridge measures 235 metres bank-to-bank (312 metres in total) and is
approximately 4 metres wide, with landing points at the rear of the Guildhall and
Ebrington embankment. Designed by Wilkinson Eyre, the Peace Bridge has
extended the city centre to include the Waterside. It gives pedestrian and cycle
access from the City side to the regenerated Ebrington site, St Columb’s Park and
the Waterside and is having a positive commercial impact. Regenerating the river for
leisure use and facilitating the further construction of greenways on both sides of the
river are key objectives. The bridge has raised the confidence of the people of the
city and has removed the boundary symbolised by the River Foyle. Communities
have been brought together in new shared space.
The bridge has already won a number of awards including the CEF Special Bonus
Partnering award as an exemplar of social clauses in the construction contract,
creating eight permanent jobs for the long term unemployed and four
apprenticeships. In conjunction with the recently opened Ebrington Square, the
bridge has also won the prestigious Place Making Award of the Irish Planning
Institute in February 2012. Together, the Square and the bridge also won the Irish
Planning Institute’s Overall Planning Award and Ilex will represent the island of
Ireland in the European Urban and Regional Planning Awards in Brussels this
Milestones and targets
• Monitor and implement the PEACE impact
indicators as agreed with the funder, SEUPB
(Special European Programmes Body) under
• Continuous maintenance to a high standard
• Adoption by DRD 2012
• Finalise payments of £1.2m by 2013
• Provide berthing for mussel boats at
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1. JOB PURPOSE
The post holder is accountable to the Cultural Broker with responsibility for
Estates/Facilities Management in a diverse and varied role which – in addition to on-
site facilities management – will include the management of event infrastructure,
ancillary and support services, people movement, restoration of site post-events and
communication requirements for events.
In addition you will also have a responsibility to provide expert technical guidance
and technical support in the development of culture-related capital projects.
The post holder’s key focus will be to support the strategic development and cultural
utilisation of the two key sites at Ebrington and Fort George and the strategic
business development of cultural projects as part of Ilex Business Plan, Corporate
Plan and the One Plan, the regeneration Plan for the Derry City Council area.
2. REPORTING RELATIONSHIPS
The post holder will report directly to the Cultural Broker. Within the Company, the
post holder will work closely with the cultural team, Ilex Directors and colleagues. An
essential part of the role is that you foster and develop robust and effective working
relationships with local, regional and community stakeholders along with key local
arts and culture stakeholders and any other relevant external bodies.
3. PRINCIPAL ACCOUNTABILITIES
The principal accountabilities of the post holder are:
To provide the range of services needed to operate the site, creating an
enjoyable, clean, safe, secure and welcoming environment for visitors and as
a venue to include presentation of event.
To develop and manage Estate Management Plans for Ebrington to ensure
the presentation of Ilex sites to the highest standards.
To develop and manage contracts, establishing, measuring and reporting on
KPIs relating to event management, facilities, health and safety, risk and
To be responsible for supporting the development and delivery of a
demountable pavilion for 2013, providing technical support and ensuring
compliance with relevant legislation and governance regimes.
To be responsible for supporting the development of other capital projects as
required, in particular consideration of maintenance and management of
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proposed schemes, ensuring co-ordination of input from Derry City Council
and all other relevant stakeholders.
To develop appropriate event plans and templates for event requirements for
the Ilex sites and to keep Derry City Council events coordinator informed of all
forthcoming events and any implications or requirements arising there from; in
particular ensuring regular and timely liaison with Derry City Councils Safety
Advisory Group, PSNI, NIAS, NIFRS and other relevant stakeholders.
To develop and implement Business Case/Economic Appraisal reports and
terms of reference for Managed Services provision as appropriate
To work closely with a range of stakeholders acting as a client liaison in the
tendering, selection and management of appropriate key service providers
To manage and monitor expenditure within assigned designated limits,
ensuring propriety with regard to approvals and procurement protocol.
To ensure the appropriate use of all staff resources and provide timely and
well informed decisions and advice to support planned expenditure
To deliver services in crowd management, sound, lighting, staging, insurance,
flooring, seating, event ticketing and customer care
To make provisions for concessionaire exhibitions and Vendor Programme,
general liability coverage for individuals who participate in activities that take
place in the facility
To procure and manage in-house service providers (catering, cleaning,
security, etc) ensuring compliance with contract conditions and health & safety
To procure and manage visiting contractors on site ranging from builders to
hygiene service providers and to be responsible for minimising any associated
health and safety risks
To compile and manage a Planned Preventative Maintenance Plan
To act as key holder and point of contact in emergency situations
To control access and security arrangements at events and maintain and
keep under review procedures for evacuation in cases of emergency -
overseeing any such evacuations that may occur
To maintain all necessary records and administrative systems to facilitate the
efficient and effective management of all activities, ensuring updating
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records/reviews/monthly reports to improve the efficiency in working
And any other duties relevant to the delivery of the Ilex Business and
Corporate Plans as identified by the Cultural Broker (or other Director as
designated by the CEO).
4. MANAGING FINANCIAL RESOURCES/CAPITAL FUNDING
The post holder will be responsible for ensuring the monitoring and management of
project expenditure within the assigned delegated limit.
You will have considerable experience managing and controlling budgets, and
ensuring propriety and compliance with corporate governance principles and
5. PROBLEM SOLVING / DECISION MAKING
The post holder will be required to make decisions that commit the company to a
particular course of action with associated expenditure. You will have demonstrable
experience of being in a position where you were accountable for decisions made -
where you considered options, compiled comprehensive and persuasive arguments
in support of the options, highlighting potential pitfalls and made the appropriate
6. MANAGEMENT OF PEOPLE
The role will have no line responsibility for managing team members but will have
management responsibility for contractors and support services on site when
business needs dictate. You will work well with the Ilex team and must be flexible
enough to take on work outside your immediate area of expertise as and when
The post holder will be fully accountable for managing and facilitating the support
services, which are vital to the delivery of the cultural aspect of the Ebrington site.
The post holder will be expected to work on their own initiative to undertake the
duties outlined above but will have the support and guidance of the Cultural Broker
and the Ilex team.
Ilex welcomes applications irrespective of age, gender, marital status, religious
belief, political opinion, racial group, sexual orientation, disability or whether or not
they have dependents.
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Adhere to all systems of internal governance and accountability
The post will not have organisational responsibility for any staff.
The Facilities Manager will be accountable to the Cultural Broker, who retains
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Minimum of a third level qualification or equivalent in a relevant discipline
1. At least three years recent relevant experience.
Be able to demonstrate, by providing personal and specific examples on the
application form, that you have at least three years recent relevant experience in
five of the following seven functional areas;
2. Track record as an experienced Facilities Manager or related role
3. Demonstrable experience in the successful management and control of budgets
4. Proven track record in project management, including supporting the successful
delivery of Capital Projects on time and on budget
5. Experience in the tendering process, ensuring contract management to ensure
customer satisfaction and value for money within Estate Strategies / Event Plans
6. An understanding and proven track record in the management and
implementation of current health and safety regulations as they relate to Estates
Management and Event Management frameworks
7. Proven track record in the preparation, effective management and successful
delivery of business cases and plans
8. Proven ability to interact with a wide range of stakeholders to include public
sector, central and local government departments and the private sector
Essential Knowledge, Skills and Competencies
Ability to work to deadlines, define realistic and specific goals, and have the ability to
exercise initiative and sound judgement under pressure
Strong organisational, planning skills and commitment to the task
Good analytical and problem solving skills
Excellent interpersonal skills and a strong ability to confidently communicate with key
stakeholders. Excellent verbal, written and presentational skills.
Competent IT skills in Microsoft Office
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Demonstrable experience ( as listed under Essential Experience Items 2 to 8 above)
to detail, by providing personal and specific examples on the application form, that
you have at least three years recent relevant experience in six of the following
seven functional areas outlined. (Desirable Criteria will be invoked for short listing
purposes, if necessary)
May be enhanced to degree level qualification (Desirable Criteria will be invoked for
short listing purposes, if necessary)
Up to five years of relevant experience within the last eight years (Desirable Criteria
will be invoked for short listing purposes, if necessary)
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Staffing Structure CEO
CORPORATE AFFAIRS STRATEGY AND REGENERATION CULTURAL BROKER DEVELOPMENT
GD 5 GD 5 GD 5 GD 5
DIRECTOR DIRECTOR CULTURAL BROKER DIRECTOR
S&R SENIOR GD 7
GD 7 GD 7 MANAGER DEVELOPMENT
PROGRAMME HEAD OF (Pending approval) MANAGER
DP DP DP DP DP DP DP
DP DP S&R S& R PROJECT PROJECT PROJECT PROJECT SITE
MANAGER MANAGER MANAGER MANAGER MANAGER
EXECUTIVE FINANCE MANAGER MANAGER
SO SO SO SO SO SO
COMMS EXECUTIVE S&R OFFICER S&R OFFICER S&R OFFICER CULTURE PROG MGR FACILITIES INFSTR.
(pending approval) MANAGER
EO2 S&R PROJECT
CORPPORATE GOVERNANCE ASSISTANT
ADMINISTRATOR (pending Approval)
AA AA DEVELOPMENT ADMINISTRATOR
RECEPTIONIST S&R PROJECT
ADMINISTRATOR Page 16 of 20
1. Terms and conditions of appointment
This post is offered on a three year contract.
The base salary available for this post is £27,115.
Ilex is a member of the Northern Ireland local government pensions scheme
(Northern Ireland Local Government Officers’ Superannuation Committee –
NILGOSC). The successful candidate will enter this pension scheme, unless he/she
specifically chooses not to. Under the NILGOSC scheme the employee contribution
for this role will be 6.5% (subject to review as advised by NILGOSC) of salary and
the employer contribution will be 19%.
In addition to the 12 public and privilege holidays, the annual leave allowance is 25
The post is based in Derry~Londonderry.
As this post requires the applicant to travel on official duty, the successful candidate
must have access to a form of transport which will enable him/her to fulfil his/her
The successful candidate will be required to serve a six months probationary period.
Hours of work
The normal working hours for this position are based on a 37-hour week. You will,
on occasion, be required to work outside these hours to facilitate business needs.
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2. Selection process
It is intended that interviews for the Facilities Manager post will take place in
Derry~Londonderry. To be considered for interview, candidates must satisfy the
The selection panel will ask questions to test the applicant’s knowledge and
experience in each of the criteria areas within the personnel specification and award
Interview guidance for applicants
In preparation for the interview you may wish to think about having a clear
structure for each of your examples, such as:
Situation – briefly outline the situation;
Task – what was your objective, what were you trying to achieve?
Action – what did you actually do, what was your unique contribution?
Result – what happened, what was the outcome, what did you learn?
The panel will ask you to provide specific examples from your past experience in
relation to each of the criteria. You should therefore come to the interview prepared
to discuss in detail a range of examples which best illustrate your skills and abilities
in each criteria area. You may draw examples from any area of your work/life
You should bear in mind that it does not require you to:
Talk through previous jobs or appointments from start to finish;
Provide general information as to your background and experience; or
Provide information that is not specifically relevant to the competence the
question is designed to test.
The merit principle
Appointments to Ilex are made under the ‘merit principle’, where the best person for
any given post is selected in a fair and open competition.
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Making your application
The application form is designed to ensure that applicants provide the necessary
information to determine how they meet the competition requirements and the
eligibility/short listing criteria.
Guidance for applicants
The space available on the application form is the same for all applicants and
must not be altered.
We will not accept CVs, letters, additional pages or any other supplementary
material in place of or in addition to completed application forms.
Applicants must complete the application form in either typescript font size 12,
or legible, block capitals using black ink.
Applicants must not re-format application forms.
Information in support of your application will not be accepted after the closing
date for receipt of applications.
Do not use acronyms, complex technical detail, etc. Write for the reader who
may not know your employer or your job.
Describe clearly your personal involvement in any experience you quote. Write
“I” statements e.g. I planned meetings, I managed a budget, I prepared a
presentation. It is how you actually carried out a piece of work that the panel
will be interested in.
The examples you provide should be concise and relevant to the criteria. This
is very important as the examples which you provide may be checked out at
interview and you may need to be prepared to talk about these in detail if you
are invited to interview. It is your unique role the panel are interested in, not
your team or division.
Further appointment from this competition
Where a further position in Ilex is identified which is considered broadly similar to
that outlined in this candidate information booklet, consideration will be given to filling
the position from this competition. The merit list resulting from this competition will
be valid for a period of up to one year.
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Equal Opportunities policy statement
Ilex Urban Regeneration Company Limited is committed to promoting equality and
diversity. It is our policy to provide employment equality to all, irrespective of gender,
including gender re-assignment, marital or civil partnership status, religious belief,
political opinion, race, disability, sexual orientation, age, and whether or not a person
We are opposed to all forms of unlawful and unfair discrimination. All job applicants,
employees and others who work for us will be treated fairly and will not be
discriminated against on any of the above grounds. Decisions about recruitment and
selection, promotion, training or any other benefit will be made objectively and on
merit. As an equal opportunities employer we want to ensure that all of our
applicants and employees enjoy equality of opportunity. We also want to encourage
the best people to apply for vacancies in our company, regardless of their
If you are successful, we will carry out a basic Access NI check and seek references
before a formal offer of appointment is made. Subject to satisfactory completion of
the pre-appointment enquires, you would be invited to take up the post as soon as
If you have any queries you would like to discuss before submitting an application,
please telephone Gail Downey or Jennifer Coyle on 028 71269226.
The completed application form and monitoring form should be sent to:
Ilex Urban Regeneration Company Ltd
E mail: firstname.lastname@example.org
The closing date for receipt of application forms and monitoring forms is 12
noon, Friday 10th August 2012.
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