TERMS OF REFERENCE by Th811TeR

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									ESTATE SERVICES IMPROVEMENT GROUP




              TERMS OF REFERENCE
      ESTATE SERVICES IMPROVEMENT GROUP

1.0   Name

1.1   Estate Services Improvement Group (ESIG)

2.0   Purpose

2.1   This ESIG will review information about the performance of the Estate
      Services. It will develop service improvement proposals and review
      their implementation. It will act as a scrutiny panel for all aspects of the
      service.

2.2   Attached, to this group will be a number of working groups, and these
      will be open to any other interested residents. Working groups will look
      at key areas of the estate services and where appropriate under take
      training to become resident inspectors and mystery shoppers.

2.3   The ESIG will be required to provide reports to the Residents’ Forum
      on issues discussed, progress made and improvement proposals for
      the estate services


3.0   Aims & Objectives

3.1   Influence from the outset, the setting of service targets/standards and
      major decisions that affect the service.

3.2   To provide a Group for residents to share their experiences and
      feedback on the services

3.3   To develop proposals as to how the service can be improved based on
      resident /customer experience

3.4   To review and examine best practice in other parts of the Circle Anglia
      Group and the sector and transfer to MPH if applicable.

3.5   Monitor the implementation of actions resulting from service reviews. In
      particular a review after six months of new services delivered as part of
      the transfer.
3.6   To focus on developing the local service and what local means to MPH
      residents




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ESTATE SERVICES IMPROVEMENT GROUP




4.0   Valuing Diversity

4.1   The ESIG shall promote equal opportunities and value the diversity of
      all the communities and interest groups that it represents, and work for
      good relations amongst all residents, specifically prohibiting any
      conduct which discriminates or harasses on the ground of race,
      gender, age, sexuality, disability and religion.

4.2   Every effort will be made to ensure the members of the Group
      represent a geographical balance based on housing, as well as
      representing diverse communities and interest groups.

5.0   Membership

5.1   The ESIG will be open to all tenants, leaseholders and representatives
      of service charge paying freeholders living in properties owned or
      managed by Merton Priory Homes.

5.2   No person may become or remain a member if he/she becomes an
      employee of Merton Priory Homes or any of the registered providers
      that form part of the Circle Anglia Group, unless considered and
      authorised by the Managing Director of Merton Priory Homes.

6.0   Officers of the Estate Services Improvement Group

6.1   The ESIG will elect/ nominate a Chair and Vice Chair on an annual
      basis. If an election is required this will be determined by a simple
      majority of members.

6.2   The Chair will chair all meetings and conduct the business of the Group
      In the absence of the chair the Vice chair will chair the meetings. A
      condition of both posts is regular and committed attendance.

6.3   The Chair will liaise with Merton Priory Homes lead officer to draw up
      an agenda and agree the reports for each meeting.

6.4   The Chair will be the spokesperson for the Group.

6.5   The Chair will serve a maximum of one consecutive year.

7.0   Quorum

7.1   No business shall be agreed at any ESIG meetings unless a quorum is
      present. A quorum is 5 members present.




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ESTATE SERVICES IMPROVEMENT GROUP




8      Administrative Support
8.1    The Consultation & Communications Team will be responsible for
       arranging, administering all meetings and supporting the development
       of ESIG members.
8.2    Agendas and items for consideration will be sent out in advance of
       meetings and ESIG members can put forward agenda items where
       appropriate.
8.3    The minutes of the ESIG shall be available 10 working days after the
       meeting for members of the Group.

8.4    The minutes will be available on the MPH Website once approved at
       the following meeting.
9      Meetings
9.1    The ESIG shall meet quarterly.
9.2    Invitations to attend the ESIG may be extended to other Merton Priory
       Homes staff to advise and support the work of the Forum.
9.3    The ESIG will set up sub groups to review particular issues and ad hoc
       ‘task and finish’ groups will be formed to look at specific issues. All
       subgroups will report back to the main Group.
9.4    Additional meetings of the ‘task and finish’ groups will take place as
       necessary.
10.0   Review of the Terms of Reference

10.1   The ESIG will review the terms of reference annually.
11.0   Code of Conduct
       It is a condition of the membership of ESIG that members at all time
       conduct themselves in a reasonable manner, at meetings or in
       premises used by the Group.

12.0   MPH Officers in Attendance
       Lead Officer Estate Services Manager - ESO
       Attending Officers: Consultation & Communications




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