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									Job Description                                                           Lucas County Juvenile Court

Job Title:      Clerk II
                                                           Department:                 Clerk’s Office

Job Code:       5                                          Reports To:                 Senior Clerk IV or
                                                                                       Chief Deputy Clerk

FLSA Status:            Non-Exempt                         Supervises:                 N/A

Job Purpose:           Responsible for processing and maintaining all legal records for Lucas County Juvenile
Court, including the appearance docket, journal and cash book.
 Minimum Position Requirements:

        Education/Training:                                High School Diploma or General Education Degree (GED).
                                                           Associate’s Degree in secretarial practice or a related field is preferred.

        Experience/Knowledge/Background: At least one (1) year relevant work experience is required; two (2) +
                                                           years preferred; or any combination of education and experience that
                                                           provides equivalent knowledge, skills and abilities. Prior experience in
                                                           juvenile justice system is preferred.

        Skills:                                            At least one (1) year demonstrated experience with computers to
                                                           include a working knowledge of WordPerfect and J.I.S. Must be able
                                                           to read and interpret legal documents, procedure & policy manuals and
                                                           routine and non-routine correspondence. Outstanding written and
                                                           verbal communication skills are essential.

        Appearance/Personality:                            Customer service, courtesy, professional business demeanor and
                                                           presentation are critical. Due to the personally sensitive nature of
                                                           information in this office, confidentiality is essential. Must have the
                                                           ability to work well with a diverse group of people.

        Special Requirements:                              Must be a minimum of eighteen (18) years of age; have a valid driver’s
                                                           license; and submit to a pre-employment screening, a criminal record
                                                           check and in-depth reference check. Must posses a working knowledge
                                                           of terminal digit filing systems. Must be able to multitask and work
                                                           independently with minimal supervision.

Court Expectations of Employee:
           Adheres to Court Policy and Procedures
           Acts as a role model both within and outside the Court
           Exhibits a professional manner in dealing with others and works to maintain constructive working relationships
           Maintains a positive and respectful approach both verbally and in writing with superiors, colleagues, and individuals
            inside and outside the Court
           Performs duties as workload necessitates in a timely, accurate and thorough manner and is conscientious about
            assignments meeting Department productivity standards
           Communicates regularly with supervisor about Department issues
           Demonstrates flexible and efficient time management and ability to prioritize workload
           Consistently reports to work on time, prepared to perform duties of position meeting Court attendance standards

Essential Job Functions (Department Contingent):
   Receiving and processing motions and complaints for filing, examining the same to ensure that the documents comply with
    standardized formats and court procedures.
   Initiating, recording and tracking service of summons, including notification of appropriate parties of results of same.
   Accepting, recording and processing receipt of monies from the public in regards to payment of court ordered fines and costs,
    bonds, genetic testing costs and attorney fees.
   Maintain court files, including journalizing of court orders.
   Swear in complaints as required.
   Schedule magistrate’s dockets as required.
   Preparation and issuance of body attachments, bonds and warrants.
   Preparation and processing of orders for conveyance and release forms as required.
   Preparation of certified copies of court records as required.
   Preparation of documents for Court of Appeals.
   Communicate with agencies, such as Toledo Legal Aid Society, Ohio Department of Youth Services and others as required.
   Answer telephones and greet visitors, providing information and assistance while identifying yourself in a pleasant and positive
    manner. Direct calls appropriately and/or take and deliver accurate messages while taking responsibility for helping the caller.
   Enters and retrieves relevant information and data via computer.
   Sends and delivers facsimiles.
   Prepares/runs various reports as needed.
   Processes mail/correspondence.
   Performs various clerical duties including typing, filing, copying, etceteras.

Other Job Duties and Responsibilities:
 Attends mandatory staff meetings and training as required.
 Provides assistance/back up coverage to other personnel as needed/requested.
   Accuracy and attention to detail are a must.
   All other duties as assigned.

Language Skills:
   Requires the ability to utilize a wide variety of advisory data and information such as financial statements, technical operating
    manuals, statutes, procedures, guidelines and routine and non-routine correspondence.
   Ability to write routine and non-routine reports and business correspondence.
   Must write legibly.

Mathematical Skills:
   Requires the ability to perform basic arithmetic, including the ability to calculate percentages and decimals.
   May require the ability to perform mathematical operations with fractions and compute discounts.
   Must have a working knowledge of a terminal digit filing system.
   Demonstrated cash handling experience.

Reasoning Ability:
   Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of
    information against measurable or verifiable criteria.
   Requires the ability to apply and carryout instructions furnished in written or oral form.
   Requires the ability to independently problem solve.

Physical Demands:
   Tasks involve the ability to exert light physical effort, to include the ability to walk (to include up and down multiple flights of
    stairs), stoop, bend, kneel, use hands, move objects, reach, push and pull on a regular basis.
   Tasks may required the employee to occasionally lift, carry, push and/or pull objects weighing from five to ten pounds.
   Frequently requires using hands and fingers to operate computer keyboards and office equipment.
   Must be able to hear and also talk in a clear and concise manner.
   Tasks may involve extended periods of time at a keyboard or workstation.

Work Environment:
   Tasks are regularly performed in safe and comfortable surroundings without exposure to adverse environmental conditions.

                                                                                                                     Last Update: 06/05/2012

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