Solon High School The College Application Process Information for Seniors Class of 2012 SHS Guidance Department Mrs. Dingman A - De 349-6242 firstname.lastname@example.org Mr. Nowak Df - Ho 349-6243 email@example.com Ms. Bruce Hp - Mc 349-7407 firstname.lastname@example.org Mr. Washington Md - See 349-7307 email@example.com Mrs. Johns Sef - Z 349-6241 firstname.lastname@example.org Ms. Rymaz, Guidance Secretary 349-7304 email@example.com www.solonschools.org Senior Appointment for Post-High School Planning Student Name _______________________________ Date __________ _____ Review TRANSCRIPT & SCORES: __ GPA, credits toward graduation, OGT, Honors Diploma __ ACT/SAT: taken registered for fall needs to register __ Record scores on Senior Chart _____ Discuss PLANS for future: __ 4-year College __ Technical School __ 2-year College __ Military __ Work __ Volunteer Experience/Travel College List/Ideas: __________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ _____ FORMS: Has student submitted? (all forms available at www.solonschools.org/guidance) __ Transcript Release Form __ Student/Parent Questionnaire __ Updated Resume _____ Discuss college selection/application PROCESS: 1. APPLY ONLINE 2. GO ONLINE & HAVE SCORES SENT 3. REQUEST REC LETTERS IF NEEDED 4. REQUEST TRANSCRIPT THROUGH GUIDANCE _____ Provide info about NAVIANCE (SHS college counseling website) _____ Provide resource info about FINANCIAL AID/SCHOLARSHIPS _____ Sign up for COLLEGE REP PRESENTATIONS AT SHS TIMELINE: Counselors encourage students to complete the application process before Thanksgiving Break. Always allow TWO WEEKS for processing materials through Guidance before a deadline. NOTES: SHS College Planning “TO DO LIST” for SENIORS 1. Register/take the SAT and ACT if you would like to try to raise scores: - The Solon test site fills up quickly, so register early if you would prefer to test here. - If you intend to apply to highly-selective colleges, check the websites of the colleges you are considering to determine if they require/ recommend SATII Subject Tests. - STUDENTS, SEND YOUR TEST SCORES from the testing companies to the colleges to which you are applying. Use your ACT and/or SAT accounts online to complete this process. TEST DATES FOR 2011-2012 School Year ACT: www.actstudent.org SAT I & SAT II: www.collegeboard.com Test Date Register by: Test Date Register by: September 10* August 12 October 1 September 9 October 22 September 16 November 5* October 7 December 10* November 4 December 3 November 8 February 11* January 13 January 28 December 30 April 14* March 9 March 10* February 10 June 9 May 4 May 5 April 6 June 2* May 8 *tests offered at SHS Note: No SAT IIs on March 10 2. Submit all required forms: Be sure to complete your section of the forms and follow all directions/guidelines before giving the forms to the teacher or Guidance Office: - Complete/submit the “TRANSCRIPT RELEASE FORM,” and the “STUDENT/PARENT QUESTIONNAIRES” along with your resume BEFORE we begin to process your college applications. - Use “REQUEST FOR RECOMMENDATION LETTER” form to ask teachers for rec letters. Also give them a copy of your transcript and resume and any evaluation forms required by colleges. - Use the “COLLEGE APPLICATION PROCESSING REQUEST FORM” to have your transcript and counselor forms sent through Guidance. *All forms are available online at www.solonschools.org/guidance under Downloadable Handouts. 3. Apply to colleges or other post-secondary choices: - If you have not yet determined the list of colleges to which you will apply, use the “Website Resources” section of www.solonschools.org/guidance to do college searches based on your interests/profile. We recommend www.princetonreview.com. Use the “Downloadable Resources” section on the guidance website for more information. - Use the Guidance webpage calendar to find information on college representative visits to SHS, and sign up to attend their presentations in the fall of your senior year. - During your senior appointment in September, your counselor will discuss with you your specific college planning process and give you information about how to submit your applications. - Visit college campuses: Before you make a final decision on the college you will attend, you should visit st the campus. Go on the college websites and find the “tour/visit campus” icon. May 1 is the nationally recognized deadline to make your college decision. - Update/use your account on Naviance to keep track of your college application process. - Register for a session (7:15-7:30am & 3:00-3:30pm) of the College Seminar Series with SHS Guidance if you need additional help with any of these topics: September 28 “Using the Common Application” December 7 “Seniors Seeking Scholarships” October 26 “Reviewing the College Application Process” April 11 “College Decision Time” 4. Explore Financial Aid Resources: - Parents/seniors may make an appointment through Guidance (349-7304) or contact College Now Greater Cleveland directly for free assistance with financial planning for college. (216)241-5587 or www.collegenowgc.org. - Local scholarship opportunities will be posted on our website and mailed to all seniors in February. - Use the Guidance webpage for more financial aid resources. - Call or make an appointment with the financial aid offices at the colleges you are considering. 5. Continue to strive for your academic best : - College admissions initially look for three main factors: GPA, curriculum and ACT/SAT scores. - Be sure to earn solid grades in the senior year and take a rigorous course load. Colleges will request mid-year and final grades in the senior year which could change admission decisions. Solon High School College Planning Timeline for Seniors and their Parents SEPTEMBER – DECEMBER Go online to the college websites to complete college applications. Guidance begins accepting “College st Application Processing Request Forms” September 1 to send official transcripts, counselor forms and recommendation letters. Students send ACT/SAT scores to colleges via the testing companies. We encourage students to submit all application materials by mid-November. Follow each application’s directions carefully and completely. It is the student’s responsibility to keep track of deadlines and to submit applications materials to the Guidance Office two weeks before due dates. Be sure to update your contact information on NAVIANCE. Counselors send out all communications to seniors through NAVIANCE. Use the “Request for Recommendation Letter” Form when asking teachers for letters of recommendation. (All forms available at www.solonschools.org/guidance) Retake the SAT or ACT in the fall if you are trying to raise your scores. Check requirements of the colleges on your list. Selective colleges may require or recommend SAT II Subject Tests. Have your essays proofread and revised. Essays should demonstrate your very best efforts and should be error and typo free. Attend college representative presentations at SHS. Over 120 colleges visit our high school each year. Check the guidance web calendar or Naviance often for dates and sign up in Guidance at least a day in advance to attend. Be sure to pick up a permission form when signing up as students must obtain teacher permission to miss class to attend a presentation. Make a list of questions to ask your counselor during your Senior Appointment in September. Counselors will meet with each senior individually to review post high school plans and the college application process. Visit serious college choices that you may not have already seen. Interview and stay overnight in a dorm if possible. A strong first semester is vital. Some schools will withhold acceptance until completion of the first semester. This is the year to show real leadership in extracurricular activities. Contact College Now Greater Cleveland for assistance with financial planning for college. Go online to view the FAFSA (federal financial aid form) in December and begin to gather preliminary data. Remember to thank teachers who have written recommendation letters for you. JANUARY – MARCH st Complete and submit your FAFSA as soon as possible after January 1 . Expect to be contacted for an alumni interview by some colleges. Apply for local scholarships in February/March. A list will be posted online and mailed to all seniors. APRIL – MAY Review all your acceptances and financial aid awards. st By May 1 , notify all colleges who have accepted you that you will or will not be enrolling. Your enrollment st deposit must be paid by May 1 to the college you plan to attend. GOOD LUCK! Remember that the counselors understand that this is a big decision for everyone involved. We are here to assist both students and parents. The College Application Process at Solon High School When submitting college applications to the Guidance Office, use the following guidelines: BEFORE submitting any applications, be sure you have already registered on the Naviance website and you have turned in your Transcript Release Form, Student/Parent Questionnaire, and Activities Resume to the Guidance Office. Forms available at www.solonschools.org/guidance under Downloadable Handouts. Allow two weeks for processing after turning in applications to the Guidance Office, especially for applications that require a personalized recommendation letter from your counselor. WATCH THE DEADLINES! DO NOT wait for new SAT or ACT scores from this fall or winter. Send your application to your college ASAP and request to have your scores sent there when registering for testing. They will be merged at the college. Hand your application materials directly to the guidance secretary. DO NOT just put it down on the desk and leave. She will review your application materials, give you a postcard to complete, and attach your official transcript. The packet will then go on to your counselor for final processing and mailing. Once the transcript and materials have been mailed, the counselor will update your Naviance account with the date of mailing. Three Basic Steps to Complete College Applications: 1. Apply online 2. Send test scores to colleges via testing websites 3. Submit form to Guidance to request mailing of transcript, counselor form, recommendation letters Remember to submit to Guidance: ____ College Application Processing Request Form ____ Counselor Form (if applicable) ____ Postcard (will be provided when submitting materials to secretary) ____ Addressed envelope ____ Resume ____ Any other materials to be included such as essays, recommendation letters, etc. that you did not submit online ____ (If submitting paper application, also include check for application fee) IN OFFICE DATE STAMP: Solon High School Guidance Office College Application Processing Request Form Submit this form to the Guidance Secretary every time you need a transcript sent. Copy this form or print from website as many as needed. STUDENT __________________ _________ ID# ____________ College/University: _______________________________ (OR: Send transcript to ___NCAA ___Scholarship ___ROTC ___ Other) Date Submitted to Guidance Office _________________ Using on-line application? ___ YES ___ NO Using Common Application? ___ YES ___ NO Scores sent to college by ACT/SAT? ___ YES ___ NO (Student must have scores sent!) Must be postmarked by: ________________ (allow two weeks for processing) Include rec letters from: _____________________________________________________ Include teacher forms from: __________________________________________________ Notes to Counselor: _____________________________________________________________________________ _________________________________________________________________________ CHECKLIST OF ITEMS TO TURN IN TO GUIDANCE: _____ College Application Processing Request Form with completed info (in box above) _____ Large envelope addressed by student to college _____ Counselor/School Report form with student section complete and signed (printed by student from college website) _____ Resume _____ Postcard for proof of receipt (from Ms. Rymaz when you are ready to turn in materials) _____ (Application/essay/check - if completed on paper) _____ (Copy of essay for counselor to read - if applicable) GUIDELINES: Before submitting any applications you must be registered on NAVIANCE and have turned in your signed Transcript Release Form. (Both can be accessed on Guidance Webpage.) Hand the application materials directly to the secretary for review. Do not just leave it on the desk. Allow two weeks for processing. Watch your deadlines! When applying online, print out the counselor page if required and complete/sign the student section. The counselor will complete the form after you have submitted your College Application Processing Request Form and addressed envelope. Be sure to sign your application if using a paper application, and write your social security number on the check for the application fee. The Guidance staff will add your transcript, complete the counselor form, and include rec letters (as indicated above). Be sure to send ACT/SAT scores through the testing companies. Do this ASAP to allow processing time. Date ready but ON HOLD for letters/forms: ____________ Date MAILED: ____________ SHS Guidance Office Request for Recommendation Letter Student _______________________________ Date of Request ____________ Letter requested from: ________________________________________ Letter needed by this date: ____________ Other letter if needed will be requested from: __________________________________________ DO NOT request more than two letters from SHS faculty. Student is applying to these colleges: Type of Teacher Form Required: ______________________________________ Paper Online None ______________________________________ Paper Online None ______________________________________ Paper Online None ______________________________________ Paper Online None ______________________________________ Paper Online None ______________________________________ Paper Online None STUDENTS: IMPORTANT GUIDELINES Please be aware that many colleges DO NOT require recommendation letters such as OSU, OU, Kent, BGSU, Akron, Toledo, Indiana, Cincinnati. Do not request a letter if your colleges do not ask for a letter. DO NOT request more than two letters from SHS faculty. (A third may be written by your counselor upon college request.) Give the recommender a copy of your resume and transcript along with this form. Give the recommender the teacher forms if they are required by your colleges OR instructions about how to complete the recommendation online. Indicate paper/online/none above in box. ************************************************************************** TEACHERS: IMPORTANT GUIDELINES Be sure the student has submitted to you his/her resume and transcript with this form. Address all letters to “To Whom It May Concern.” Print all letters on SHS letterhead which is available in the mailroom OR use the letterhead emailed to you earlier. (Email Wendy, and she can email it to you if needed.) Provide the counselor with a SIGNED COPY of your letter to include in packet mailed to colleges. (Counselors can make copies.) Turn in this form with your recommendation letter/forms to the Guidance Office DO NOT release any recommendation letters to students in the fall. If needed for scholarships, you may choose (or not) to provide the student the letter in second semester. The counselors WILL NOT release any teacher letters to students at any time. TRANSCRIPT RELEASE FORM Student’s Name ___________________________________ Student ID______________ Last Name First Name PARENT AUTHORIZATION This authorizes the Solon High School Guidance Office to prepare and process all transcripts that are requested for submission with college applications and/or scholarship applications, and verifies that I have read the student responsibilities below. ____________________________________________________________________ (Parent Signature) (Date) ATHLETES: This authorizes the Solon High School Guidance Office to process transcripts and test scores that are requested by college/university coaches and by the student for NCAA Clearinghouse. ____________________________________________________________________ (Parent Signature) (Date) ALL STUDENTS: Please read and sign below. Discipline Records I understand the Solon High School policy as stated in the SHS Student Handbook: “The Common Application and certain universities are now asking for information regarding student suspensions and expulsions. When asked this question, Solon City Schools will be releasing this information.” Test Scores I understand that it is my responsibility as a student to arrange for my ACT and/or SAT scores to be sent from the testing companies directly to all colleges to which I am applying. Student Athletes I understand that to be considered to participate in Division I or II college athletics, I must go onto www.eligibilitycenter.org after the junior year, complete the on-line registration/payment, and submit a request for SHS Guidance to send the transcript to NCAA Clearinghouse. _____________________________________________________________________ (Student Signature) (Date) *Please note that NO college applications will be processed unless this form is filed in our records in the Guidance Office. Please contact the Guidance Secretary, Carol Rymaz, if you have any questions (349-7304). Contact the Guidance Office at 349-7304 to set up a free appointment with College Now in the SHS Guidance Office to discuss grants, scholarships, loans, work-study, and general financial aid planning for your student for college. College Now Greater Cleveland 200 Public Square, Suite 3820 Cleveland, OH 44114 216-241-5587 (phone) 216-241-6184 (fax) www.collegenowgc.org firstname.lastname@example.org Financial Aid Tips: Check the updated listing of local scholarship opportunities for seniors which is posted each February on www.solonschools.org/guidance. A mailing will also be sent to all seniors at that time with a listing of scholarships and guidelines/deadlines for applying. Review the financial aid section of the guidance website under “website resources” for national scholarships and other financial aid websites. Contact the colleges’ financial aid offices for more information regarding financial aid options at the specific colleges on your list. Solon High School HONORS DIPLOMA Under state standards students in a college preparatory education curriculum will qualify for a diploma with honors if they meet the following criteria: 1. Meet all of the graduation and credit requirements established by the Solon Schools. 2. Pass all five parts of the Ohio Graduation Test. 3. Students who complete the college preparatory curriculum must fulfill all but one of the following criteria: _____ FOUR units of English _____ FOUR units of mathematics including Algebra 1, geometry, Algebra II or equivalent and another higher level course or a four-year sequence of courses that contain equivalent content _____ FOUR units of science including physics and chemistry _____ FOUR units of social studies _____ either THREE units of one foreign language or TWO units each of TWO foreign languages _____ ONE unit of fine arts _____ maintain a cumulative grade point average of 3.5 up to the last grading period of the senior year _____ Composite score of 27 on ACT or a combined score of 1210 on SAT V/M.
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