On April 1, 2008, the Board of Supervisors approved and authorized the Contracts/Purchasing
Officer to sign the Enterprise Resource Planning (ERP) Master Services Agreement, Software
License Agreement and Maintenance Agreement with CGI. Based on Statement of Work 1, the
ERP Implementation project was initiated in April 7, 2008. The original agreement and
Statement of Work totaled $8,184,622 with a term of April 7, 2008 through April 7, 2013.
On March 16, 2010, the Board adopted amendments 1 – 6 and Statement of Work 2 and 3 at a
cost not to exceed $817,387.50 for additional functionality, licenses and modifications. The
Board action increased the total contract amount to $9,002,009.50.
On June 29, 2010, the Board adopted Amendments 7 and 8 which totaled $408,000 and a not-to-
exceed amount totaling $200,000 which includes Amendment 3 (Proprietary Software
Maintenance and License Agreement) totaling $1,482 and Statement of Work No. 5 to provide
1,056 hours of post-production support of Advantage HRM and Report development assistance.
The Board action increased the total contract amount to $9,610,009.50.
The Advantage HRM module was developed using the language included in the adopted
Memoranda of Understanding (MOU) with employee bargaining units. After Go-Live on
September 7, 2010, three issues were identified: 1.) Lack of MOU provisions for pays received
by some employees in the legacy system (GEAC/Infor), 2.) Disagreements on the interpretation
of MOU language, and 3.) Configuration errors.
The following Board actions clarified the MOU language or added new pay language:
On November 29, 2010, the Board adopted a grievance settlement letter of understanding
with SEIU Local 521 regarding a number of pay issues including the calculation of
overtime. It should be noted that the method of calculating overtime as originally
implemented by the ERP Project team was reviewed by the Department of Labor and is
consistent with their approved practices.
On December 14, 2010 the Board adopted grievance settlements for the Overtime
Calculations for Parks, Nurses and Probation regarding the calculation of overtime. It
should be noted that the method of calculating overtime as originally implemented by the
ERP Project team was reviewed by the Department of Labor and is consistent with their
On December 14, 2010, the Board approved allowing the District Attorney Investigators
to accumulate a maximum of 480 hours of compensatory time-off.
On February 1, 2011, the Board approved Side Letter Agreements with Probation
Officer’s Association (vacation accrual cap at 300 hours) and SEIU Local 521 – Unit K
(FLSA Overtime Exempt employee’s compensated at a rate of one and one-half times
base pay for standby pay).
On February 15, 2010, the CAO – Employee Relations staff is recommending a Side Letter
addressing flexible benefit plan credits for part-time employees in Units H and S. Due to an
error in the Plan, part time employees are paid incorrectly.