One Program Finance Manager PD 2012 Sep

							                                                           Position Description

Title                 One Program Finance Manager
Section, unit         International Programs, One Program Finance
Responsible to        Associate Director–International Programs
Location              Melbourne
Employment basis      Permanent
Probationary period   3 months
Hours                 Fulltime
Version date          September 2012
Applications          Close 24 September 2012 for immediate commencement
Interviews            To be scheduled in week of 1–5 October 2012

Scope of Position
       One Program Finance (OPF) has an integral role in the sound financial
       management of Oxfam Australia by delivering, in conjunction with the agency’s
       Finance Section, effective finance services to the agency’s development,
       humanitarian, advocacy and campaign programming functions, and ensuring
       effective governance oversight of the related policies and processes.
       The position of One Program Finance Manager provides organisational leadership
       and management of the OPF function. The position, which works closely with the
       agency’s Chief Financial Officer and in alignment with the Finance Section, is
       accountable for:
        Ensuring the effective and efficient delivery — to Oxfam Australia program
         areas including those within the International Programs and Public Engagement
         sections (IPS and PE) and Development Effectiveness unit (DE) — of coherent
         and uniform section, unit and program finance services that span budgeting,
         reporting and analysis, that conform to Oxfam Australia finance policies and
         accounting standards, and that integrate with and complement the agency’s
         broader finance processes.
        Strengthening and adapting the agency’s financial management of its programs
         and country offices, including its management of program financial risks, to
         enable, support and keep pace with significant organisational development and
         change (such as that resulting from implementation of the Oxfam
         confederation’s Single Management Structure initiative).

1.     Key Responsibilities
1.1    Provision of program finance services
       Identifies the evolving management and program accounting needs of IPS, PE
       and DE stakeholders, including the need for proactive, reliable and timely advice
       that informs management and operational decision-making, and mobilises OPF
       resources to respond to those needs
       Manages the agency’s annual program budget preparation and consolidation,
       including communicating with section directors, unit and country office managers,
       budget holders and program staff; overseeing monthly variance reporting; and
       consolidating and reporting to IPS, PE and DE management
1.2    Strengthening of program finance governance and accountability

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      Establish program finance risk management processes and controls that are
      aligned with the agency’s overall approach to risk management and that decrease
      the probability and impact of adverse program finance events, including fraud
      Institute robust program finance monitoring and evaluation processes — including
      periodic internal and external reviews of country office financial management,
      oversight of program expenditure acquittals and of program expenditure by
      partners, and external financial audits of selected programs and projects — that
      verify and validate compliance with the agency’s finance policies and procedures
      and that are aligned with program monitoring and evaluation activities, and
      manage the implementation of corrective and preventive actions
      Support the ongoing implementation by the Finance Section of annual end-of-
      financial-year country office external audits
      Ensures relevant staff, including partners, are aware of the agency’s requirements
      relating to fraud prevention and response, and participate in and support
      investigations of suspected program finance-related frauds
1.3   Improvement of program finance workflows and processes
      Initiates and manages, in conjunction with the Finance Section, process and
      system improvements to strengthen program financial management and to
      leverage Oxfam Australia’s investment in its SAP ERP Financials system
1.4   Development of country office program finance capacity
      Furthers Oxfam Australia’s progress in devolving leadership, management and
      operational accountability and responsibility to the countries where it operates by
      facilitating the development of country program finance capacity and the
      devolution of program finance functions and delegation authorities while ensuring
      organisational governance and accountability requirements are met
1.5   Establishment of clear program finance accountabilities
      Clarifies the program finance accountabilities and responsibilities of IPS, DE and
      agreed program-related PE positions, and supports their effective implementation
      by section and unit managers
1.6   Effective integration of OPF with the Finance Section
      Ensures OPF objectives align with those of the Finance Section, participates
      actively as a member of the Finance Section Management Team and contributes
      to broader agency finance discussions
1.7   Other related duties as delegated

2.    Budget
2.1   Formulate, monitor and account for the OPF budget
2.2   Coordinate and facilitate budget processes in IPS, DE and agreed program-related
      areas in PE, at the section and unit levels
2.3   Holds transferrable and non-transferrable delegations for OPF budget expenditure
      authorities, as determined by the Associate Director–International Programs

3.    Policy
3.1   Contributes to the development, review and improvement of Oxfam Australia
      financial and program management policies


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3.2   Implements Oxfam Australia financial and program management policies in IPS,
      DE and agreed program-related areas in PE, and ensures compliance

4.    Human Resources
4.1   Line manage direct reports including recruitment and selection, performance
      management and staff development
4.2   Ensure all staff under management demonstrate good human resource practice
      and comply with agency policies and procedures
4.3   Implement and monitor equity, diversity, gender standards, child safe and staff
      health and wellbeing policies and procedures within areas of delegation
4.4   Monitor workloads and work environment for self and for staff under management
      and take reasonable steps to minimise risks to self and others

5.    Knowledge & Experience
5.1   Experience in leading and managing a team in the provision of financial and
      management accounting services in a non-government international development
      organisation
5.2   An appropriate qualification in accounting or a related discipline preferably
      supported by membership of The Institute of Chartered Accountants in Australia,
      CPA Australia or an equivalent body
5.3   Strong understanding of the principles and techniques of process improvement
      and significant practical experience in applying them pragmatically in a finance
      environment
5.4   Extensive experience in using the SAP ERP Financials solution (or similar
      enterprise-level financial management system), advanced proficiency in Microsoft
      Excel and working knowledge of MYOB accounting software

6.    Skills & Personal Attributes
6.1   Essential Skills - skills of a high order are required in the following areas:
       Demonstrated organisational leadership, team management and performance
        management skills that translate to the effective supervision, direction and
        guidance of individuals and groups in the completion of tasks and fulfilment of
        goals
       Exemplary ability to communicate knowledge and ideas, both verbally and in
        writing and ability to work across all sections within Oxfam where appropriate.
       Proven ability to conceptualise future needs and solutions for meeting those
        needs, and in developing such solutions and implementing them in a planned
        and managed manner
       An ability to work with people from different different cultures and backgrounds
       Well-developed interpersonal skills for resolving conflict, relating to and helping
        people
       Good day-to-day skills that assist in promoting effective production and work
        satisfaction
6.2   Personal Attributes
       Understanding of and commitment to Oxfam Australia’s development
        philosophy, principles and objectives


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      Understanding of and commitment to adhere to equity, diversity, child safe and
       staff health and wellbeing principles

7.   Travel
     Some international travel will be required each year to liaise with staff, partners,
     affiliates and Oxfam colleagues and undertake Oxfam-related activities.
     It is a condition of employment that staff abide by all agency security and safety
     protocols, policies and procedures and the Oxfam International Security Protocol.

8.   Salary Details (Category 2, applicable pro rata for part-time positions)
     The current base salary applicable on commencement is $87,403 per annum
     which provides a total remuneration package of $98,200 comprising base salary,
     company superannuation contributions and leave loading. Additionally, staff are
     eligible to participate in our salary packaging scheme.
     Oxfam Australia has a system of salary increments paid on the basis of
     achievement of agreed criteria and periods of service. The current base salary for
     this position at the highest increment level is $100,507.




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