NORTH LINDSEY COLLEGE
Minutes of the Meeting held on 17 March 2008
Before the meeting started, the Chairman informed Members that four members of staff had
been invited to attend the Queen’s Garden Party, ie D. Simons, D. Elliott, J. Drinkwater and M.
Mortimer. This was considered to be excellent news and congratulations were to be offered to
those members of staff.
R. Morley (Chairman), R. Bennett, J. Fenwick, G. Kelsey, M. Keyworth, J. O’Connell,
H. Osborne, R. Price, D. Simons, J. Simons, D. Theobald, A. Tuscher
J. Charles, J. Keilthy, G. Price, K. Sargent, P. Townsley, R. Wheat
K. Clarke, G. Drane, G. Popple, A. Smith, A. Torn,
1779 Declaration of Interests
Members were reminded that they should declare any personal or financial obligation
allegiance or loyalty which would in any way affect decisions in relation to the subjects
J. O’Connell and D. Theobald left the room for this item
The Chairman informed members that Mr. C. Clarke and Mr. S. Snowden had resigned
as Student Members. Mr. J. O’Connell and D. Theobald have subsequently been
nominated to the Corporation Board as Student Members. Their membership was
recommended by the Search Committee. This recommendation was ratified.
J. O’Connell and D. Theobald were welcomed to the meeting as Members.
1781 Governor Training – World Congress
The Principal and G. Price addressed the Corporation Board to inform them of their
recent attendance at the World Congress 2008 in New York. Proposals for papers to
be presented at the Congress had been submitted; four had been accepted which was
a tremendous result for North Lindsey. Two areas of provision had been peer
referenced as being ‘world class’, ie the John White 14-16 Skills Centre and Kingsway
Consulting Ltd in terms of employer engagement.
G. Price tabled a brochure and dvd which had been produced to market North Lindsey
College International Centre and which highlighted the areas for which consultancy can
be arranged, curriculum best practice and the resources available at the College.
During the Congress, G. Price had made a number of contacts, eg institutions in
Guadeloupe, Poland, Canada, Hungary, France and Italy all of whom were interested
in discussing collaboration arrangements.
The Principal said that in addition to having 4 papers presented at the Congress, being
introduced as World Class, it was clear from conversations held that the College has
some excellent products to offer. Partnerships will be carefully chosen to ensure the
College gained as much as possible from the collaboration as well as sharing our own
Recently the College had hosted visitors from Mid Plains Community College,
Nebraska. Members of their senior management team, including the College
President, had spent 4 days on the College campus delivering and attending a number
of presentations and learning as much as they could about North Lindsey. A
management and student exchange has been arranged for later in the year, along with
a similar management exchange with the Coastline Community College in Los
Angeles. A number of visitors from Coastline Community College in Los Angeles will
be at the College in July. The student exchange with Nebraska will involve young
learners (aged 16-18) from North Lindsey, although the American learners were
somewhat older, ie average age of around 26. In answer to a question, the Principal
said that the first exchanges have been set up to compliment the areas the USA
Colleges are interested in, ie FE Motor Vehicle and the 14-16 Skills Centre; later it
might be possible to extend the opportunity to exchange with a wider range of learners,
H. Osborne said that he had been very interested to meet with the visitors from
Nebraska. He had accompanied them on a tour of the campus and noted that they
had been extremely interested in every department they had seen. H. Osborne
commented that he had been proud and pleased to be associated with the College.
The Principal said that consideration will now be given to properly marketing and
selling or licensing the products and expertise for which the College can be rightly
proud, ie 6 grade 1 areas, the 14-16 Skills Centre and Kingsway Consulting Ltd.
It was agreed by all Members that the International agenda was exciting and
innovative; update reports will be presented at regular intervals.
G. Price left at this point
The minutes of the meetings held on 28 January 2008 were approved as a true record
and signed by the Chairman.
1783 Matters Arising from Minutes / Action Points
Date Item Outcome Action
10.12.07 1723 The draft procedure for the Removal of a Governor had not yet been reviewed RM
by the Search Committee. This will be considered at a future meeting.
28.1.08 1773 The legislation on Corporate Manslaughter and Corporate Homicide is JK
currently under consideration by the Risk Management Committee; a policy
document will be presented to the Corporation Board in due course.
1770 The Principal confirmed that reference to the North Lincolnshire Mental Health
Trust in the Academic Board report had been amended as requested.
1775 The Principal confirmed that the Ofsted Inspection report had taken account of
the comments made by the College and that the final report had been
1784 Corporate Identity
Members considered a proposal to update the College logo, signage and
letterheading. The recommended design had been prepared by the College designer
and had been discussed in detail by the Senior Management Team.
It was agreed that the proposed design be adopted and arrangements made to
incorporate the logo and associated designs in all signage and letterheadings.
RESOLUTION 1784: that the new Corporate Identity in the form of a new logo and
design be adopted.
1785 Annual Report
Members received the final draft of the Annual Report 2006/07. Members
commented on the quality print and good photographs and the pleasant house style.
After consideration it was agreed that the Annual Report 2006/07 be approved.
RESOLUTION 1785: that the Annual Report 2006/07 be approved.
1786 Learner Educational Visits Policy
Members received the revised Learner Educational Visits Policy. The document had
been reworded and simplified to make it more user-friendly; a user handbook had
been produced to be used alongside the policy. The policy adheres to Government
guidance and took due regard of equality and diversity and learner/staff policies.
Cognizance had also been taken of information received from student focus groups
and staff comments. The document was suitable for local, national and international
After consideration, it was agreed that the Learner Educational Visits Policy be
RESOLUTION 1786: that the Learner Educational Visits Policy be approved.
1787 Staff Appeals Policy
J. Keilthy presented the Staff Appeals Policy which had been revised in line with the
new management structure and following guidance from ACAS and which was
recommended for approval by the Employment and Remuneration Committee. The
policy document has been considered by the SMT, the unions and the College’s legal
adviser. The information relevant to Senior Postholders had been checked against the
Instrument and Articles of Government and was in line with the process for all other
After consideration it was agreed that the Staff Appeals Policy be approved.
RESOLUTION 1787: that the Staff Appeals Policy be approved.
1788 Parental Rights Policy
Members received a revised Parental Rights Policy; this document had been updated
with reference to postholders following the recent management restructure, and was in
line with recent legislative changes. The policy had been considered closely by the
SMT and was recommended for approval by the Employment and Remuneration
After consideration it was agreed that the Parental Rights Policy be approved.
RESOLUTION 1788: that the Parental Rights Policy be approved.
1789 PFA Assurance Visit – Work Based Learning
R. Wheat presented the final report from the PFA on the College’s Work Based
Learning Provision. The opinion returned on internal controls and use of funds was
unqualified (satisfactory) which means that the college had
Used the funds claimed from the LSC in a way that is materially consistent
with the purposes for which those funds had been given
Has had sound systems of internal control in operation during the periods
The report detailed funding errors identified during the visit totalling £11,740; R.
Wheat informed members that all queries relating to these errors had been answered
and therefore there will be no clawback. The only adjustment was for £653 which was
in relation to 2005/06. The College had overachieved against the contract in 2006/07
and therefore received an additional £94,000.
The Audit Committee had previously considered this report and had commented that it
depicted a major and significant improvement on the preceding WBL audit report and
recommended that the team be commended for the progress made and that the report
be approved. This was agreed.
RESOLUTION 1789: that the PFA Assurance Visit Report on WBL be approved.
1790 Determination of Membership
Following the adoption of the GFE 2008 Instrument and Articles of Government,
which came into force 1 January 2008, the composition of the Corporation Board was
redefined. Members received a paper explaining the redefinintion,ie that instead of a
number of members in separate categories of Business, Co-opted, Community and
Local Authority, the criteria of appointment will be that potential members ‘appeal to
the Corporation to have the necessary skills to ensure that the Corporation carries out
its functions under article 3 of the Articles of Government’. It was pointed out that the
appointing authority will continue to be the Corporation Board and that there was no
intention within the Instrument and Articles that requires the removal of members who
are currently appointed; rather that the Corporation should ensure that any new
appointment is made to conform to the new determination as soon as possible.
It was suggested that the new determination of membership should remain at 20
Members, of which 2 were students, 2 staff members and 1 Principal. The remaining
15 Members being appointed to the new criteria of having the necessary skills. As
members in their current categories complete their terms of office, new appointments
will be made to the vacancies in compliance with the new determination of
membership. It was confirmed, in answer to a question, that it was not mandatory for
GFE colleges to appoint parent members; the guidance states that there should be not
more than two members who are parents of students, ie this can include none.
Members agreed to adopt the new determination of membership.
RESOLUTION 1790: That the new determination of membership, in accordance with
the GFE 2008 Instrument and Articles of Government be approved.
1791 Revised Budget
R. Wheat presented a revised consolidated budget for 2007/08. The differences from
the original budget were explained in detail, as follows:
HEFCE Recurrent Funds: The College has recruited to a level which attracts
additional funding form HEFCE (£180k) and the outcome for 2006/07 has also
triggered the release of funds previously held back (£40k).
Pre E2E: Against a contract value of £55k it is looking unlikely that this target will be
met in full. The College has had its main E2E contract reduced by £42k therefore a
reduction in this element seems prudent.
LIDF Improving Success Rates: This LSC contract was awarded after the 2007/08
budget was set and has already attracted £41.2k in funding.
HE Tuition Fees: Higher HE enrolments than originally budgeted.
Work Based Learning and E2E: The E2E contract has been reduced in year by the
LSC by an amount of £42k. At the end of December 2007 the Work Based Learning
contract is running below the LSC profile therefore it has been deemed prudent to
reduce the total contract value from £1586k to £1500k. However, the College has in
January 2008 received funding of £90k for the overachievement of the 2006/07
contract. This was not included in the original budget for 2007/08.
Full Cost (Company): Minor adjustment of £6k.
Train to Gain Kent: The budget heading was being worked on when the 2007/08
budget was being prepared, unfortunately the work did not commence due to a
company takeover. However the possibility of some full cost work still remains.
Train to Gain Yorkshire and Humberside: A £30k reduction is based on a requested
hold back of starts by some employers. Although the Train to Gain team are still
confident that the original budget can be met, it is considered prudent to make the
Train to Gain West Midlands and Harrow: Contracts awarded Autumn 2007 after the
start of the 2007/08 financial year. Both have been costed and the figures included in
the revised budget are considered to be prudent.
Employment Service: To date (15/02/08) no contracts have been received in respect
of this type of work. It is therefore considered that this heading should be deleted for
School Links: An extrapolation of the Autumn term for the full year indicates that only
£200k will be achieved in 2007/08 hence the reduction.
Interest Receivable: At 31/01/08 interest receivable is £93k, therefore it is considered
that £130k is a better estimate for the whole year.
Fitness Suite At 31/12/07 income is down £10.8k against budget. Although efforts
are being made to “better” market the facility, it is considered that £120k is more
Miscellaneous Income £2.1k achieved to 31/12/07.
Hairdressing and Beauty After consultation with the school, a small adjustment has
Capital Grant Released Grants received since 01/08/07 taken into consideration.
Teaching Salaries: £106k has been transferred from the budget heading to Protocol
National. Direct employment into some teaching areas has not happened with the
result that more contract labour has/is being used. £60k additional costs have been
included to cover the recruitment of assessors for the increased “core” business being
attracted on the back of Train to Gain recruitment.
Train to Gain Salaries: This increase in costs is a direct result of the College being
awarded Train to Gain contracts in the West Midlands and North London (Harrow).
The College has/is recruiting staff to run these new contracts.
Protocol National Transfer of £106k form Salaries Teaching (see above).
Routine Maintenance; Other Premises Costs (Contracts); Energy; Water and Rates:
Cost associated with the acquisition of Global House (early March 2008).
Train to Gain Supplies and Services: Cost of consumables and services directly
attributable to the West Midlands and North London (Harrow) Train to Gain contracts.
Equipment Leasing: Reduction in interest charges due to less capital than anticipated
being acquired via hire purchase agreements.
Train to Gain Examination Fees: Registration and examination fees directly
attributable to the recruitment of learners onto the West Midlands and North London
(Harrow) Train to Gain contracts.
Professional Services: Feasibility study phase II costs.
Insurance: Increase premium in respect of the purchase of Global House and the
new HE Building.
Interest Payable: Increased interest on the new loan facility re the purchase of Global
Depreciation: Increased charges to account for £1,400,000 purchase of Global House
and £500,000 alterations to that building. Depreciation to be charged over 40 years in
line with current depreciation policy.
HE Moderation Fees: Increase in the charge is in respect of the increased numbers of
HE students 2007/08 year.
The Finance and General Purposes Committee had considered the revised budget in
detail and recommended it to the Corporation for approval. This was agreed.
RESOLUTION 1792: that the revised consolidated budget for 2007/08 be approved.
P. Townsley presented the formal finished targets following a wide dissemination and
discussion process. Each of the areas detailed on the sheet has a contract with a
funding body to determine the level of activity therefore overall targets have been
previously agreed. A detailed breakdown of curriculum areas for 16-18 and 19+ is
arrived at through discussion starting at course team level. All targets are challenging
and achievable and are informed and measured against national benchmarks.
It was agreed that the Targets be approved.
RESOLUTION 1793: that the Targets 2007/08 be approved.
1794 No Smoking Campus
Consideration was given to removing the designated smoking areas and declaring the
whole of the college campus to be smoke free from September 2008. J. Keilthy
explained that staff and students had been surveyed and strategies considered to
support smokers who wished to give up.
The major concern was that smokers would have to stand outside the college
grounds, either on Glover Road or on the Kingsway which could have a detrimental
effect on the image of the College. It was suggested that a further interim period be
After debate it was agreed, however, that the health issues outweighed other
considerations and that the College should move towards a smoke free campus
sooner rather than later. Any breaches of the policy will be dealt with through the
disciplinary process. The proposal to designate the whole of the college campus
smoke free from September 2008 was approved.
RESOLUTION 1794: that the College Campus be designated as smoke free with
effect from September 2008.
1795 Pay Award
The Principal said that a pay award of 2.5% had been included within the budget
agreed in July 2007, subject to affordability. The projected surplus allowed for a
recommendation that the pay award be made to all staff with the exception of the
Senior Post Holders. After consideration this was approved.
RESOLUTION 1795: that staff (other than Senior Post Holders) be awarded a 2.5%
salary increase with effect from 1 February 2008.
The minutes of the following Committees were received and noted:
Employment and Remuneration 13.2.08
Finance and General Purposes 14.1.08
Kingsway Consulting Ltd 7.2.08
The Chairman asked that a copy of the letter sent to Margaret Coleman regarding JE
Kingsway Consulting Ltd’s dissatisfaction with the Train to Gain brokerage system be
forwarded to him for information.
1797 Membership of Committees
It was noted that J. Simons has resigned from the Audit Committee and had been
replaced by G. Drane. J. Simons will be allocated to another Committee in due
R. Wheat presented the Income and Expenditure Accounts to 31 January 2008. It
was noted that the accounts showed an overall positive variance of £195,000 against
the original budget. The revised budget will be used in future reports. It was noted
that the Finance and General Purposes Committee had considered the Accounts in
R. Wheat circulated a paper detailing the recent process undertaken regarding
insurance tender applications. The College had used the Crescent Purchasing
Consortium recognised insurance companies/brokers model and had provided
extension information in a prescribed format for the bids. Quotations were received
from Marsh UK Ltd (£51,256), Zurich Municipal (£55,508) and Heath Lambert
(£60,685). In addition to being the lowest quotation, Marsh UK Ltd had more inclusive
cover than Zurich Municipal. Marsh UK Ltd had provided the College’s insurance
cover for the past 6 years; R. Wheat said that they had provided an excellent service.
It was recommended that the insurance service contract for the period 1 April 2008 to
31 March 2011 be awarded to Marsh Ltd. This was agreed.
R. Wheat will discuss with Marsh UK Ltd insurance cover for Corporate Manslaughter. RW
RESOLUTION 1798: that the insurance service contract for the period 1 April 2008 to
31 March 2011 be awarded to Marsh UK Ltd.
1799 Retention Achievement Success Rates
P. Townsley presented details of the Retention, Achievement and Success Rates
statistics to date. It was noted that retention for 16-18 age group has improved by 2%
on the 2005/06 figures, with an outturn of 82%; 19+ has shown a 1% decline at 67%.
Achievement for 16-18 is projected to increase by 4% from 2005/06 to 87%. 19+
achievements are expected to show a static position at 85%. The College success
rates for longs show an overall improvement of 2% for 2006/07 with a current figure of
65%, against a national average of 67%.
With reference to the 2007/08 key performance indicators, P.Townsley reported that
16-18 has achieved target numbers, representing a 2% increase on 2006/07. 19+ part
time are below target but 168 more 19+ learners have been recruited than in January
2008. Retention for 16-18 is showing 1% improvement on March 2007 position and
5% improvement for 19+. Retention for 16-18 in some areas are below the February
2007 performance, ie Hair and Beauty, Art and Design, Sport and Motor Vehicle. 19+
areas of concern are Hospitality, Motor Vehicle and Kingsway Consulting. Some
provision may be at risk because of the criteria of the LSC Minimum Levels of
Performance, in particular Business ICT Level 1.
1800 Health and Safety Report
Members received the Health and Safety report for the period 1 January 2008 to 29
February 2008. It was noted that the number of accidents in the reporting period had
increased compared to the same period last year. The RIDDOR reportable accidents
were thoroughly investigated. With reference to the incident resulting from a trip on a
flag stone, the Principal pointed out that additional funding has been allocated to the
Premises area to identify areas of concern and to replace flag stones where
With reference to the Health and Safety Committee, the Principal said that efforts
continue to be made to ensure that the Committee works effectively; M. Keyworth is
on the Committee, as is P. Townsley as a representative of the SMT. M. Keyworth
said that all members were encouraged to make an active contribution.
D. Simons added that steps are being taken to appoint appropriately trained staff to
meet action highlighted in the development plan.
1801 Strategic Plan Monitoring
K. Sargent presented the Strategic Plan action points which had been monitored for
progress to date. It was noted that the plan is on target for completion within the
specified timescale. The action is regularly monitored within the Directorates and
reported to the SMT.
The Principal said that the recent visit from Ofsted, ie the Annual Assessment Visit,
had commented favourably on the use by the College of the Framework for Excellence
within the Strategic Plan.
1802 Risk Management
The Principal reported that the action plan for the Risk register was progressing as
planned. It was expected that the Risk Management Group will report full or near-full
completion of the action plan by the summer. The new risk register is now being
considered ready for 2008/09.
1803 Press Releases
Members received a list of the articles published in the local and regional press during
this academic year. Publications included the Scunthorpe Telegraph, N. Lincs Direct,
FE Today, AoC Regional Focus, Operations Engineer and The Times Higher.
1804 Global House
The Principal reported that the College now owned Global House. Bids have been
invited for the work to refurbish the building ready for September 2008. A tour of the
campus will be held for Governors on 31 March 2008; this will include Global House.
1805 Senior Post Holders’ Salary Review
Reserved Item – Debate minuted separately
J. Charles, J. Elliott, J. Keilthy, K. Sargent, P. Townsley and R. Wheat left at this
RESOLUTION: that Staff and Student Members of the Corporation be requested to
withdraw in accordance with the Instrument of Government Paragraph 14 (5)(d) and
J. O’Connell, D. Theobald, J. Fenwick and D. Simons and S. Snowden.
1806 Senior Post Holder
Reserved Item – Debate minutes Separately
1807 Date of Next meeting
Monday 19 May 2008