Data Sharing in a Complex Partnership: Lessons from the University of Hartford & University High School of Science and Engineering What this presentation isn’t: • Not a description of a sophisticated set of analyses. • Not a showcase for some great, new software. • Not a proud portrayal of best practices in anything. So What is it? A reflection of the trials and tribulations of delivering promised data to your partners. A Few Facts • The Woodrow Wilson National Fellowship Foundation has partnered with the University of Hartford and the Hartford Schools on the Creation of the University High School of Science and Engineering since its earliest planning stages. • Data on College Courses by UHSSE Students has Been Available Since 2004-2005. • Promised data for the SIS did not arrive until the summer of 2009 So what happened, or didn’t happen? • I’m not exactly sure and it’s too easy to attribute to personalities and indifference. • There were clearly some misperceptions on the part of key U of H personnel. • The biggest one: A lot of difficult data formatting required by university personnel. (This was not the case at all.) • All we had to do was deliver transcripts to Kristin Vogt, who would take care of the rest. Second Misperception • The University of Hartford needed an interpretation by its chief counsel regarding it’s liability. • The black hole of legal opinion (interpreting and reinterpreting the latest Dept. of Ed. statements.) • A long, slow march to a signed consent form by each student’s parent or guardian. The Provost to the Rescue “This doesn’t require a legal opinion. It’s a simple IRB issue.” Human Subjects Committee Requirements • Description of the study population and purpose. • Data collection and analysis procedure. • Procedures to ensure confidentiality. • Assessment of risk and benefits of research. Kristin and JFF to the Rescue • Already obtained a data sharing agreement with the Hartford Public Schools. • Delivered a sample IRB application tailored to the University of Hartford – University High School of Science and Engineering situation. • Provided an addendum explaining data uploading procedures and precautions for assuring confidentiality. Data Challenges: Round 2 • College Readiness Diagnostic pilot for Education Policy Improvement Center (EPIC). • Back to Human Subjects Committee at U of H and Hartford Schools. • The concerns raised by HSC are modest, primarily clarification of procedures and wording of the notification form. • Accepted a passive consent form. New Challenges • Personnel changes at the University High School. • Need to find the “Account Manager” to work with EPIC. • Need to develop other aspects of our grant response. • Working these issues out right now. Lessons • You’d better expect some frustrating problems cropping up. • But as they say, “This is not rocket science.” • There is a tremendous amount of support from Woodrow Wilson. • With persistence, problems can be resolved.
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