Sales Collateral Template in MS by alicejenny

VIEWS: 4 PAGES: 4

									      SETTING UP & USING AUDIO CONTROLS
      R e ad y -P r e sen t pr o v i d es s e ve r a l w a ys t o c o n ne ct t o t h e a udi o p o r t i o n o f a m ee t ing , i n cl u di ng:

            •       D ia l i n t o a p h o ne c o nfe r e n c e - t h is is t he t r a di t io n a l w a y o f co n ne c t in g t o t he co nf er en c e
                    call by calling the conference call number.
            •       H a ve t h e con f ere n c e c al l ser v i ce c al l yo u - if t he J o i n C o nfe r e n c e o p t io n i s en a b le d f o r yo ur
                    m e et i ng , you ca n c l i ck t h e J o i n co nf er en c e b ut t o n t o h av e t he c o nf ere n c e ser v i ce c al l you .
            •       C on n e ct to t h e I n ter n et a ud io bro ad c a s t o f a m e et i ng ( a vai l a b le o n l y on n am e d u s er an d
                    s e at li ce ns e agr e eme n ts ).


      Obtain Phone Conferencing Account Information
      T o u s e R ea dy- Pr es e nt au d io co ntr ol s , yo u ne ed th e a ud io con fer e n cin g a cco un t i n for ma t io n
      yo u r e ce i ved in t h e in tro d u ct ory e -m a i l m es s ag e in cl ud i ng t he a ccess ph on e n um ber a nd
      l e ad er an d pa rt i cipa nt co d es.


      Set up and test the default audio for scheduled meetings
      Yo u ca n con f igur e defau lt au dio se t t ing s th a t ar e us e d wh e n ev er you s ched u le a m e et i ng.


      T o s et u p t he d ef a ul t a ud i o f or s c hed u l e d me e t in g s

      1.    O n t he M y H om e p ag e, u nd er M ee t , cl i ck S che d u l e M e et in g .
      2.    C l i ck M e et in g O pt i on s.
      3.    O n t he M e et i ng O p t io ns p ag e , c li ck Audio.
      4.    I n t he T hi s m e et i ng u se s li st , cli ck L i v e M e e t i ng w i t h au d io co n f er e n ci n g.
      5.    I n t he C o n f e r en c i ng p r o v i d er l is t , d o o ne o f t h e f o l l o w ing:
            •       S e le c t In ter C al l if you ha v e a R e a d y- C a l l a c cou n t w it h C o nf er en c eC a l l. c o m . Yo u w i l l be a b l e
                    t o con tro l ph o ne co nf er en ci ng f e at ur es from the Live Meet ing console.
      6.    S e le ct t he ph o ne co nf er en ci ng o pti o ns you wan t to e n abl e .
      7.    En t er th e cor re ct to ll an d t o ll-fre e ph o ne n umbe rs for you r ph on e co nf er en ci ng acco u nt.
      8.    En t er th e pa rt i ci pa n t co d e a nd t he le a d er cod e a s sig n ed to you f or yo ur pho ne con fer e n cin g
            account.
      9.    Enter any additional dialing keys requir ed for automaticall y dialing yo ur confer en cing
            pro v id er. Th e s e k eys a ll o w yo u to in pu t t h e cha r act er str i ng n ee d ed to a l l ow R e ad y- Pr es en t to
            g et past audio pr om pt s and jo in t he call.

                                            AUDIO AND WEB CONFERENCING




Revised 3.27.2006
            •       Al l o w me e t in g par t i cipan t s t o us e the J o in C onf er e n ce o p ti o n. W i t h t hi s o pt i o n m e e t ing
                    participants can click Join Conferen ce in t he M ee t ing con s o l e t o h av e t he co nfe r e n c ing
                    s er v i ce ca l l t h e ir pho ne, ra t her t h an di a l in g in to t h e co nfe re n ce cal l.
            •       I n t er n e t A ud i o B r o a d c as t i ng, also known as VoIP (Voice over IP), is a one-way audi o
                    bro a dcas t fro m the pr esenter t o the att endee s o v er the Internet. Wit h t h is o ptio n, t h e
                    m e et i ng pre s en t er se es a S t art Bro a d cas t bu tt o n w h en th e Me et i ng co n so le s t art s u p. ( Th i s
                    f u nct io n is a l s o av a i la bl e as a me nu an d to ol ba r opt io n. ) Pr e se nt er s in th e m e et in g m us t
                    s t i l l jo i n t h e c o n f er e n ce c a l l.
            •       D is pl a y t h e T o l l -fr e e pho n e n um ber t o a nd / or t h e Di s pl a y T o l l pho n e n u m ber to m e et i ng
                    s o t he n um b e r s ar e d ispl a y e d in t he Au d io d i al o g bo x o r M ee t ing
      1 0 . C l i ck S a v e As D ef a u lt.

      1 1 . T o c lo se t he M ee t i ng O p t io n s p ag e , c l i ck OK    .

      T o t es t a ud io f or s c h edu l e d m ee t ing s

      1.    C l i ck J o i n M ee t i ng i n t h e e -m a il m es s ag e inv i t at io n
      2.    D o o ne o f th e fo l l ow ing:
            •       I f yo u se l e cte d I nt er C a l l ( Co nf er en ce C a ll . com opt i on ) fro m t h e A u d i o menu, click J o in
                    C o nf er en c e, e x p an d t he J o in C o nfe r en c e s e ct io n, a n d then en te r t he ph o ne n umbe r w here
                    y o u w a nt t o be ca l l ed. C li ck J oi n C o nf er en c e. Y o u w i l l r ec e i v e a c al l a n d w he n yo u a ns w er
                    t h e c a l l, f o l lo w t h e pr o m p t s t o be jo i ne d t o t he p ho ne c o n f ere n c e.
            •       I f yo u se l e cte d O th er a s your con f er en ci ng prov i d er, t es t th e a u di o by d i al i ng th e pho n e
                    co nf er en ci ng s erv i ce ma n u al l y u si ng your ph on e co nf eren ci ng a ccou n t in for mat i on.

      T o list en to an I n ternet Au dio Br o adcas t

      O n ce t h e Pre s en t er h as st ar te d t he I n t er n et Aud i o B r o ad c as t, b y cli ck in g o n t he S t ar t B r o ad ca s t
      b u t t o n in t he M ee t ing co n so le , at t en d e es c a n se l e c t L i s t en t o I nt er n et A u d i o B r o ad c a s t from
      t h e A u d i o m e nu. Th e m e et i ng aud i o wi l l s tart pla yi ng f ro m th e ir com put er s pea ke rs w it h in a
      f e w s e co n ds .



      Using the Audio Controls in your meeting
      J o in / H an g u p co n fer en ce ca l l

      When yo u first join your meeting, the A u d io an d R e co r d in g S e t u p dialog box appear s.

            •       Click on the “Join Conference bu tton. The C o n f er e n ce C al l R o l e di a lo g b o x a pp ea r s .
            •       S e le ct your ro l e i n th e co nf er en ce. C l i ck o n th e ra d io but t on n e xt t o L e a de r , and type your
                    Le ader/ Pi n co de in t h e t ext bo x pro v i de d.

                                           AUDIO AND WEB CONFERENCING




Revised 3.27.2006
            •       C l i ck on t h e “ Jo i n” bu t to n. T he “ Ca l l S ta tu s” di a l og bo x ap p e ar s, a nd y our p ho ne b eg i n s
                    r in gi ng.
            •       An s wer t he t ele pho ne. You ar e i nfor me d t ha t yo u ar e be in g ca ll e d to j oi n a
                    t e l e co nf eren c e, a n d you are i n str uc t e d t o pr e ss “ 1 ” t o jo i n.
            •       Pr e ss “1.” Yo u ar e in s tru ct ed t o st at e your n am e fo l lo wed by th e pou n d si gn.
            •       S t at e yo ur n a me fo l l ow e d b y t he p o un d or ha s h s ign . No t e th a t a ph o ne i c on ap p e ar s ne x t
                    t o y our n am e on t h e “ A t t en d ee s” p a n e.
            •       T h e “J o in Co nf er en ce” bu tt o n o n th e “ Au d io an d Re cor din g S e tu p” di a l og bo x i s no w a
                    “ Ha ng U p” b u tt o n.
            •       T o hang u p t he c o nf ere n c e c a l l, c li c k o n t he “ H a ng U p” bu t t o n o n t he “ A udio and
                    R e cor d ing Se t u p” di a log bo x ( or cli ck o n “ Au di o” o n th e m a in m en u, fo l lo we d by “ H ang Up
                    C on fe r e n ce Cal l” ). A d ia l og b o x a pp e ar s, a sk i ng, “ Ar e yo u s ur e yo u wan t to h a ng u p yo ur
                    p h o ne ?” C li c k o n t he “ Y e s” bu t t o n t o h a ng up.

      M ut e You r P h on e

            •       T o m ut e or u nm ut e your pho n e, cl ick on “ Au dio ” o n t he mai n me nu , fo l lo w ed by “M ut e m y
                    P ho n e” or “U nmu t e m y pho n e”
            •       O r , r ig ht - c li c k o n y o ur n a m e o n t he “ A t t e nd e es ” p an e, a nd se l e ct “ M u t e P ho n e.” O r
                    “U nmute my phone.”

      T o M ut e or U nm ut e S elect ed Pers on’ s P h one:

            •       S e le ct t he at t en d ee ’s na m e o n t he “a tt e nd e es” pa ne
            •       Cl i ck o n “ aud i o ” o n the ma in m enu
            •       C li ck on “Mu t e S e le ct ed P er so n’s ph o ne” or “U nmu t e S e le ct e d P ers on ’s P ho ne”

      T o M ut e or U nm ut e E ve r yo n e E x ce p t M e

            •       T o m ut e eve r yo ne e x c ep t yo urs e lf, c l i ck o n “ A ud i o ” o n t h e m a in m en u, f o l lo we d by “ M ut e
                    Ever yone except Me.”
            •       T o u nm ut e e v er yo n e, cl i ck o n “Aud i o” on t h e m a in m en u, fo l lo we d by “U nm ut e Ev er yon e.”


      Conference Call Controls
      To Enable Conference Call Controls

            •       C l i ck o n “ Au d io ” o n t he m a in m enu , f o ll o w e d b y “ E n a bl e C o n f e r e n ce C a l l C o nt r o l s . ”




                                             AUDIO AND WEB CONFERENCING




Revised 3.27.2006
      Access Join Conference Settings
      T o V ie w Y o u r J o i n C o nf er e n c e S e t t i n g s

            •       C l i ck on “ Au d io ” o n the m a in m enu , f o ll ow e d b y “ Jo in C on f ere n c e S et t i ngs.”
            •       T h e “ Au d io a n d Re cord in g S e tu p” di a l og bo x appe ar s.

      T o Alter You r Jo in C o nf er e nce S e ttings

            •       C l i ck on t h e do u b le ar r o ws t o th e r ig ht of t h e “ J o i n C on fe r e n c e” bu tt o n, m ak e th e
                    necessar y modifications.
            •       Cl i ck o n the “ O K” bu tto n .

      Note: By default, the “Audio and Recording Setup” dialog box appears when you join your
      meeting. If you do not want it to appear, de-selected the checkbox next to “Show this dialog
      when Live Meeting starts.”


      Call Someone
      T o C a l l S o m e o n e, E x e cu t e T h e se S t e p s.

      1. C l i ck on “ Au d io ” o n the m a in m enu .
      2. C l i ck o n “ C al l S o m eo ne.” T he “ C a l l S o m eo ne o n t h e P h o ne ” d ia l o g bo x a p p ea r s.
      3. Type the per son’s name a nd t e le pho n e num ber.
      4. C l i ck on t h e “ C a ll N ow” b ut to n.




      For mor e help or information about how to us e your Re ady-Pr es ent accou n t, vi si t
      www. confer encecall. com. Yo u w i l l f i n d e xt e nsi v e o n l i ne r e s o u r c es , as w e l l a s a s c h e du l e o f
      live tr aining classes. Of cour se, for special assi stance, call us at 888.426.5604.



                                           AUDIO AND WEB CONFERENCING




Revised 3.27.2006

								
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