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VILLAGE OF LIBERTYVILLE by K40hbo4

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									                            VILLAGE OF LIBERTYVILLE
                               BOARD OF TRUSTEES
                                  April 10, 2012

President Weppler called to order a meeting of the Board of Trustees at 8:00 p.m. in the
Village Hall, 118 West Cook. Those present were: President Terry Weppler, Trustees
Drew Cullum, Richard Moras, Jay Justice, and James Moran. Trustees Donna Johnson
and Todd Gaines were absent.

PROCLAMATION: Arbor Day
President Weppler proclaimed April 24, 2012 as Arbor Day in the Village of Libertyville.

OATH OF OFFICE: Police Officer
President Weppler issued the oath of office to Donald Scott Peeler who joined the
Libertyville Police Department. Duane Laska, Chairman of the Police and Fire
Commission, was present for the swearing in.

ITEMS NOT ON THE AGENDA
President Weppler asked if anyone had anything to bring before the Board that was not
already listed on the agenda. There were no items.

OMNIBUS VOTE AGENDA
President Weppler introduced the Omnibus Vote Agenda and asked if any member
wanted an item removed for separate discussion.
                            OMNIBUS VOTE AGENDA
   A. Minutes of the March 27, 2012 Meeting
   B. Bills for Approval
   C. Banner Request: Paint the Town Foundation
   D. Request Use of Village Property: Goose is Loose Fest
   E. Request Use of Village Property: Dog Days of Summer
   F. Request Use of Village Property: St. Joseph School
   G. Request Use of Village Property: Boy Scouts
   H. Request Use of Village Property: Adler School Family Association
   I. License Agreement – 531 E. Sunnyside

Trustee Cullum moved to adopt the items listed on the Omnibus Vote Agenda in a single
group pursuant to the omnibus vote procedures of the Libertyville Municipal Code.
Trustee Moras seconded. The Mayor asked for Board and public comment. The motion
carried on roll call vote as follows:
AYES: Trustees Cullum, Moras, Justice, and Moran
NAYS: None
ABSENT: Trustees Johnson and Gaines

APPROVE SERVICE AGREEMENT – ABN, Inc.
President Weppler explained that as part of the consolidated communications center
project, there is a need to provide a network connection between the Village and the
                                                  BOARD OF TRUSTEES/April 10, 2012
                                                                            Page 2

Vernon Hills/Countryside Consolidated Communications Center. This secure connection
will allow the two-way transmission of data and video between the two facilities and tie
the phone systems as well. Vernon Hills currently utilizes the services of Advance
Business Group (ABN) for all of their network needs. The Village uses ABN to
supplement and assist our MIS department. ABN will provide the connection through
their network hardware, creating a secure network without involving the public internet.
The agreement includes providing the installation and monthly service of a T-1 line
between the two facilities. The connection will be made in June 2012 at a cost not to
exceed $4,000, which was included in the 2012-13 budget. The Mayor asked for
questions.
Trustee Moras moved to approve the agreement with Advanced Business Group, Inc. for
network connectivity to Vernon Hills Communications Center. Trustee Moran seconded.
The Mayor asked for Board and public comment. The motion carried on roll call vote as
follows:
AYES: Trustees Cullum, Moras, Justice, and Moran
NAYS: None
ABSENT: Trustees Johnson and Gaines

PUBLIC HEARING: 2012-13 Village Budget
The Village Board previously scheduled a Public Hearing on the proposed 2012-13
Village budget for the April 10, 2012 meeting. A notice of the public hearing was
published in the March 29, 2012 edition of the Libertyville Review. A copy of the revised
budget, incorporating all the changes made as a result of discussions at the budget
workshop, has been available for public inspection at the Village Hall since March 29.
Staff will prepare an ordinance adopting the budget at the April 24, 2012 Village Board
meeting.
A spreadsheet, itemizing all individual line items that have changed since the budget
workshops was presented for Village Board review. Major changes were due to the
reduction of gas utility tax, reduction in insurance costs, reductions to electric and phone
costs due to recent contracts, and the changes necessary as a result of the Village Board
approval of contracting with Vernon Hills for dispatch services. The proposed 2012-13
budget is balanced with revenues of $46,039,290 and expenditures of $43,480,410.
The Mayor opened a public hearing at 8:10 p.m. to allow for discussion and questions.
With no public comments, he then closed the public hearing.

ORDINANCE 12-O-20: Amend Fee Schedule
President Weppler introduced an ordinance to amend the Municipal Code and update the
fee schedule contained therein. The majority of changes either reflect minor adjustments
in fees based on the current cost of providing services or, in some cases, changes
previously approved by the Village Board but not yet incorporated in the actual fee
schedule section of the code. Highlights of noteworthy changes include:
     Increase in various water and sewer rates (as reviewed and approved by the
        Water/Sewer Committee)
                                                BOARD OF TRUSTEES/April 10, 2012
                                                                          Page 3

       Increase in various plan review, inspection and permit fees
       Increase in the Employee Parking Permits from $10.00 to $20.00 per year (the
        Parking Commission recommended that the Newberry parking lot fee remain at
        $10.00 per year as incentive for more employer/employee use)
     Increase in the late fee for Police tickets based upon recommendations from
        Collection Agency used by the Village
The updated fee schedule would become effective May 1, 2012. Administrative Staff
recommended approval of the ordinance. The Mayor asked for questions and comments.
Trustee Cullum moved to approve the ordinance updating the fee schedule, and Trustee
Moras seconded. The Mayor asked for Board and public comment. The motion carried
on roll call vote as follows:
AYES: Trustees Cullum, Moras, Justice, and Moran
NAYS: None
ABSENT: Trustees Johnson and Gaines

PUBLIC HEARING: Electrical Aggregation
President Weppler explained that on March 20, 2012, Libertyville residents approved a
referendum that authorized the Village to implement an Electric Aggregation Program.
Following approval of the referendum, the Village must hold two public hearing and
develop a “Plan of Operation and Governance.” The plan is required and defines the
process that the Village must follow to implement the Electric Aggregation Program.
The draft plan has been available for public inspection, and an ordinance adopting the
plan will be prepared following the second public hearing scheduled for the April 24,
2012 Village Board meeting. A representative from the Northern Illinois Municipal
Electric Collaborative (NIMEC) was available to assist with the public hearing.
President Weppler opened the Public Hearing at 8:13 p.m.
The NIMEC representative explained guaranteed rates, length of contract, and protocol
for power outages. He also noted that if there were a problem with the chosen supplier,
by law, the power would be supplied by another source.
President Weppler closed the Public Hearing at 8:19.

PETITIONS AND COMMUNICATIONS
   WGN Radio will be broadcasting from the Libertyville Civic Center on Friday,
     April 13 from 9:00-12:00
   The Firefighters Pension Fund Board will meet at 8:30 a.m. on Monday, April 16
     at the North Fire Station
   The Appearance Review Commission will meet at 7:00 p.m. on Monday, April 16
     at the Village Hall
   The Parking Commission will meet at 10:00 a.m. on Tuesday, March 17 at the
     Village Hall
   The Finance Committee will meet at 6:00 p.m. on Tuesday, April 17 at the
     Village Hall
   The License and Permits Committee for Tuesday, April 17 has been cancelled
                                                 BOARD OF TRUSTEES/April 10, 2012
                                                                           Page 4

      The Fire and Police Committee will meet at 7:00 p.m. on Tuesday, April 17 at the
       Village Hall
      The Village Board will meet as a Committee of the Whole at 7:30 p.m. on
       Tuesday, April 17 to discuss a proposed development plan for the Trimm
       Property
      The Economic Development Committee will meet at 7:30 a.m. on Wednesday,
       April 18 at the Village Hall
      The Plan Commission/Zoning Board of Appeals will meet at 7:00 p.m. on
       Monday, April 23 at the Village Hall
      The Streets Committee will meet at 7:00 p.m. on Tuesday, April 24 at the Village
       Hall
      The Village Board will meet at 8:00 p.m. on Tuesday, April 24 at the Village Hall

     Parks and Recreation Committee Report – Aloha Falls Golf Agreement
    Chairman Cullum reported that the Parks and Recreation Committee had been
    meeting with Ryan Tracy of Aloha Falls regarding leasing the Family Entertainment
    Center for a miniature golf operation. Mr. Tracy requested a three-year lease at a rate
    of $42,000.00 for the first year, $48,000.00 for the second year, and $60,000.00 for
    the third year. Mr. Tracy addressed the Board explaining that the course would be
    Hawaiian themed, and he hoped to be up and running by June.
    Village Attorney David Pardys noted that a public hearing to approve the lease might
    be required. Administrator Kevin Bowens explained the need for authorization to
    sign a letter of intent to prepare the lease.
Trustee Cullum moved to authorize the letter of intent and preparation of the lease, and
Trustee Moras seconded. The Mayor asked for Board and public comment. The motion
carried on roll call vote as follows:
AYES: Trustees Cullum, Moras, Justice, and Moran
NAYS: None
ABSENT: Trustees Johnson and Gaines

EXECUTIVE SESSION - Litigation
With a need to meet in Executive Session for discussion of litigation, Trustee Moran
moved to go into Executive Session at 8:25 p.m. Trustee Justices seconded. The motion
carried on roll call vote as follows:
AYES: Trustees Cullum, Moras, Justice, and Moran
NAYS: None
ABSENT: Trustees Johnson and Gaines

ADJOURNMENT
The Board returned to the regular meeting at 8:45 p.m., and with no further business,
Trustee Cullum moved to adjourn, Trustee Moran seconded, and the motion carried on a
unanimous voice vote.
                          BOARD OF TRUSTEES/April 10, 2012
                                                    Page 5


Respectfully submitted,



Sally A. Kowal
Village Clerk

								
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