REGULAR MEETING OF MAYOR AND COUNCIL by HC120914045833

VIEWS: 4 PAGES: 4

									                  REGULAR MEETING OF MAYOR AND COUNCIL: November 8, 2011

The City Council of Union Point met in regular session on Tuesday, November 8, 2011, at 6:00
P.M., in the Four-Room School Building at 211 Veazey Street with Mayor Lanier Rhodes
presiding. The members present were Yvonne Heidbrider, William Mathews, Joel McRay,
Dennis Mitchell, Jill Rhodes, and Janie Watts.

Mayor Rhodes opened the meeting with a prayer.

Mayor Rhodes opened a public hearing for the purpose of receiving public input on the
preliminary tax millage rate for the 2011 ad valorem tax year. The tax millage rate was
advertised at 10.00 mills.

City Clerk and Treasurer Mr. Wayne Jackson conducted the hearing. Mayor Rhodes asked if
there were any comments from the floor. There were none. There was an opportunity for
further discussion among Council.

There being no further discussion Mr. Mathews made a motion to close the tax millage rate
hearing. The motion was seconded by Mr. Mitchell. The motion passed unanimously.

Council discussed the minutes of the September 29, 2011 Work Session notes and the October
11, 2011 regular council meeting. Mr. Mathews noted a correction to the first bullet point on the
work session notes. Mrs. Heidbrider made a motion to approve the minutes of the work session
notes as corrected and the regular session council meeting as presented. Seconded by Mr.
Mathews. The motion passed unanimously.

Attorney Joe Reitman discussed legal matters with Council.

 Mr. Reitman discussed with Council the ordinance regarding licenses, permits, and business
regulations for pawnshops and pawnbrokers. Mr. Mitchell made a motion to accept the second
reading of and to adopt the Pawnshops Ordinance. The motion was seconded by Mr. Mathews.
There was an opportunity for further discussion. The motion passed unanimously.

Mr. Reitman discussed with Council the 2011 tax millage rate. Mr. Mitchell Mitchell made a
motion to accept the second reading of and to adopt “An Ordinance of the Mayor and Council of
the City of Union Point approving the 2011 millage rate” at 10.00 mills. The motion was
seconded by Mr. Mathews. There was an opportunity for discussion. The motion passed
unanimously.

Council discussed the Internet Sweepstakes Café’s-Illegal Gambling.          Mr. Reitman is to
research the matter.

Mr. Reitman discussed with Council the Farmers Bank Corporate Authorization Resolution. Mr.
Mathews made a motion to approve the resolution. Seconded by Mrs. Watts. There was an
opportunity for further discussion. The motion passed unanimously.

Council discussed Engineering Management Inc.’s proposed Agreement for Engineering
Services in connection with the FY 2011 Community Development Block Grant for water


Page 1 of 4
improvements. Attorney Reitman recommended that Council request EMI to change the
verbiage of the agreement with regards to observation. Mr. Reitman suggested that
“observation” be changed to “inspection” and that “up to 90 hours of inspection” be changed to
“90 hours of inspection”. Mr. Mitchell made a motion to approve Engineering Management
Inc.’s proposed Agreement for Engineering Services in connection with the FY 2011 Community
Development Block Grant for water improvement project, subject to requesting the changes
discussed. Seconded by Mr. McRay. There was an opportunity for further discussion. The
motion passed unanimously.

Council discussed Charter Communications upcoming acquisition of the James Cable LLC,
d/b/a CommuniCom Services. CommuniCom has served as the Union Point community’s cable
system provider. Mr. Jackson is concerned if Charter Communications can opt out of the cable
franchise agreement that the City has with CommuniCom. Attorney Reitman is to research the
matter.

Mr. Jackson gave the Clerk’s Report.

Mr. Jackson informed Council that tax levy letters are to be mailed out on November 18, 2011.
The are approximately twenty-five properties that remain delinquent and all payments for the
taxes on these properties must be remitted in cash or certified funds. Council asked if the
properties could be sold for less than the amount of the City’s liens on each property. Attorney
Reitman will call Georgia Municipal Association on how to address the matter.

Mr. Jackson discussed with Council the City’s IT services. Mr. Jackson informed Council that
there has been a problem with response time when the City’s current IT services provider has
been called to resolve computer issues for the City. Mr. Jackson has talked with three different
providers concerning the maintenance of the City’s computers. Mr. Jackson provided rates for
each provider. Mr. McRay asked the Mr. Jackson also speak with Ralph Verdaz to see if he has
the potential to provide the City’s IT service needs.

Mr. Jackson discussed with Council the items that the City needs to dispose of. He informed
Council that the City will need to keep the motor from the 1999 Crown Victoria to put into the
2005 Crown Victoria for the police department. Mrs. Heidbrider made a motion to approve the
items as surplus property and Mr. Jackson is to keep a list of the items disposed of and the
disposal amounts. Seconded by Mr. Mitchell. There was an opportunity for further discussion.
The motion passed unanimously.

Mr. Jackson informed Council that the updated pages for their code books are in their mail
boxes at City Hall.

Mr. Jackson informed Council that the auditors are coming to City Hall on November 28, 2011 to
conduct the City’s annual audit for the 2011 fiscal year ended September 30, 2011.

Mr. Jackson discussed with Council an adjustment to the donated paving line item in the City’s
2011 budget. Mrs. Heidbrider made a motion to approve the adjustment. Seconded by Mrs.
Watts. The motion passed unanimously.

Mr. Jackson discussed with Council the shortfall in Insurance Premium Tax for the City’s 2011
fiscal year. Insurance Premium Tax revenue came in at approximately $14,000 less than the


Page 2 of 4
budgeted amount.

Mrs. Rhodes gave the Better Hometown Report. Mrs. Rhodes encouraged Council to read the
BHT report that has been provided in their packets. Mrs. Rhodes informed Council that the
Walk to School Day was a success and the Fire Fly Trail is a continuing project. Mrs. Rhodes
requested that Fluker Street from Lamb Avenue to Sibley Avenue be blocked off for the
Christmas Tree Lighting event to be held on Friday November 25, 2011. Council agreed.
Mayor Rhodes advised Mrs. Rhodes to speak with Police Chief Perkins about blocking of the
street.

Mrs. Heidbrider discussed with Council the reduction of the City’s annual contribution made to
Union Point Downtown Development Authority. Mrs. Rhodes informed Council that UPDDA
would be willing to cut their budget by $1,000, reducing the City’s contribution from $36,000 per
year to $35,000 per year. Mr. McRay expressed his opinion of how vital DDA and the Better
Hometown Program are to the City of Union Point. Mrs. Rhodes made a motion to amend the
City’s 2012 fiscal budget to reflect the reduction of the City’s annual contribution to Union Point
Development Authority from $36,000 to $35,000. Seconded by Mrs. Heidbrider. There was an
opportunity for further discussion. The motion passed unanimously.

Committee Reports were given.

Mr. Mitchell reported for the Personnel Committee. He informed Council that Lester Smith, one
of the City’s Maintenance Department employees, has terminated his employment with the City.
It was general consensus of Council to leave the position vacant for now and to revisit filling the
position in the spring of 2012.

Mr. Mathews reported for the Public Safety Department. He asked if the City would have the
authority to extend the contract between police officers that the City has paid to be trained from
2 years to 3 years. Mr. Reitman informed Council that there may be some legal restrictions
regarding the matter. Mr. Reitman is to research the matter.

Mrs. Heidbrider commended the City’s police department for their protection and patrol on
Halloween night.

There were no reports given for Administration and Finance, Cemetery, Equipment, Facilities,
Pension, Planning and Zoning, Transportation or Utilities Committees.

Council discussed other old business.

Mayor Rhodes informed Council that the City is still looking for places to put the City’s entrance
signs. Attorney Reitman will simplify the easement document for the signs.

Mayor Rhodes asked Council to consider revisiting the City’s ordinance on the prohibition of BB
or pellet guns within the City.

Mr. McRay asked if there is a reason why the City’s fountain runs sometimes and sometimes it
does not. Mayor Rhodes says that he thinks it is on a timer, but he can check with City
Superintendant David Stephens.



Page 3 of 4
Mayor Rhodes opened the floor for public comment on the agenda items. There were none.

There being no further business, Mrs. Heidbrider made a motion to close the November 8, 2011
regular session of Council. The motion was seconded by Mr. Mathews. The motion passed
unanimously. The meeting adjourned.

Mrs. Rhodes closed the meeting with a prayer.




Mayor                                           City Clerk ___________________________




Page 4 of 4

								
To top