SAMPLE COMMITMENT LETTER FOR CO-FUNDING by ywp5Yn

VIEWS: 275 PAGES: 10

									CRDF Global                                              GRDF
1530 Wilson Blvd. 3rd Floor                              7 Mindeli Str. 0186
Arlington, Virginia 22209                                Tbilisi, Georgia
Tel (703) 526-9720 · Fax (703) 526-9721                  Tel.: 232 01 68 Fax: 221 02 28
E-mail: Georgia@crdfglobal.org                           E-mail: info@grdf.ge



                            GEORGIA MINI-GRANT PROGRAM

The goal of this Mini-Grant Program is to provide small grants for Georgian scientists to take
advantage of short-term opportunities or to address immediate needs. Proposals must be
designed to advance the objectives of the Cooperative Biological Engagement Program (CBEP)
of the United States Defense Threat Reduction Agency (DTRA) and, for research-related
activities, must fall within the CBEP research priorities as described below. Preference will be
given to proposals that have a strong and direct benefit to early career scientists for projects or
activities to be completed within six months. These small grants will facilitate fast-moving
opportunities such as invited travel to international conferences, repair or maintenance of
research equipment, exploration of new research areas with a senior researcher, summer or
winter schools for young researchers, or manuscript development and publication. Approximately
10 grants up to $10,000 each are available for distribution in this competition. This program will
be implemented in partnership with the Georgian Research and Development Foundation
(GRDF).

A. Eligibility:

Georgian researchers actively participating in research in the biological sciences within Georgia
are eligible to apply to this program. The proposal must address how the award advances CBEP
objectives and/or research priorities as described below for the purposes of the Georgia Mini-
Grant Program. A researcher may submit only one proposal to the competition, and each
proposal must include the signatures of all the researchers listed in the proposal. The amount of
the award may be reduced from the requested amount at CRDF Global’s discretion.

CBEP Objectives for Georgia:

       Consolidate and secure especially dangerous pathogens (EDPs), and utilize BSL-2&3 lab
        capacity to achieve more advanced research objectives using state-of-the-art methods
        for identification & characterization of pathogens of interest;
       Implement research projects with Georgian and regional scientists that establish and
        update Georgian and regional infectious disease baselines, identify new pathogen strains
        for collaborative research and analysis, and foster long-term international partnerships
        and transparent scientific cooperation;
       Establish a sustainable nationwide human and animal infectious disease detection,
        diagnostic, reporting and surveillance system capable of complying with WHO and OIE
        regulations and guidelines;
       Assist the Government of Georgia in developing solutions to long-term sustainment of
        Threat Agent Detection and Response (TADR), Central Public Health Reference
        Laboratory (CPHRL), and research.

CBEP Research Priorities:

                                                        CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                    PAGE 1 OF 10
       US DHHS and USDA Select Agent pathogens or EDPs are the primary focus;
       Select Agent near-neighbor organisms may also be viable research candidates on a
        case-by-case basis;
       Pathogens of pandemic potential, emerging, and remerging infectious diseases, e.g.
        antibiotic resistant pathogens;
       Syndromes with associated select agent etiologies.

Examples of eligible project areas include but are not limited to the following:

       Modernizing and improving teaching labs;
       Allowing young researchers to explore new research areas under the guidance of a
        senior researcher;
       Supporting travel for researchers to participate in international conferences;
       Pursuing short-term junior scientist internships in a collaborating lab;
       Allowing junior scientists to participate in field work;
       Hosting visits of foreign lecturers to deliver seminars to students;
       Repair/maintenance of research equipment, e.g., service contracts;
       Manuscript development and publication; or
       Development of a database of interest to the larger research community.

B. Proposal Process:

Each proposal must designate a Primary Applicant who will be responsible for the conduct of the
proposed activity. Preference will be given to Primary Applicants who are early career
investigators seeking a Ph.D. degree or having received a Ph.D. degree no more than six
years before the proposal date.

Proposals must be submitted by email to Georgia@crdfglobal.org, no later than June 18, 2012,
5 p.m. (Washington Time). All proposal materials must be in English. Decisions will be
rendered approximately six to eight weeks after the deadline. Applicants are advised to plan
well in advance for grants concerning events that will occur on a fixed date.

To apply, please submit the following items in one file via email (Georgia@crdfglobal.org):

    1. Cover Letter: signed by the University/Institution Director and all applicants.

    2. Curriculum Vitae: for the applicant that includes the full name, date and place of birth,
       contact address, information on the applicant’s education, prior and current employment,
       honors received, and research interests.

    3. Proposal: A proposal of no more than one page (in English), which must include:
          a) A brief description of the anticipated outcomes, expected duration of the
              proposed project and how the project will benefit the applicant, early career
              scientists or students in Georgia, and DTRA’s program objectives as described
              above in the eligibility section.
          b) An explanation of all specific expenses to be covered by the requested funds.
          c) If a cost-share is included, a description of how those funds will be used. For in-
              kind cost-shares, include an explanation of how value is assigned to that
              contribution.

    4. Budget: Please use the attached budget form: applicants are encouraged to use the
       budget instructions included with the budget form in order to successfully complete it.
       While filling out the budget form, please include all estimated project expenses. Please
       note which expenses are being requested from CRDF Global and which expenses are
       being covered from another source of funding. Funding requested from CRDF Global
       may not exceed $10,000. Please observe the following guidelines:
                                                          CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                      PAGE 2 OF 10
        a) Institutional Support: Applicants may include in their budgets an allowance for
           institutional costs to their home university or institution of a maximum of 10% of
           the other grant costs.
        b) Travel: Travel funds may include domestic travel, as well as international travel
           to attend conferences, meet with collaborators, or conduct research. The
           purpose and cost of all travel should be justified in the Budget Narrative. The
           following cost guidelines should be used in preparing the budget:
               i.    International Transportation. Lowest-cost applicable round-trip fare
                     from Georgian city of origin.
              ii.    International Living Allowances. For research visits of two weeks or
                     less, living allowances cannot exceed U.S. government per-diem
                     guidelines. Applicants should refer to a website listing current U.S.
                     Government per-diem rates, such as
                     http://aoprals.state.gov/web920/per_diem.asp or
                     http://www.gsa.gov/portal/category/21287. For research visits of two
                     weeks or longer, per diem cannot exceed $2,000 per month or the
                     prorated equivalent. The maximum single stay abroad for any one
                     individual with CRDF Global support under this program is three months.
             iii.    Health Insurance. Health insurance is required for all travel, and should
                     be included as an expense item in the travel budget.

5. Budget Narrative: Explain each expense, including a justification for all equipment over
   $1,000, and a description of all travel expenses.

6. Invitations: If the proposed activity includes travel, include a copy of signed invitation
   letters from hosts for each proposed visit. For travel to a conference, please attach a
   signed, dated invitation from the conference organizer(s) on conference/organization
   letterhead. If the proposed activity includes travel for an invited guest such as a visiting
   lecturer to the home university or institute of the applicant, please include a letter from the
   invitee indicating his/her willingness and intent to make the visit.

7. Co-funding commitments: If additional funds are available for this activity, please
   attach a signed and dated letter of commitment from the co-funding party, stating the
   project title and the amount of funds available from that source for the project.




                                                      CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                  PAGE 3 OF 10
                     SAMPLE COMMITMENT LETTER FOR CO-FUNDING
[DATE]
John Hurley
Vice President
CRDF Global
                   rd
1530 Wilson Blvd. 3 Floor
Arlington, VA 22209

Dear Mr. Hurley:

This letter represents a commitment by [cost-sharing institution] to provide [$X] to [name of
applicant] for the project entitled [Proposal Title] submitted to the CRDF Global Georgia Mini-
Grant Program.

Sincerely,

__________________
[Title]

C. Proposal Review and Evaluation:

CRDF Global will screen all proposals for eligibility and completeness. Ineligible or incomplete
proposals will not be considered.

CRDF Global will evaluate all eligible and complete proposals according to the following
criteria:

 Mini-Grant projects must demonstrate relevance to DTRA program objectives and/or research
priorities;
 Preference will be given to projects that provide clear benefits for early career researchers
based in Georgia (see guidelines in section B above);
 Mini-Grants are intended to cover new expenses and opportunities.

Successful proposals in past Mini-Grant competitions administered by CRDF Global have
included the following elements:

 Clear, well-written proposal narratives that thoroughly describe the need for the proposed
    project as well as the anticipated outcomes;
 Budgets that are appropriate, adequately justified and calculated correctly;
 Original and creative ideas;
 Approaches that may yield long-term solutions to urgent problems;
 Participation of students and/or junior scientists (including financial support, travel opportunities
    or leadership roles in research projects);
 Elements of collaboration by early career investigators with multiple institutions; and
 Co-funding from another institution or source.

Proposals will be evaluated by CRDF Global program staff and appropriate DTRA or DTRA-
designated technical experts. Final funding decisions will be made by DTRA.

D. Other Guidelines and Instructions:

         i. Intellectual Property:
CRDF Global makes no claim to intellectual property rights under any award. The applicant
should be familiar with and abide by the laws regarding intellectual property in Georgia and by the
regulations regarding grants for research projects. Other conditions may be added to satisfy
DTRA requirements.

                                                           CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                       PAGE 4 OF 10
         ii. Confidentiality:
CRDF Global treats all proposals as confidential material and requires all reviewers to respect the
confidentiality of proposals. However, proposal authors are advised that successful proposals will
be treated as being in the public domain. Therefore, at the author’s discretion, if there is specific
information in the proposal that is business-confidential and not intended for public dissemination,
it should be clearly labeled as such at the top and bottom of the applicable page of the proposal.
Such passages will be withheld from public distribution if the proposal is successful. Proposals
that do not result in awards are not subject to public dissemination by CRDF Global.

        iii. Special Instructions for Proposals Involving Human Subjects Research:
CRDF Global complies with all U.S. laws and regulations pertaining to the treatment of human
and animal subjects in scientific research and development. CRDF Global’s policy on funding
proposals involving human subject research requires the applicant meet certain requirements:
please refer to the following website for more information: http://www.crdfglobal.org/grants-and-
grantees/terms-conditions/lists/grant-terms-conditions/117.0-human-research-subjects-
%28august-2005%29 Additional information may be requested to satisfy DTRA requirements.

        iv. Special Instructions for Proposals Involving Recombinant DNA molecules:
All research involving Recombinant DNA molecules must comply with the provisions of the U.S
National Institutes of Health Guidelines. Please refer to the following website for more
information:      http://www.crdfglobal.org/grants-and-grantees/terms-conditions/lists/grant-terms-
conditions/301.0-research-involving-recombinant-dna-molecules-%28august-2005%29
Additional information may be requested to satisfy DTRA requirements .

        v. Guidelines for Proposals Involving Research on Animals or Animal Biomaterials:
All proposals involving animal research must adhere to CRDF Global’s policy and guidelines on
funding support for such projects. If the proposal involves animals and animal biomaterials,
additional information may be requested to satisfy DTRA requirements.

E. Award Notification, Processing, and Reporting:

CRDF Global will inform all applicants by e-mail of the funding decision approximately six to eight
weeks after the proposal deadline. Activation of grants may take several additional weeks.

Please note that expenses may not be incurred on a project until the formal project
agreement has been executed between the grantee and CRDF Global, and the award has
been officially activated by CRDF Global. Expenses incurred before the activation of an
award will not be reimbursed unless specifically authorized.

Recipients of Mini-Grants are required to report on the progress of the Mini-Grant project in a
regular quarterly progress report.

F. Contact Information

For questions about the proposal submission process, or for further information about this
program, please contact the CRDF Global or GRDF offices below. Inquiries by E-mail are
strongly encouraged and will result in prompt response.

      CRDF Global contact person:                                  GRDF contact person:
      Robert Esler                                                 Nikoloz Burdiashvili
      Senior Program Manager                                       Project Manager
      resler@crdfglobal.org                                        niko@grdf.ge




                                                          CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                      PAGE 5 OF 10
                        CRDF GLOBAL MINI-GRANT PROPOSAL FORM

                                Proposals must be completed in English.
                Deadline for receipt of proposals is June 18, 2012, 5 p.m. (Washington Time)



                             CRDF GLOBAL MINI-GRANT PROGRAM


Director’s Name ___________________________________________________________

Name of Primary Applicant ______________________________________________________

Current Position/Title of the Applicant ____________________________________________

Date of Ph.D. Defense (or year expected, if degree not yet received)______________________

Telephone # _________________________________Fax _____________________________

E-Mail address ________________________________________________________________

Amount requested from CRDF Global:          $_________________

Title of project/activity: ___________________________________________________________

_____________________________________________________________________________

                                              SIGNATURES
By signing this proposal, I certify that all the information contained herein is accurate to the best
of my knowledge:

Director: ________________________________________________________________


Primary Applicant: ____________________________________________________________

Additional Researcher: _________________________________________________________

Additional Researcher: _________________________________________________________

Additional Researcher: _________________________________________________________

Additional Researcher: _________________________________________________________



Date:   ______________________________




                                                            CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                        PAGE 6 OF 10
              PROJECT ABSTRACT
Give a one-paragraph description of the project/activity




                                   CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                               PAGE 7 OF 10
Proposal Narrative
Describe in detail the proposed activity/project, its goals and anticipated outcomes; and its expected duration
(should not exceed six months). Explain the expected involvement of (or benefit to) students and/or junior
scientists. Do not exceed one page.




                                                               CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                           PAGE 8 OF 10
PROPOSED BUDGET

                                                            Amount         Co-
Materials and Services (please list)                        requested      funding        TOTAL
(Thoroughly describe and justify all items over $1,000      from           amount, if
in Budget Narrative)                                        CRDF           any
                                                            Global
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11. If more space is needed, please add rows
                        Materials and Services Total
Travel Expenses (please list)
(Thoroughly describe and justify all items over $1,000
in Budget Narrative)
1.
2.
3.
4.
5.
6. If more space is needed, please add rows
                                Travel Expenses Total
                                Institutional Support
            (Up to 10% of Materials and Services total)
                                  Total Project Costs




                                                          CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                      PAGE 9 OF 10
Budget Narrative
Explain expenses, including justification for all equipment over $1,000 and description of all travel
expenses. Do not exceed one page.




                                                          CRDF GLOBAL GEORGIA MINI-GRANT PROGRAM
                                                                                     PAGE 10 OF 10

								
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