A. Wetland Management Plan Presentations (WSB)
Mr. Schultz read his staff report which described why the City was
interested in developing a Wetland Management Plan and why the City
was looking at taking over the administration of wetlands from Benton
County. Mr. Schultz then introduced Jed Chesnut of WSB and Associates
who presented the Plan to the Commission.
Chair Heinen asked about the timeframe for adopting the plan.
Commissioner foster then asked why the City was interested in taking this
over at this time and does the City have anyone that has the expertise to
do this. Mr. Schultz said the City is trying to streamline the process. Much
of the work that has been completed by WSB is work that the developer
would normally have to do, so with the City already completing that
work, the developer would save both time and money. There would be a
permit cost that the developer would have to bear and the cost would
be greater then the permit fee would be at the county level, but
because of the work that has already been done, the developer would
save money and time with the new process. Commissioner Bard asked
what the role the Planning Commission would have with this Plan.
Mr. Schultz responded that this would be a land use tool for the City and
therefore it falls under the purview of the Planning Commission. Mr. Bard
asked if the Planning Commission would be making decisions on
mitigation. Mr. Schultz stated that there will be a technical evaluation
panel that will be making the more day to day decisions based on the
Plan, but if someone wants to appeal their decision that could end up in
front of the Planning Commission. Mr. Bard also asked who was on the
TEP. Mr. Schultz stated that TEP would be made up of the City, the Board
of Water and Soil Resources, and the Soil and Water Conservation District.
Sometimes other organizations would be invited to attend, but they
would not be voting members.
Commissioner Goetz made a motion to suspend parliamentary
procedure to allow public testimony. Mayor Campbell asked what would
happen to Storm Ponds as a part of this process. Mr. Chesnutt responded
that Stormwater Ponds are not regulated by this process.
Commissioner Goetz asked if a consultant would be representing the City
on the TEP, whose interests would they be representing. Mr. Schultz said
that whoever is in that seat, they would be representing the City.
Mr. Meemken made a motion to forward the wetland management plan
to the City Council for their approval. 2nd by Steve Heinen. Motion passed
five to one.
B. Retail and Demographic Data presentation
Mr. Schultz gave a brief presentation to the Commission on future trends
relating to retail and demographics
C. Administrative Discussion
Mr. Schultz said that he placed this on the agenda to discuss how we do
business and what could we do better or differently?
Steve Heinen said that they struggle understanding who is responsible for
what as a project goes through a process. Someone should be
responsible for each part of the process. Mr. Schultz said that the answer
to that was both yes and no. Applicants are responsible to do the things
that are on their applications and plans. Staff will following up with
approved plans to some extent, but not every step of the way. There
simply isn’t enough staff to watch all of these projects from start to finish.
We don’t have enough people that we can go out and watch each of
these sites. We aren’t actively going out looking for violations, but instead
we are reacting to them as they come up. Joe Foster said that he can
understand that, but as City inspectors are on site they should have an
understanding of what the ordinance requires so that we they see
something that doesn’t meet code, it gets caught. Mr. Foster made a
reference to instances where single family homes have been built without
meeting certain setbacks. But builders just come in after the fact and get
a variance. There were no repercussions.
Mr. Schultz stated that we have spent so much time working on the
downtown code that we all have a pretty good understanding of what
can be built there. But even so, I drove by the Independent Lifestyles
building several times before I noticed the problem. Mr. Heinen asked
what was happening with that now. Mr. Schultz stated that the applicant
has signed the resolution acknowledging that they must come back to
the city with an amended Site Plan and Building Plans.
Greg Goetz asked if the City has developed a process for situations like
the one that existed on the Donlar property with regards to developers
starting a project without all of the paperwork in order. Mr. Schultz stated
that they have a form that must be signed now before a developer can
start work on a property.
Mr. Goetz also asked about getting full size sets of plans. Mr. Schultz
stated that they discontinued large sets of plans many years ago due to
cost. Instead they require items digitally, so they can be reproduced for
the packets. Up until now, it has worked well. Joe Foster stated that they
need to put a lot of faith in what staff says. They need consistency.
After some discussion, the following committee openings were filled in the
Comp Plan Committee-Greg Goetz, Tim Meemken, and Bill Adams.
½ Sales Tax Alternate-Tim Meemken
Transportation Committee would be Joe Foster
The alternate on the Pre Plan Committee would be eliminated
Greg Goetz made the motion to approve the above additions. Steve
Heinen seconded. Motion passed unanimously.
After some discussion it was decided to continue to meet at 7:00pm.