PROBATIONARY/PERIOD OF ASSESSMENT FORM by p8afbaQP

VIEWS: 22 PAGES: 2

									                                                                                    HIRING AUTHORIZATION FORM
                                                                                   (FOR NON-ACADEMIC POSITIONS ONLY)


To initiate the hiring process for existing positions, as well as contract, temporary and new positions, Human Resources require
the Hiring Authorization Form. Position definitions and employment requisition details can be found on the reverse.

Print & route as follows: Dept Head/Director/Dean ► Financial Planning ► Human Resources
                            (Authorized by EMG Member)

Date Submitted:               DD/MM/YYYY                      Department:


Fill position by:              DD/MM/YYYY                     Position Number (required, existing positions):


Reason for Employment Requisition:
                            Temporary Contract
  New Position                                         Permanent Replacement          Temporary Replacement
                                                                                      (e.g. pregnancy leave)
                              Contract Renewal
                          Start Date:          DD/MM/YYYY                          Full Time                Sessional
If temporary, supply:
                          End Date:            DD/MM/YYYY                          Part Time
Job Details:

Incumbent Name:                                                   Title:


Anticipated Length of Vacancy:                                    Position Vacancy Date:             DD/MM/YYYY


Recommended by:
Dept Head/Director/Dean:        Print                                  Signature                           Date

Authorized by:
Appropriate EMG Member:         Print                                  Signature                           Date

Budget Review:
Mgr, Financial Planning         Print                                  Signature                           Date


Financial Planning Use Only: Budget Available:         Yes or     No                Amount Budgeted: $
Notes:


HR Use Only: Job Title:                                 Position #:                       Employee Class:

PCLS:                                                   Starting Salary:
                                                                                          NOC Codes:

                                             Please retain a copy for your records                                1
                       HIRING AUTHORIZATION FORM:
                Definitions of Positions for Employment Requisition

New Positions:
Addition to existing staff complement. Permanent funding has been approved (generally through the
annual budget process) for the creation of a new indefinite term position. All new NSGEU and
Administrative/Professional/Confidential (APC) positions must be provisionally rated through the
Job Evaluation Policies & Procedures:
http://www.smu.ca/administration/hr/documents/PoliciesProcedures.pdf

Permanent Replacement Positions:
Permanent funding exists and the vacancy occurs due to an employee leaving a permanently funded
position. A vacancy is an opportunity for reassessment of job responsibilities. Vacant NSGEU and
APC positions need to be reviewed in accordance with the Job Evaluation Policies & Procedures:
http://www.smu.ca/administration/hr/documents/PoliciesProcedures.pdf

Temporary Replacement Positions:
Permanent funding exists and position is filled on a temporary basis due to a temporary vacancy
(Examples: maternity/parental leave, LTD, sick leave, deferred leave, education leave, etc…). A
temporary replacement is hired for the duration of the permanent employee’s leave of absence and
generally has a pre-determined start and end date. As this is not a permanent vacancy, the position
description does not need to be reassessed.

Contract Positions:
      Temporary Contract – Positions funded through temporary funding or funded through
       grants or external funding. Contract has a start date and end date based on the approved
       funding. As this is not a permanent position, a job description does not need to be created
       and the Job Evaluation Processes & Procedures do not apply.

      Contact Renewal – Renewal of temporary contracts funded through temporary funding or
       funded through grants or external funding (Examples: Atlantic Centre, Business
       Development Centre, Gorsebrook Institute, Metropolis Centre).

Contract positions do not fall under the Job Evaluation Processes & Procedures. The terms of
reference, working conditions and responsibilities are determined by the hiring
manager/department.




                               Please retain a copy for your records                             2

								
To top