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Northern Ireland The ‘Back on Track’ project has been awarded development funding by the Big Lottery Fund under stage 1 of the ‘Impact of Alcohol’ Northern Ireland wide funding programme to deliver a range of counselling, advice, family and youth intervention services in the Belfast, South Eastern, Southern and Western Health & Social Care Trust areas. This project aims to improve the quality of life of families affected by alcohol misuse and is a joint partnership between Relate NI, Citizens Advice Northern Ireland and Extern. To support the project’s development and to prepare a business plan for submission under stage 2 of the Big Lottery funding application process, Relate who are the lead members of the project consortium and the employing body, now wish to recruit a Project Development Co-ordinator for a fixed period of six months. Project Development Co-ordinator (Fixed term contract for 6 months, full-time for 35 hours per week) Salary - £25,050 per annum (pro rata) Based at Relate’s Belfast headquarters, the Project Development Co-ordinator will facilitate the project’s development, growth and sustainability including the production of a business plan and the preparation of the stage 2 funding application on behalf of the consortium. The postholder will undertake consultation processes and develop partnerships with voluntary, community and statutory agencies working in the area of alcohol misuse and support the monitoring and evaluation processes to be used in the implementation of the project. Candidates must have at least two year's experience of project development and management in the community, voluntary, private or statutory sectors, and a track record of successful fundraising which includes the production of business/development plans. Experience of working with clients addressing the impact of alcohol misuse, strong project co-ordination & development skills, excellent communication and interpersonal skills, and a keen understanding of social inclusion issues are essential. A Secondment arrangement will be considered for this position. An application pack can be downloaded from our website www.relateni.org or by telephone 028 9026 0884 or by writing to: Relate, 3 Glengall Street, Belfast, BT12 5AB. (CVs will not be accepted). CLOSING DATE FOR APPLICATIONS – Monday 25 June 2012 at 5 pm Interviews are scheduled for Thursday 5 July 2012 Relate NI is committed to diversity and equality of opportunity and welcomes applications from all sections of the community building better relationships 3rd & 4th Floor Glengall Exchange Northern Ireland 3 Glengall Street Belfast BT12 5AB Northern Ireland June 2011 Phone: 028 9032 3454 Fax: 028 9031 5298 E-mail: firstname.lastname@example.org Dear Applicant RE: Post of Project Co-ordinator – Back on Track Thank you for your enquiry in connection with the above position. Enclosed in the job information pack is an application form, an equal opportunities monitoring form, a job description, a person specification, terms and conditions of service and a project briefing document. If any of these items are missing from your pack please contact us immediately. The closing date for receipt of applications is Monday 25 June 2012 at 5 pm. Applications received after this deadline will not be accepted. Please return your completed application form and monitoring information to Relate NI, 3 Glengall Street, Belfast BT12 5AB or if you prefer, please email your response to email@example.com Would you please note that we will only accept applications made on the enclosed application form and that CV's will not be considered. Please also note that shortlisting will be undertaken on the basis of the enclosed person specification. You should therefore address all the criteria listed in the person specification when completing the section "additional information" on the application form. The Personnel Specification sets out both the essential criteria and the desirable criteria. You should clearly demonstrate in your application form by reference to examples/evidence how you believe you meet each individual element of the essential criteria and desirable criteria as appropriate. I would like to take this opportunity to thank you for your interest in the work of the Back on Track Project and on behalf on the project consortium members, Relate NI, Citizens Advice and Extern, look forward to receiving your completed application form. With best wishes. Yours faithfully Dave Murphy Chief Executive Encs Relate Northern Ireland 3rd & 4th Floors, 3 Glengall Street, Belfast BT12 5AB APPLICATION FOR EMPLOYMENT PRIVATE & CONFIDENTIAL Reference No: Position applied for: Development Co-ordinator – Back on Track PERSONAL DETAILS Mr / Mrs / Miss / Ms First Names : Surname (Block Letters) : Please delete as appropriate Home Address : Telephone Number(s) : NI Vetting & Barring Reg: YES / NO National Ins. No.: Current Driving Licence : YES / NO Own a Motor Car: YES / NO Valid Full Driving Licence: YES / NO Currently Employed : YES / NO Notice Required : Have you ever been convicted of a criminal offence, other than a spent conviction under the Rehabilitation of Offenders Act 1974 ? YES / NO EDUCATION Dates Type of school attended, e.g. Grammar / Examinations taken, results obtained. From To Secondary (Do not name school attended) FURTHER EDUCATION Dates Name of College, Subjects studied Examinations taken, results obtained, From To University subjects passed, scholarships and prizes EMPLOYMENT HISTORY Please list all your work history since completing full-time education, beginning with your present or most recent position. Dates Name of employer, Position held and salary Reason for From To address, and nature of leaving business ADDITIONAL INFORMATION IN SUPPORT OF YOUR APPLICATION Please use this space to address the criteria contained in the person specification adding supplementary sheets as necessary: HEALTH QUESTIONNAIRE Do you have any health/medical/wellbeing issues that may impact on your ability to undertake this training programme? YES/ NO If you have answered yes, please describe: .......................................................................................................................... How many days absence have you had in the past two years? ………………….. Days ADDITIONAL INFORMATION IN SUPPORT OF YOUR APPLICATION Please use this space for details of any other information you consider relevant: Please give the dates, if applicable, of any holiday commitments: From: ……./……./……. To: ……./……./……. REFERENCES Please give the names of two referees, both of whom should be familiar with your work. Name : Name : Address : Address : Tel. No. : Tel. No. : Occupation : Occupation : A candidate found to have knowingly given false information or to have wilfully suppressed any material fact will be liable to disqualification, or, if appointed, to dismissal. Data Protection Act I understand that the data contained in this application form and the “sensitive personal data” on the attached monitoring form will be retained on file and may be processed by the Company for use in connection with this application for employment, or to comply with any requirement of statutory legislation in order for the Company to comply with its legal obligations, and I hereby agree to any such processing by the Company. The Company will ensure that I am safeguarded against the possible misuse of any personal information about me that is kept on file by strictly controlling access and use. Such access and use will be in compliance with the Data Protection legislation and will be on a “need to know” basis only. I declare that to the best of my knowledge and belief all the foregoing statements are true and complete. Signature of applicant : Date : CANVASSING WILL DISQUALIFY Relate NI is committed to diversity and equality of opportunity and welcomes applications from all sections of the community COMPLETED APPLICATION FORMS TO BE RETURNED TO: Relate NI 3 Glengall Street Belfast BT12 5AB Or by email to firstname.lastname@example.org by 5pm on Monday 25 June 2012 Northern Ireland JOB DESCRIPTION JOB TITLE: Project Development Co-ordinator PLACE OF WORK: 3 Glengall Street, Belfast ACCOUNTABILITY: Chief Executive Context of the Job To be responsible for the development, growth and sustainability of the ‘Back on Track’ project. Responsibilities: 1. PROJECT DEVELOPMENT & CO-ORDINATION 1.1 Arrange and service meetings of the Strategic Project Management Group. 1.2 Co-ordinate the project's development including the production of a business plan and the preparation of the stage 2 application on behalf of the consortium to the Big Lottery Fund. 1.3 Co-ordinate and manage the linkages between the project consortium members to support the achievement of the Project’s objectives. 1.4 Undertake market analysis including desk and field research on existing alcohol misuse service provision. 1.5 Undertakes consultation events with voluntary, community and statutory agencies working in the alcohol misuse field in each of the 4 designated Trusts areas i.e. (BHSCT, SEHSCT, WHSCT & SHSCT) 1.6 Undertake process mapping of client journey options & outcomes. 1.7 Develop formal partnership/referral protocol agreements with agencies in each of the Trust areas as a result of the consultation process. 1.8 Agree and implement appropriate measurement tool (s) for quantitative and qualitative evaluation purposes across the project consortium members. 1.9 Prepare a feasibility scoping paper on the use of various IT platforms, social networking and other ICT channels to market and facilitate access to the proposed services to be delivered by the Consortium. 2. GENERAL 2.1 Represent and promote the aims, values and principles of the Back on Track Project, and its participating organisations, with particular emphasis on equal opportunities and attend and participate at conferences and seminars as required. 2.2 Undertake such other duties and tasks as may be necessary to the effective co- ordination of the project. 2.3 Co-operate with other members of Relate NI staff and co-ordinate work programmes where appropriate. 2.4 Such other duties as the Chief Executive on behalf of Relate NI may from time to time determine and such other duties which are consistent with the grade of the post. TERMS AND CONDITIONS OF SERVICE Salary: £25,050 per annum (pro rata) Pension: There is a voluntary contributory pension scheme, into which both employer and employee pay 6% of salary. Hours of Working: 35 hours per week. On occasions the demands of the job may require work outside these hours. Arrangements to be agreed between manager and post-holder. These extra hours will be compensated by time off in lieu. Holiday Allowance: 25 days per year pro rata. 12 statutory days. The Relate NI holiday year runs from 1 April to 31 March. PERSON SPECIFICATION Back on Track Project Co-ordinator Essential Criteria: Experience 1. A minimum of at least two year's experience of project development and management in the community, voluntary, private or statutory sectors. 2. Successful track record of fundraising from statutory and voluntary agencies. 3. A minimum of one year’s experience of managing and operating within budgetary constraints. 4. Experience of working with clients addressing the impact of alcohol misuse. 5. Successful track record in developing and sustaining new projects including the preparation of business/development plans. 6. Experience and/or understanding of implementing good practice within a diversity/equal opportunities policy framework. Knowledge 7. Knowledge and understanding of the health and social care sector in Northern Ireland. 8. An understanding of the role of the voluntary and community sector in Northern Ireland and the environment in which they operate in. 9. Knowledge of social media channels to facilitate access to public services. 10. Knowledge of the issues around the impact of poverty and social exclusion in the community and the implications of government policy in Northern Ireland. Skills and Abilities 11. Ability to communicate effectively both orally and in writing for internal and external audiences. 12. Ability to manage information effectively by seeking, organising, evaluating and analysing information to facilitate decision making and problem solving, and to influence others. 13. Ability to prepare and deliver briefing/information events. 14. The ability to demonstrate a strong client and service delivery focus. 15. Ability to work effectively as part of a team. 16. Highly developed administrative and organisational skills and the ability to use computer software. e.g. Microsoft Word, Powerpoint and Excel. General – 17. Willingness to work unsociable hours at times and to attend evening and occasional weekend meetings. 18. Willingness to work on a Northern Ireland wide basis. 19. Access to a car and a valid driving licence by the job closing date or otherwise able to fulfil the mobility requirements of the post. Desirable Criteria: Experience 1. Third level education with a minimum of three years experience of project development and management in the community, voluntary, private or statutory sectors. 2. Experience of counselling/social/youth work/ advice and information work and/or rural development issues. 3. Experience of producing and publishing information/resources materials. Knowledge – 4. Knowledge of research methods including using a range of data collection methods. Skills and abilities 5. Interviewing and group work skills. Shortlisting: Applicants will be shortlisted using criteria numbers 1, 2, 4, 5, 6, 11, and 19. Interviews: Candidates will be assessed using all essential criteria. The panel may also utilise desirable criteria at both the shortlisting and interview stages. Ref No: DCO/June 12/ ‘building better relationships’ EQUAL OPPORTUNITIES MONITORING FORM CONFIDENTIAL MONITORING QUESTIONNAIRE GUIDANCE NOTES: Relate NI is fully committed to Equal Opportunities. We aim to provide equality of opportunity to all persons regardless of their religious belief; political opinion; sex; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled.. In this questionnaire we will ask you to provide us with some personal information about yourself. We are doing this to demonstrate our commitment to promoting equality of opportunity. The information that you provide us will assist us to measure the effectiveness of our equal opportunity policies. Your identity will be kept anonymous and your answers will be treated with the strictest confidence. The information provided will not be made available to those considering your application. COMMUNITY BACKGROUND Please indicate the community to which you belong by ticking the appropriate box below: I am a member of the Protestant community: I am a member of the Roman Catholic community: I am not a member of either the Protestant or the Roman Catholic communities: SEX Please indicate your sex by ticking the appropriate box below: Male Female AGE Please state your date of birth: Date of Birth _____________________________________________ ETHNIC INFORMATION: What is your ethnic group? Choose one option which best describes your ethnic group or background: White Chinese Irish Traveller Indian Pakistani Bangladeshi Black Caribbean Black African Black Other Mixed ethnic group (write in): _________________________ Any other ethnic group (write in): _________________________ SEXUAL ORIENTATION My sexual orientation is towards: Persons of a different sex to me: Persons of the same sex as me: Persons of both sexes: DISABILITY Under the Disability Discrimination Act 1995 a person is deemed to be a disabled person if he or she has a physical or mental impairment which has a substantial and long-term adverse effect on his or her ability to carry out normal day-to-day activities. Please note that it is the effect of the impairment without treatment which determines whether an individual meets this definition. Do you consider that you are a disabled person? Yes: No: If “yes”, please indicate the nature of your impairment below: ………………………………………………………………………................................. MARITAL STATUS/CIVIL PARTNERSHIP STATUS Are you married or in a civil partnership? Yes: No: DEPENDANTS/CARING RESPONSIBILITIES Do you have dependants, or caring responsibilities for family members or other persons? Yes: No: Are your dependants or the people your look after? (Please tick the appropriate box or boxes): A child or children: A disabled person or persons: An elderly person or persons: Other: If “Other”, please specify: ___________________________________ Please indicate by ticking the appropriate box(es) below how you became aware of this vacancy Belfast Telegraph Sund Relate NI Website NICVA/Community NI Website . Other (please specify) Thank You for Providing this Information Closing Date: 5pm on Monday 25 June 2012 Northern Ireland Back on Track – Background Information Context The Back on Track project has been awarded development funding by Big Lottery Fund under stage 1 of the ‘Impact of Alcohol’ Northern Ireland wide funding programme to deliver a range of counselling, advice, family and youth intervention services in the Belfast, South Eastern, Southern and Western Health & Social Care Trust areas. This project aims to improve the quality of life of families affected by alcohol misuse and is a joint partnership between Relate NI, Citizens Advice Northern Ireland and Extern. To support the project’s development and to prepare a business plan for submission by 13 January 2013 under stage 2 of the Big Lottery funding application process, Relate who are the lead members of the project consortium and the employing body, now wish to recruit a Project Development Co- ordinator for a fixed period of six months. Proposed Service Back on Track proposes to address the issue of inappropriate use/misuse of alcohol among families by working with parent (s), children, young people and the extended family. Relate’s systemic family counselling approach and Extern’s youth and family support services can work with all family members including extended family members. Back on Track will provide a range of complementary services aimed at improving the quality of life for our clients affected by alcohol misuse and facilitate access to social security benefits, debt advice and other practical assistance by referring them to local Citizens Advice Bureaux. The partnership between Relate, Extern and CAB will operate on a referral basis between the three consortium members and facilitate access to a range of youth and family support services and practical advice and assistance for clients experiencing financial hardship as a result of alcohol misuse. Back on Track will meet the needs of all those who have been affected by the misuse of alcohol by someone to whom they have a close relationship with. This may be a partner, a parent, a child or a sibling. The aim of the counselling and youth and family support services will be to repair and rebuild relationships at the individual, family and community level. This will be accomplished through offering services that will promote communication, understanding, respectful attitudes, solution oriented approaches to issues, the management of conflict and the building of resilience as a basis of going forward. Consortium Members Relate NI Relate Northern Ireland is a registered charity and a company limited by guarantee. The organisation was established in 1947 and in the last financial year 2011/12, counselling services were provided to over 3,000 people through 9 centres in Belfast, L’Derry, Portadown, Newry, Downpatrick, Coleraine, Cookstown, Ballymena and Irvinestown. Relate’s services are open to anyone seeking help to deal with relationship issues: - Married.Co-habiting, separating, divorced and LGBT couples - Family groups - Young People - Individuals - Victims/perpetrators with regard to domestic abuse - Couples preparing for a committed relationship Relate also provides a range of life skills training such as Developing Healthy Relationships, a pre-commitment programme and Surviving the Break Up. Relate’s counselling services support parents, carers and families where there may be a complexity of issues, including alcohol and drugs misuse, mental health problems, joblessness, domestic abuse and family relationship difficulties. They may also be affected by low self esteem and be poor decision makers due to complex multiple issues. Relate counselling and therapeutic services helps parent/carer(s) provide a safe, secure and supportive family environment for children where parenting skills are increased, parental conflict is decreased and family relationships are improved. Relate receives revenue funding from the Department of Health Social Services and Public Safety (DHSS&PS) and works in partnership with the Health and Social Care Board (HSCB), the 5 Health and Social Care Trusts, the Northern Ireland Prison Service (NIPS), the Probation Board for Northern Ireland (PBNI) and a range of statutory, voluntary and community organisations. Relate employs 35 counsellors, each trained in a range of theoretical models such as Psychodynamic, Systemic, Solution Focused and Cognitive Behavioural Therapy. All Relate’s counsellors are professional members/accredited by the British Association for Counselling and Psychotherapy (BACP)/Irish Association for Counselling and Psychotherapy (IACP) and supervised by accredited clinical supervisors. Relate’s counsellors receive monthly clinical supervision with appropriately qualified and experienced supervisors. All counsellors are also required to attend a bi-monthly Reflexive Supervision Group (RSG). The purpose of this group is to support counsellors by creating a relational/collaborative space for the client, counsellor and organisation. The RSG holds the client at the centre of any interaction that takes place, thus ensuring Relate delivers a safe and professional service for our clients. Relate also employs 22 other staff across Northern Ireland who provide management, finance, administrative and reception services for the organisation. Citizens Advice Citizens Advice is the largest advice charity in Northern Ireland, working against poverty and meeting the information and advice needs of some 92,000 people per year and dealing with over 320,000 issues across a wide range of advice categories. Advice is available to all communities from 31 main offices across Northern Ireland and from over 100 other outlets. We also represent the public at some 1800 social security appeal tribunals a year. Citizens Advice helps people resolve their debt, benefits, housing, legal, discrimination, employment, immigration, consumer and other problems and is available to everyone regardless of race, gender, sexuality, age, nationality, disability or religion. Citizens Advice is linked to Citizens Advice England and Wales and Citizens Advice Scotland thus making it the largest advice-giving network in the United Kingdom with over 60 years experience. Citizens Advice also works in partnership with the Citizens Information Board (formerly Comhairle) in the Republic of Ireland to provide cross-border advice and information and with them has developed the basis for an all-island advice service. Each Citizens Advice Bureau is a registered charity reliant on trained advisers (both paid and volunteer) and funded by money from local councils, the National Lottery, charitable trusts, companies, individuals and others to provide and maintain a vital service to local communities. CAB Aims To ensure that individuals do not suffer through: lack of knowledge of their rights and responsibilities; lack of knowledge of the services available to them; an inability to express their needs effectively; to exercise a responsible influence on the development of social services both locally and nationally. CAB Values The CAB Service: is committed to a socially just, tolerant and pluralist society; is opposed to all forms of discrimination; is an equal opportunities employer and welcomes the participation of ethnic and religious minorities at all levels of the organisation. There are a number of different ways that CAB advisers can help people to resolve a problem. Advisers do not tell clients what to do, but explain their options and the possible outcomes of different courses of action. Clients are encouraged to make their own decisions and act on their own behalf. We enable clients to manage their own problems by focusing on their needs as individuals. CAB advisers, all of whom are trained, can: interview clients face-to-face and by telephone to find out their problem(s); access our regularly updated electronic information database for up to the minute information; help clients to negotiate with companies or service providers such as creditors or to appeal against decisions, for example, social security benefit claims; write letters or phone companies and service providers on behalf of clients; help clients to prioritise their problems, for example, to sort out which debts are most important; help clients with form filling, for example, to claim social security benefits; represent clients in court and at tribunals; refer clients to CAB specialist caseworkers for complex problems or to other agencies when appropriate. Know Your Rights Our trained advisers provide specialist information and advice on 14 different areas of the law including consumer issues, employment legislation, social security benefits, money advice, health, housing rights and other legal matters. The Principles of CAB Advice Advice is provided from 30 main offices and from over 120 other outlets and is: free - no-one has to pay for any part of the service we provide; impartial - we don't judge our clients or make assumptions about them. Our service is open to everyone and we treat everyone equally; confidential - we won't pass on anything a client tells us or even the fact that they have visited us - without their permission; independent - we always act in the interests of our clients without influence from any outside bodies. Key Facts The work of Citizens Advice impacts on peoples' lives in many different ways - through advice giving, campaigns, free skills training for volunteers, empowering individuals, increasing incomes and more. The constantly updated electronic information system used by our advisers is unrivalled for its breadth, depth and quality. The advice we give is the first in the advice sector to be audited for quality. Citizens Advice is a respected source of influence on both local and national policy by using evidence of our clients' problems to campaign for improvements to policies and services. We rely on volunteers to help deliver the high quality and impartial advice for which we are renowned. There are over 460 volunteers in a number of roles; as trained advisers, management committee members and administrators. Many of our volunteers move on to paid employment or full time education. Extern Extern and Extern Ireland work in partnership across the island of Ireland to enable people who are vulnerable and marginalised within the community to change their lives. Both organisations have a successful track record in developing innovative, responsive services that meet the identified needs of children and young people, adults and families, helping them to remain within their communities. Extern believes that people have the potential to change and our services aim to build capability and capacity for them to do so. The organisation was created in 1978 in Northern Ireland and its initial work was with adults who had been released from prison. The organisation developed services that worked to tackle homelessness and the threat of homelessness with adults who were on the edge of, and within the criminal justice system. Our services for adults have since developed to include working to prevent homelessness, developing vocational skills for work, and providing support to those who have returned to the community after serving a prison sentence. Extern developed other community based programmes and therapeutic services within a residential setting, working with children and young people in the early 1980’s. Since then a range of programmes have been developed working with young people between the ages of 8 and 17, across Northern Ireland, with models of practice that focus on individual work, group work and work with their families or carers. During the 1980’s services were provided to young people from the North West region of the Republic of Ireland but it wasn’t until the late 1990’s the organisation was commissioned to provide some of its services across a wider geographical area. The demand for the specialist services that Extern provided for young people grew to the extent that Extern Ireland was incorporated in 2004. This part of the group has continued to grow and now provides services for young people in three of the four Health Service Executive (HSE) regions, and contributes around 40% of turnover. Extern delivers professional, high quality and valuable services through our experienced and skilled staff, and in partnership with other agencies. During our last corporate plan (2005-10) the organisational structure was reviewed and improvements in governance and infrastructure implemented to support our continuing service delivery and underpin our sustainability. Through our work we will continue to help build safer, stronger and more inclusive communities. Vision, Mission and Values Vision Realising potential by valuing and supporting people who have complex needs. Mission Extern is a charity working with partners, providing high quality, innovative and community based services for people who have complex needs. Values BEHAVING WITH INTEGRITY- our thinking and actions will be underpinned by honesty, trust, respect, accountability, transparency and professionalism. MAKING COMMITMENTS - we will do what we say we will do. RESPECTING DIVERSITY AND PROMOTING INCLUSION - regardless of individual differences perceived or otherwise. BUILDING RESILIENCY - we will enable people to recognise and develop their strengths. WORKING IN PARTNERSHIP - we will recognise that our contribution is strengthened when we develop positive working relationships with others. STRIVING FOR QUALITY - we will constantly monitor and share what we do to ensure continual improvement both internally and externally. CONTINUALLY LEARNING AND INNOVATING - we will reflect on our practice and that of others so that we continue to be flexible and creative in how we respond.
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