BSB 927 Co Employer Responsibilities by yT26M1


									                                                                                                BSB 927

In the Big Sky Bonanza (BSB) program, you and your Financial Manager (FM) are co-employers of your
workers. You each have specific roles and responsibilities outlined below.

Consumer Co-employer Responsibilities Include:

      selecting, hiring, training, scheduling, and dismissing workers;
      following provisions of the Fair Labor Standards Act, which establishes a minimum wage, overtime
       pay, record keeping, and child labor standards;
      setting an hourly wage for your workers;
      discussing pay raises with the FM before informing employees;
      tracking expenses against your individual budget to ensure you don’t overspend;
      monitoring monthly spending reports to see that all worker costs are properly deducted;
      notifying the FM when a worker begins or ends working for you;
      confirming workers’ compensation coverage;
      reporting any on-the-job injury immediately to the FM.
      Providing a safe and healthy work environment for your workers.

         As the co-employer of your workers, it is important to consult the FM when setting or
increasing a wage to understand the total associated costs for your workers and to ensure there is
enough money in your individual budget to cover the hours your employees work each month.

Paying overtime should be rare in the BSB program. Overtime charges change the costs on your
spending plan and must be communicated immediately to your Independent Advisor (IA) and FM. If
an employee works more than 40 hours in a workweek, at least one and one-half times the regular rate for
each hour over 40 is due to the employee.

Example: An employee earning $10.00 an hour works 44 hours in a workweek. The employee is entitled
to at least one and one-half times $10.00, or $15.00, for each hour worked over 40. Pay for the week would
be $400.00 for the first 40 hours, plus $60.00 for the four hours of overtime for a total of $460. You can see
how this would affect your budget immediately.

Things You Are Not Required to Provide:

                vacation, holiday, severance, or sick pay;
                meals or paid breaks, holidays off, or vacations;
                premium pay for nights, weekends, or holidays worked;
                a discharge notice, a reason for discharge, or immediate payment of final wages to
                 terminated employees.

August 1, 2008                           Senior & Long Term Care                           Page 1 of 2
                                                                                                 BSB 927

Financial Management Agency Co-employer Responsibilities

As co-employer, the FM agency you choose will be the employer of record for all of your workers. As the
employer of record, the FM will:

       provide technical assistance to you or your personal representative;
       verify worker citizenship/legal alien status;
       verify employment for your workers;
       do background checks on workers, if requested;
       pay the employer payroll taxes, including all state and federal taxes, Social Security, unemployment
        and workers’ compensation;
       withhold, file, and deposit federal and state employment taxes;
       provide Workers’ Compensation coverage;
       collect, verify, and process worker time sheets;
       Issue paychecks for your workers that are deducted from your budget;
       assist workers with filing claims for on-the-job injuries;
       provide information and guidance on handling Unemployment claims, etc.;
       file and send a copy of W-2 form to each employee by January 31st of the following year;
       generate standardized reports for the Department, you, or your personal representative.

The FM Agency May Also Require Your Employees to:

       complete an agency application;
       sign a drug-free workplace statement;
       sign a request for a direct deposit;
       sign a form stating they have read the agency’s personal assistant handbook or policy.


August 1, 2008                          Senior & Long Term Care                           Page 2 of 2

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