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									          Office of Equity & Compliance
          Post Office Box 751   503-725-5919 tel
          Portland, Oregon 97207-0751   503-725-4472 fax
          diversity@pdx.edu


                                                    MEMORANDUM

To:       Portland University Department Chairs

From: Jilma Meneses, Chief Diversity Officer
      Crystal Roberts, Equity & Compliance Consultant

Date: October 20, 2011

Re:       Syntrio, Online Employment Discrimination & Harassment Prevention Training

 WHO: We are excited to have the support of the President and his Executive Committee who
have approved online education for all employees (approx. 5,000 Faculty & Staff) and
potentially all students in the future.

WHAT: Syntrio is a web-based online Employment Discrimination, Harassment Prevention and
ADA Reasonable Accommodations Training for employees, managers, teachers and eventually
students. This online training is one of many components of a larger training plan for the
university.

Several online training systems were reviewed by a cross section of select students, faculty and
staff. After considering their input the online training module selected was a system called
Syntrio. The benefits of this particular module, relevant to you are:

         It can and will be tailored to PSU specifically – (i.e., PSU policies and procedures):
               o Syntrio is customizing a course specifically for PSU that will address Employment
                  Discrimination and Unlawful Harassment in one unique module.
         Total time for module is less than one hour
         Training allows for flexibility in terms of when the modules is completed, etc. (i.e. can be
          completed from home)
         Training module will be housed on PSU’s Learning Management System - Desire to
          Learn (D2L).
         Deans, Manager, and Supervisors will have the ability to receive reports regarding
          completion of the training of their direct reports (with the caveat that supervisor is listed
          in Banner)

One aspect of the course teaches managers and supervisors to make employment decisions
that adhere to anti-discrimination laws, promote respect, improve morale, and, in turn, prevent
claims of discrimination and employer liability. (See http://learning.syntrio.com)

Another aspect of the course teaches faculty and staff managers and supervisors about the
human characteristics that are protected by anti-discrimination laws and the type of conduct
related to the “protected classes” that can lead to a claim of unlawful harassment. It offers
strategies for preventing unlawful harassment and teaches faculty and staff managers how to
respond appropriately when they learn of it. It also discusses the risk of liability to both the
institution and a manager if he or she fails to stop harassment or personally engages in
harassing behavior. (See http://learning.syntrio.com)

HOW: We will roll-out the training in stages starting with the following:

   1.   OIT (subset)
   2.   HR/UCOMM
   3.   OIT (all)
   4.   CUPA/SSW/School of Ed.
   5.   All remaining employees
   6.   New Employees via the on-boarding process

Announcements will be made in/at the following formats:
   1. A & A Deans Meetings
   2. Admin Briefing
   3. Chairs-
   4. Faculty Senate-
   5. CAD-
   6. HRASCLS-
   7. FADAM AVPs-
   8. Currently
   9. Campus-wide Email

WHEN: Late Fall 2011/Early Winter 2012

WHY: Title VII of the Civil Rights Act of 1964 and other federal and state equal employment
opportunity (EEO) laws protect employees and job applicants from discrimination based on their
race, color, religion, national origin, sex, disability, and other protected grounds. To avoid
liability proactive institutions offer training. Online training is one of the most effective and
efficient ways to administer consistent and thorough training to all employees.



                                       ***************************
As campus leaders, we will need your help to make sure your respective units take the course
(including progressive discipline, if necessary). With your support we can make sure that PSU is
known as a respectful and inclusive institution that values the contributions of a diverse
workforce.

Thank you for your time. Questions?

								
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