General Information

							                                      General Information

Travel Expense Reimbursement Review:             Employees/Traveler will be reimbursed for
allowable travel expenses incurred by completing the Travel Voucher-General Expense form
(DA-121). The employee is responsible for detailing the travel and expenses and attaching all
receipts and supporting documentation required (Please Note: Original receipts are required).

Supporting documentation should include but are not limited to receipts for:
    Parking fees
    Turnpike/Tolls paid
    Registration fees
    Hotel/Lodging (receipts must show a zero balance)
    Other travel expense incurred

MEAL RECEIPTS ARE NOT REQUIRED. Meals are reimbursed at the rates set by the State of
Kansas, based on quarters.
Quarter Day Determination:
     Qtr I     12:01 A.M. - 6:00 A.M.
     Qtr II      6:01 A.M. - 12:00 Noon
     Qtr III 12:01 P.M. - 6:00 P.M.
     Qtr IV 6:01 P.M. - 12:00 Midnight
No meal allowance is allowed for the quarter in which the employee returns to the official station
or domicile. For current rates please go to web site: http://da.state.ks.us/ar/employee/travel/
Scroll to: Employee Travel Expense Reimbursement Summary (travel trifold).

On funding section indicate appropriate department/account number(s) to be charged.

Signatures & Approvals:
     If reimbursement request is for Out-of-State travel only the signature of the traveler is
        required.
     Original signatures are required- NO STAMPS.
     Research Office approval must be obtained prior to processing (Grant Accounts).
     If traveler is the budget officer for funding department/account please obtain signature of
        Supervisor.

Vouchers requiring correction or additional information will be returned to the
Employee/Traveler which will result in the reimbursement being delayed. Thus,
Employee/Traveler should exercise care in accurately preparing and processing this document.

The fully completed form and supporting documentation should be submitted to the
Controller’s Office–Travel Section in Jardine Hall Room 201 or mailed to Campus Box 38. If
you have questions please call 978-3070.