Supervisor Checklist for Temporary Employees
Purpose: This checklist will assist you in effectively bringing a temporary employee on-board to the
University. Please note that all listed activities may not be applicable.
Instructions: Review the relevant items, complete and check-off activities. Keep for your records.
Call or email to remind temporary employee to bring two forms of ID on the first day and to
bring their license plate number.
Set up computer account and e-mail account,
Prepare workstation with necessary supplies
Arrange for office equipment (phone, printer, etc.),
Inform the staff of the new team member; explain the role, and how it will support existing team
Appoint an experienced, star employee to act as a Mentor and discuss the purpose of the role
First Day Arrival
Welcome the temporary employee
Bring employee over to HR (King – RM 222) to complete required paperwork
Walk temporary employee to the ID Office to ensure photo ID is obtained (if required)
Introduce to team members (Mentor and management team).
Inform of the free campus shuttle service
Clarify unofficial office do’s and don’ts
Explain importance of ID badge.
Communicate the work schedule
Explain the employee’s rate of pay, pay dates and how paid
Show online Student\Faculty\ Staff Directory.
Give tour of building (work facilities/ restrooms, break room, copier, HR).
Share any other necessary and advantageous information.
Explain operation of office equipment:
Phone -voicemail and standard message, and provide phone directory.
Computer: user name and password, email account and internet usage.
Other equipment: copier, fax
Explain communication channels (bulletin boards, websites, Campus News and department
Discuss appropriate office dress, work clothes/uniform, etc.
Discuss job responsibilities and communicate performance expectation
Explain office policies and office security.
Discuss computer policy and computer security
Provide office manuals and other reference information
Discuss workplace safety and inform of emergency exits
Direct the temporary employee to the HR New Employee Website at
http://hr.uncc.edu/training/neo/ and point out the following sections:
o Dining on Campus
o Disability Services
o ITS Help (Help Center @ 7-3100
o News (Campus News and Upcoming News)
o On Campus Numbers
o Policies: Smoking policy and Campus Smoking Locations
49er ID card, Atkins Library, Mail Services, Parking Services , Campus Map, Safe-Ride,