Newsletter SEPT08 by G26JqXFe

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									      Our                            FOCUS

      Common
                                                                                           Volume 200 8-2009
                                                                                                  Number 1

        K entucky A ssociation               of    E ducational O ffice P rofessionals
                               President’s Message
INSIDE THIS ISSUE
                                                                                     Mimi Pike, 2008-09 President
2       What is KAEOP?                                     Welcome to KAEOP 2008-09! Those who attended the Spring
                                                  meeting this year in Elizabethtown, heard the words below during the
2       Our Purpose                               installation ceremony, but I’d like to share them with all of our state
                                                  members and honorary members in our newsletter. I’ve chosen for the
3       Executive Board                           theme this year “Catch the Waves – Ride the Tides” not only for the
        Members                                   beach images (which I love), but as a goal or incentive for me and
                                                  hopefully for all of us in the future of KAEOP.
4       Calendar of Events

4       Attention              Have you ever just sat down on a beach and watched the waves? Especially early in the
                               morning? It’s so peaceful and exciting at the same time. For me the waves are a renewal of
        Members!!!             spirit, they’re faithful because they continue and never stop, they are a wonder and a miracle
                               all rolled in one, and they are so much fun – even when they slap you upside the head! You
4       Editor’s Notes         can body surf or ride the waves on a boogie board and as they toss you around, the waves to
                               me are just absolutely refreshing. They make me smile and laugh sometimes coming up
5-7     2008 Fall Conference   with a mouthful of ocean water!
        Agenda
                               Well, that’s the way local, state, southeast area, and national AEOP have been for me over
8       Conference Notes
                               the past years. Just when I’m being tossed around in a sea of paperwork or overwhelmed by
11      2008 Fall Conference   demands of the job, then attending workshops at a State, Southeast Area or National
        Registration Form      meeting renews my spirit, fills me with the ability to return to the job with new skills and a
                               head and mouth full of new ideas. The support of other members who need that same “lift,”
12      Membership             keeps me faithful to the job and to office professionalism. I know you all know what I
        Application Forms      mean because you feel it too. We share with each other what we’ve learned and what
                               works, and we can always catch a helpful hint or even just a sympathetic ear from each
14      Awards and             other; thus, the first part of the theme “Catch the Waves.” Don’t be afraid to jump into the
        Scholarships           waves with both feet and enjoy what we will learn and where that wave will take us.
15/16 Bylaws/Standing Rules    For the past couple of years, we’ve experienced a decline in our state and local
        Changes                memberships and a decline in the number of members attending the state meetings. I think
17      “What is PSP and How
                               we’ve all heard the comparisons that a lot of associations across the country are
                               experiencing similar situations and the same type of statistics. But let’s not be discouraged.
        Do I Get It?”
                               Instead let’s “Ride the Tides” – which is the second part of the theme. As a group we need
18/19 News from NAEOP          to ride it out all the way to the shore, because another wave is coming in a minute and it
                               could be even stronger and taller. And then we’ll encourage others to catch that wave and
                               ride it with us.

    President’s Theme:         Hopefully, these visual images of waves and tides will reinforce what we all already know.
                               We are office professionals. We believe in our service to students and schools. We want to
     “Catch the Waves –        learn and improve ourselves. And we want to recognize and encourage other office
       Ride the Tides”         professionals to reach out for that wave and ride it for all it’s worth!

                               I wish you a great school year in 2008-09, and hope to see you all at the state meetings this
                               year. Go ahead! Jump in with both feet and “Catch the Waves – Ride the Tides.”
  Page 2
   Page                                                                            Our Common Focus




                              What is KAEOP?
                                      KAEOP is a state professional organization of approximately
                              197 members who are employed in the local school districts in
                              classified positions such as administrative assistants, secretaries,
                              bookkeepers, clerks, receptionists, instructional assistants, etc. It is
                              the only educational office personnel organization endorsed
                              by the Kentucky Association of School Administrators and
         KAEOP –              the Kentucky School Boards Association. KAEOP members are
  What’s in if for me?        dedicated to their profession and committed to the schools and
∙Professional Growth          communities in whom they serve. We would like for you to be a
∙Networking                   part of this unique, respected, committed, performance-based,
                              responsible, enthusiastic, capable, organized association. Then, you
∙Newsletter
                              too, can reap the many benefits of attending the KAEOP
∙Sharing of Common            conferences.
 Goals
∙Affiliation
∙Scholarships
                              Code of Ethics
∙Other Activities and                I have made an occupational choice in which my personal
 Awards                       career goals blend with my desire to be of service to my community
                              at-large and to children in particular through the efficient
                              performance of my assigned educational office responsibility.
                                     I will serve the community and the children with
                              enthusiasm, loyalty and confidentiality. I will work with whomever
                              the community and the board of education have chosen to provide
                              the administrative leadership of the schools.
                                     I will continually evaluate my performance and engage in
                              appropriate improvement activities throughout my career to further
                              extend my competency and thus expand my capacity for effective
                              service.
                                     I will work with fellow members of KAEOP to extend the
                              benefits of this organization to other educational office personnel
                              throughout the Commonwealth.



                                               Our Purpose:
           The purpose of the Association shall be to enhance efforts to improve the quality of
         educational programs and services, to improve communications between school office
         personnel, administrators, teachers, pupils and parents, to provide opportunities of its
       members to acquire skill and knowledge and skills relevant to their assigned responsibilities
       and important to career advancements, to provide a communication linkage with colleagues
        and administrators, to gather and disseminate information important to the members, the
        profession, and education, to represent the interest of educational officer personnel at the
          state and national levels, and to heighten the professional image of educational office
                                                 personnel.
  Page 3                                                                                  Our Common Focus



Executive Board 2008-2009
President                               Louise H Nelson Award                     Program
Mimi Pike                               Diane Layman                              Donna McClure
801 S. Logsdon Parkway
Radcliff, KY 40160                      Audit                                     Affiliations/Ways-N-Means
(270) 351-3167 (W)                      Keana Hyde                                Betty Brefeld
Mimi.Pike@hardin.kyschools.us           Keana.Hyde@trigg.kyschools.us
                                                                                  KSBA
President – Elect                       Website/Publicity/Historian/Awards        Carole Bowen
Joni Ruffing                            Angie Troutman
8000 Alexandria Pike                    Angie.Troutman@bullitt.kyschools.us       PSP
Alexandria, KY 41001                                                              Pat Stelmach
(859) 635-6077 (W)                      Bylaws/Parliamentarian
Joni.Ruffing@campbell.kyschools.us      Penny Clark                               Scholarship
                                        Pclark01@fuse.net                         Patricia Walsh
Vice President
Donna McClure                           Inspiration
                                                                                  AFFILIATE
405 Tunnel Hill Church Road
Elizabethtown, KY 42701
                                        Diane Layman/Kay McConnell
                                                                                  PRESIDENTS
Donna.McClure@hardin.kyschools.us       KDE/Legislative
                                        Becky Jenkins                             HCAEOP
Secretary                               Becky.Jenkins@education.ky.gov            Patricia Walsh
Sharla Daugherty                                                                  Patricia.Walsh@kctcs.edu
1040 Hwy 44 East
Shepherdsville, KY 40165                NAEOP Representative
                                        Linda Tribble                             NKAEOP
(502) 543-2271 (W)
Sharla.Daugherty@bullitt.kyschools.us   Linda.Tribble@trigg.kyschools.us          Betty Brefeld
                                                                                  Betty.Brefeld@covington.kyschools.us
Treasurer                               Membership
Betty Brefeld                           Joni Ruffing                              TRIGG Tabs
25th & Madison Avenue                                                             Keana Hyde
Covington, KY 41014                     Institute/Southeast Area PD Day           Keana.Hyde@triggs.kyschools.us
 (859) 292-3965 (W)                     Committee
Betty.Brefeld@covington.kyschools.us    Joni Ruffing/Penny Clark/Betty Brefeld/   Wheeler’s Wheels
                                        Cindy McQuillan/Carole Bowen/             Pat Stelmach
                                        Donna McClure/ Mimi Pike                  Patricia.Stelmach@owensboro.kyschools.us
Past President
Diane Layman
1040 Hwy 44 East                        Newsletter/Publicity
Shepherdsville, KY 40165                Sharla Daugherty
(502) 543-2271 (W)
Diane.Layman@bullitt.kyschools.us       Nominations
                                        Carole Bowen/Pat Stelmach

        This has been a wonderful year both personally and professionally. I have had so many exciting
experiences at the local, state and national levels and have met so many new people, renewed old friendships
and made new friendships that will last a lifetime. I wish to thank the members of my 2007-2008 Executive
Board who have made my job easier and for whom I have great respect and appreciate your professionalism.
You have provided guidance for our members and I know that our Association is much stronger as a result of
your leadership. I also want to thank the members of KAEOP for your continued support and your focus on
expanding your professional growth by being a member of KAEOP.
        Thank you for making this year as your president a very special one for me. My wish for you in the
future is to be happy in whatever you are doing and to continue to … “Expand Your Horizons!”

                                              Sincerely,


                                              Diane Layman, CEOE, 2007-2008 President
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  Page




Calendar of Events
                                    .
 September 15, 2008                 .      Deadline for PSP Applications
 October 1-3, 2008                  .      KAEOP Fall Conference, Shaker Village of Pleasant Hill,
                                    .
                                    .
                                           Harrodsburg, KY
 January 15, 2009                   .      Deadline for PSP Applications
 April 1-3, 2009                    .      KAEOP Spring Conference, Covington, KY
 April 3-5, 2009                    .      SEA PD Seminar, Covington, KY
                                    .
 July 20-24, 2009                   .      NAEOP Annual Conference and Institute, Minnesota
 September 15, 2009                 .      Deadline for PSP Applications
 September 30-October 2, 2009       .      KAEOP Fall Conference, Lake Barkley (tentative site)
 January 15, 2010                   .      Deadline for PSP Applications
                                    .
 April, 2010                               KAEOP Spring Conference, TBA
 July 5-10, 2010                           NAEOP Annual Conference and Institute, Missouri




ATTENTION MEMBERS
▪ Please bring a                .
                                .
                                        KAEOP Congratulations….        .
                                                                       .
  holiday item for the          .                                      .
  Auction.                      .                                      .
                                .                                      .
▪ Please bring items for        .                                      .
  the “University” KY           .
                                        Penny Clark for winning the
                                                                       .
                                                                           Thanks to all who
                                .                                      .
  Basket - 1 for the            .        2008 “Support Personnel       .   submitted information, you
  SEA Conference and            .         Advancing Excellence in      .   make Our Common Focus
  1 for the National
                                .         Education Award”. This       .   a success! Please
                                .                                      .
                                          award was given by the           continue to submit articles,
  Conference                    .                                      .
                                .         Kentucky Association of      .   pictures, comments and
▪ Bring money for the           .          School Administrators       .   suggestions.
  50/50.                        .                 (KASA).              .
                                .                                      .
                                .                                      .   Sharla Daugherty, Editor
                                .                                      .
   KAEOP Shirts                 .
                                .
                                                                       .
                                                                       .
 available for sale


  DON’T FORGET TO
   SEND IN YOUR
 MEMBERSHIP DUES!!
Page 5                                                    Our Common Focus
                                                            Our Common Focus


         Kentucky Association of Educational Office Professionals

                          2008 FALL CONFERENCE

                            OCTOBER 1-3, 2008




                      SHAKER VILLAGE OF PLEASANT HILL
                           3501 LEXINGTON ROAD
                       HARRODSBURG, KENTUCKY 40330
                        (WWW.SHAKERVILLAGEKY.ORG)


                  ALL TIMES ARE EDT (EASTERN DAYLIGHT TIME)


                                                         Our Common Focus
Page 6                                                                             Our Common Focus
 Page


                        KENTUCKY ASSOCIATION OF EDUCATIONAL OFFICE PROFESSIONALS
                                          2008 FALL CONFERENCE
                                            OCTOBER 1-3, 2008
                         SHAKER VILLAGE OF PLEASANT HILL; HARRODSBURG, KY 40330
                              (ALL TIMES ARE EASTERN DAYLIGHT TIME – EDT)
    __________________________________________________________________________

     WEDNESDAY, OCTOBER 1

     7:00 PM                  EXECUTIVE BOARD MEETING – WEST LOT HOUSE, ROOM A


     THURSDAY, OCTOBER 2

     8:00 – 8:30 AM           REGISTRATION – WEST LOT HOUSE

     8:30 – 9:30 AM           OPENING / BUSINESS SESSION – MIMI PIKE, CEOE, PRESIDING 2008-09 KAEOP
     PRESIDENT

                              INSPIRATION……….……………………………………..DIANE LAYMAN, CEOE
                              PLEDGE OF ALLEGIANCE/NATIONAL ANTHEM…...........KAEOP MEMBERS
                              WELCOME AND GREETINGS…….MIMI PIKE, CEOE, 2008-09 KAEOP PRESIDENT
                              ………………………………......ANN VORIS, SHAKER VILLAGE PLEASANT HILL
                              ……………………………..LINDA TRIBBLE, CEOE, 2008-09 NAEOP PRESIDENT

     9:30 – 9:45 AM           BREAK

     9:45 – 11:45 AM          FIRST GENERAL SESSION – “PROFESSIONALISM: IT’S MORE THAN A WORD”
                              PRESENTER: JANEY THORNTON, PHD, SNS
                              CHILD NUTRITION DIRECTOR, HARDIN COUNTY SCHOOLS

                              PROFESSIONALISM IS MORE THAN JUST A WORD—IT’S WHO WE ARE; HOW WE
                              THINK; AND HOW WE ACT. HOW DOES ONE BECOME A PROFESSIONAL? COME AND
                              HEAR ABOUT THE REAL PROFESSIONAL AND LEAVE RECOGNIZING THAT FROM GED
                              TO PHD, WE ALL CAN BE PROFESSIONALS!

     11:45 – 12:45 AM         LUNCH

     12:45 – 2:45 PM          SECOND GENERAL SESSION – “A BETTER LIFE, A BETTER YOU”
                              PRESENTER: DICK THORNTON, PUBLIC RELATIONS DIRECTOR, HARDIN COUNTY SCHOOLS

                              DO YOU WANT A BETTER YOU, A BETTER MARRIAGE, A BETTER LIFE, BETTER
                              RELATIONSHIPS, A MORE SUCCESSFUL CAREER? SURE YOU DO! THIS WORKSHOP
                              WILL HELP YOU DEVELOP A METHOD TO SEE SUCCESS IN ALL ASPECTS OF YOUR
                              LIFE. YOU WILL BE TOLD HOW TO HARNESS YOUR SUBCONSCIOUS, ACTIVATE
                              YOUR RETICULAR ACTIVATING SYSTEM (MORE ON THAT LATER) AND MAKE
                              CHANGES ON THE INSIDE THAT WILL SEE BENEFITS ON THE OUTSIDE. THIS
                              WORKSHOP CAN HELP ANY ASPECT OF YOUR LIFE ... WEIGHT CHANGE, ATTITUDE
                              READJUSTMENT AND VIRTUALLY ANY AREA OF YOUR LIFE CAN BE ENHANCED.
                              (AND NO, JOEL OSTEEN IS NOT MY BROTHER!)

     2:45 – 3:00 PM           BREAK
Page 7                                                                       Our Common Focus



   THURSDAY, OCTOBER 2 (CONT)

   3:00 – 5:00 PM        BREAKOUT SESSIONS – (PRE-REGISTRATION REQUIRED.)

                                     SHAKER VILLAGE WALKING TOUR, OR
                                     LOOMING WORKSHOP

   6:00 PM               DINNER AND HOLIDAY AUCTION


   FRIDAY, OCTOBER 3

   8:00 – 8:30 AM        REGISTRATION

   8:30 – 10:00 AM       WORKSHOPS: (CHOOSE 1)
                         A. INFINITE CAMPUS, ROUNDTABLE DISCUSSION BY GARNETTA BARNETTE, KDE,
                            DONALD AVILES, KDE, BECKY JENKINS, KDE

                         B. LEADERSHIP/TEAMWORK WORKSHOP BY LOIS GRAY,

   10:00 – 10:30 AM      BREAK / CHECK-OUT

   10:30 – 12:00 PM      WORKSHOPS: (CHOOSE 1)
                         A. INFINITE CAMPUS, ROUNDTABLE DISCUSSION BY GARNETTA BARNETTE, KDE,
                         DONALD AVILES, KDE, &BECKY JENKINS, KDE

                         B.   LEADERSHIP/TEAMWORK CONT. WORKSHOP BY LOIS GRAY,


   12:00 – 1:30 PM       AWARDS LUNCHEON

   1:30 – 2:00 PM        DOOR PRIZES / CLOSING
 Page 8                                                                                Our Common Focus
Page




                                 \CONFERENCE NOTES


       Lunches and Dinner (included in the registration fee)

       Thursday’s Breakout Session-
                - Walking Tour ($11.00 person) – Walking tours wind through this
                   premier living history site, where costumed interpreters chronicle Shaker
                   life. Within the restored community, skilled artisans work at 19th century
                   trades and historic farming and musical performances bring the past to
                   life.
                - Looming Workshop ($5.00 person) – Led by Debbie Webb – She will
                   take us from the unwashed fiber through weaving with it (like the old
                   cooking shows where “poof”, the potatoes are cooked in less than five
                   seconds) ie. “show” dirty wool, “show” clean wool, hand cards, carder,
                   carded wool, drop spindling and wheel spinning, plying and yarn ready for
                   weaving.

       Thursday Night’s Holiday Auction – At the Fall Conference we are planning a “Holidays
       Auction” as a ways-and-means project. Each attendee is asked to bring a Halloween,
       Thanksgiving, or Christmas item to be auctioned off to the highest bidder. Maybe you know
       someone who makes craft items? Or a business owner who would donate an item you could
       bring? And then, of course, be prepared for the “bidding frenzy” as the auction begins!

       WE NEED DONATONS FOR KY STATE BASKETS - Each year at the Southeast Area PD
       Seminar and at the NAEOP Annual Conference, a raffle is held for state baskets. We’ve chosen
       as this year’s theme for the Southeast Area Basket – “University Kentucky.” We’re issuing a call
       to all members to bring an item from your favorite university – UK, UL, WKU, EKU, NKU, Murray,
       ECTC, Asbury – to the fall and spring conferences to fill our “university” basket to raffle off!
       Thanks in advance for your help.

       Door Prizes for Friday’s Luncheon – All executive board members are asked to bring
       two door prizes and each affiliate president should bring or send a door prize.

       Conference Assignments:
             Registration -                    Betty Brefeld and Northern Kentucky
             Folders -                         Joni Ruffing and Heartland
             Name Tags -                       Patricia Walsh and Northern Kentucky
             Evaluations -                     Angie Troutman and Heartland
             Certificates/Programs -           Donna McClure and Hardin County

       Friday Infinite Campus, Roundtable Discussion -
       IF YOU HAVE ANY QUESTIONS YOU MIGHT HAVE TO FORWARD
       TO THE PRESENTERS OF THE WORKSHOP. YOU CAN FORWARD
       YOU QUESTIONS TO donna.mcclure@hardin.kyschools.us.
Page 9                                                                    Our Common Focus




                                              DIRECTIONS



     SHAKER VILLAGE OF PLEASANT HILL, 3501 LEXINGTON ROAD, HARRODSVILLE, KY
     40330 AND IS LOCATED IN THE HEART OF THE BLUEGRASS REGION NEAR HARRODSBURG,
     KENTUCKY, LESS THAN 30 MILES FROM LEXINGTON.

     FROM LEXINGTON - FOLLOW HARRODSBURG ROAD, US 68 WEST APPROXIMATELY 25 MILES.
     THE ENTRANCE TO SHAKER VILLAGE IS ON THE RIGHT.

     FROM CINCINNATI - FOLLOW I-75 SOUTH TO LEXINGTON. TAKE EXIT #115, NEWTOWN PIKE.
     TURN RIGHT ONTO NEWTOWN PIKE. FOLLOW NEWTOWN PIKE 1 ½ MILES TO NEW CIRCLE
     ROAD, KY 4. TAKE EXIT #2, HARRODSBURG ROAD. TURN RIGHT ONTO HARRODSBURG ROAD,
     US 68 WEST AND FOLLOW APPROXIMATELY 25 MILES. THE ENTRANCE TO SHAKER VILLAGE IS
     ON THE RIGHT.

     FROM LOUISVILLE - FOLLOW I-64 EAST TO EXIT #48, LAWRENCEBURG-GRAEFENBURG. TURN
     RIGHT ONTO KY 151 SOUTH. TURN RIGHT ONTO US 127 SOUTH AND CONTINUE TO
     HARRODSBURG (ABOUT 30 MINUTES). AT FIRST STOPLIGHT, TURN LEFT ONTO US 127 SOUTH BY-
     PASS. TURN LEFT AT STOP LIGHT ONTO US 68 EAST AND FOLLOW APPROXIMATELY 7 MILES. THE
     ENTRANCE TO SHAKER VILLAGE IS ON THE LEFT.

     FROM BEREA - FOLLOW KY 21 NORTH TO JUNCTION OF KY 21 AND KY 52 AT PAINT LICK.
     TURN LEFT ONTO KY 52 TO DANVILLE. IN DANVILLE, TAKE KY 33 NORTH AND CONTINUE
     ABOUT 13 MILES TO SHAKER VILLAGE.

     FROM BARDSTOWN - FOLLOW BLUEGRASS PARKWAY EAST TO HARRODSBURG EXIT. TAKE US
     127 SOUTH TO HARRODSBURG (15 MILES). AT FIRST STOPLIGHT, TURN LEFT ONTO US 127
     SOUTH BY-PASS. FOLLOW BY-PASS TO US 68; TURN LEFT AND FOLLOW US 68 EAST ABOUT 7
     MILES TO SHAKER VILLAGE, ON LEFT.

     FROM KNOXVILLE - FOLLOW I-75 NORTH TO MT. VERNON. TAKE EXIT #59 TO US 150 WEST
     AND CONTINUE TO US 127 NORTH (DANVILLE BY-PASS). FOLLOW US 127 NORTH TO
     HARRODSBURG. AT FIRST STOPLIGHT, TURN RIGHT ONTO US 127 NORTH BY-PASS. FOLLOW BY-
     PASS TO US 68 EAST ABOUT 7 MILES TO SHAKER VILLAGE, ON LEFT.

     FROM NASHVILLE - FOLLOW I-65 NORTH TO ELIZABETHTOWN, KENTUCKY. TAKE BLUEGRASS
     PARKWAY EAST TO HARRODSBURG EXIT. TAKE US 127 SOUTH TO HARRODSBURG (15 MILES).
     AT FIRST STOPLIGHT, TURN LEFT ONTO US 127 SOUTH BY-PASS. FOLLOW BY-PASS TO US 68;
     TURN LEFT AND FOLLOW US 68 EAST ABOUT 7 MILES TO SHAKER VILLAGE, ON LEFT.

     FROM ASHLAND - FOLLOW I-64 WEST TO I-75 SOUTH AT LEXINGTON. TAKE EXIT #110 AND FOLLOW
     US 60 WEST TO NEW CIRCLE ROAD (KY 4). FOLLOW NEW CIRCLE ROAD SOUTH TO EXIT #2
     (HARRODSBURG ROAD, US 68 WEST). TAKE EXIT RAMP TO RIGHT, THEN TURN LEFT ONTO US 68
     WEST AND CONTINUE ABOUT 25 MILES TO SHAKER VILLAGE, ON RIGHT (ABOUT 40 MINUTES).
Page 10                                                                                  Our Common Focus
Page




                                                          MEAL FUNCTIONS

          Breakfast
          Thurs. & Friday – ON YOUR OWN
                        (Suggested that you bring your own or choose to eat in the dining room, but
                        reservations must be made).

          Lunch
          Thursday – Box Lunches – Chicken Salad Plate
                       Pleasant Hill Chicken Salad, Fresh Fruit, & Crisp Veggies w/Ranch Dip

          Friday – Plate Dinner
                        Pleasant Hill Fried Chicken
                        Mixed Salad
                        2 Vegetables
                        Chess Pie

          Dinner
          Thursday – Awards Luncheon – Plate Dinner
                       Sliced Pork in Apple Cider Sauce
                       Mixed Greens Salad
                       Red-Skinned Potatoes
                       Green Beans
                       Honey-Glazed Baby Carrots
                       Shaker Lemon Pie
                       Choice of Beverage




                                                            RESERVATIONS


          GUEST ROOMS:              1-800-734-5611 X1548 (REFERENCE KAEOP)
                                    $80.00 / DBL (+ 10.25% ROOM TAX)
                                    CHECK-IN TIME: 3:00 PM
                                    CHECK-OUT TIME: 11:00 AM
                                    NOTE: GUEST ROOMS ARE APPROXIMATELY 1 MILE FROM MEETING AREA.

          Forms of Payment Accepted: VISA, MasterCard, Personal Check, Traveler’s Checks, Cash

          Guarantee: A credit card guarantee is required to hold your room.

                             If your reservation is cancelled less than 48 hours prior to arrival, a
          Cancellation Policy:
          $50.00 cancellation fee will be charged to your credit card. If your reservation is canceled
          after 3:00 p.m. (Eastern Time) on day of arrival, the first night room rate and tax will be
          charged to your credit card. Deadline for your room reservation at the lodge is
          SEPTEMBER 20, 2008.
    Page 11                                                                                                  Our Common Focus


                                                   REGISTRATION FORM

              KAEOP ANNUAL FALL CONFERENCE – Shaker Villiage of Pleasant Hill, Harrodsburg, KY
                                        October 1-3, 2008

          Name ________________________________________ School/District____________________________

          District or School Address _______________________________________________________________

          City, State, Zip__________________________________________________________________________

          Home Address_________________________________________________________________________

          City, State, Zip__________________________________________________________________________

          Home Phone __________________________ Office Phone ____________________________________

          Email ________________________________________(hm) ________________________________(wk)


          REGISTRATION FEES (includes Thursday’s lunch, dinner, and Friday’s lunch). Please circle the
          conference fees that apply to you and then enter the cost on the lines to the right.
                                                                                                Participant Totals
                                     Full Conference             One Day             One Day
                                     (Thurs & Friday)            (Thurs)             (Friday)      ___________

          KAEOP Member                 $95.00                        $75.00               $35.00                     ___________

          Non-Member (includes         $115.00                       $95.00               $55.00                     ___________
           $10 membership)

          Retired Member               $85.00                        $65.00              $30.00                   Break Out Session

                                                                                                                     ___________
          Thursday Breakout session              Walking Tour                  Looming Workshop
          (circle one)                                                                                                Guest Totals
                                                 $11.00                        $5.00
                                                                                                                     ___________
          OTHER (Please circle any meals below that might apply):

                   Guest Lunch on Thursday                 $15.00                                                  Conference Total

                   Guest Dinner on Thursday                $30.00                                                    ___________

                   Guest Lunch on Friday                   $30.00


          Please consider this registration form as your official invoice. Make a copy for your school bookkeeper or district
          office. Purchase orders are accepted, but please process your purchase order in advance and bring payment to the on-
          site registration desk. Checks are made payable to KAEOP. Send registration and payment to:
          Betty Brefeld, KAEOP Treasurer, 4190 Arbor Court, Independence, KY 41051. Work # (859) 292-3965;
          Fax # (859) 392-1132; E-mail: betty.brefeld@covington.kyschools.us.

          Cancellations must be made 4 days prior to the conference to allow accurate planning for meal functions with the hotel.
          Requests for cancellations less than 4 days prior to the conference must be in writing (e-mail, fax, or U.S. mail), and
          will be considered on a case-by-case basis by the KAEOP Executive Board.

HOTEL RESERVATION DEADLINE                                                                              REGISTRATION DEADLINE DATE:
DATE:   SEPTEMBER 20th                                                                                  SEPTEMBER 20th
Page 12
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                 Kentucky Association of Educational Office Professionals Membership Application
                              Annual Dues: $10.00               Retiree Dues: $5.00
                                       ____ New     ___Renewal (check one)

          Select your appropriate work setting:
          ___Elementary ___Middle School           ___State Department    ___Adminstration       Other (specify):

          ___Secondary      ___Higher Education    ___Vocational           ___Retired            _____________

          Name _________________________ Mailing Address ________________________________________
          City __________________________ State ____________________________ Zip __________________
          Home Phone ___________________ Office Phone ___________________________________________
          Email ________________________________________ School District __________________________

          Local Associtation ______________________________________________________________________

                                    Make check payable to KAEOP and mail to:
                      KAEOP Treasurer, Betty Brefeld, 4190 Arbor Court, Independence, KY 41051




                            MEMBERSHIP: Which are you?                 KAEOP or NAEOP?
                                            JOIN NOW!!!


                          National Association of Office Professionals Membership Application
                      P.O. Box 12619, Wichita, KS 67277-2619 * 316-942-4822 * FAX 316-942-7100
                                            ___New ___ Renewal (check one)

            ___ Active Membership*………….$45               ___ Instructional Member……..$80
            ___ Retired Membership…………..$25              ___ Corporate Membership.…..$55
            ___Associated Membership……….$45
            ___ NES Annual Subscription…….$25            ___NES Annual Retired Subscription…….$15

            □ New Membership         □ Renewal Membership        Membership Number: _____________________

            Job description: (check one)
            □ Elementary       □ Middle School/Junior High     □ Secondary/High School     □ Higher Education
            □ State Department □ Administration     □ Career & Technical Education       □ Retired □ Other

            Name ____________________________ Address ___________________________________________
            City _____________________________ State ________________________ Zip __________________
            Home Phone ______________________ Office Phone __________________Fax: __________________
            Email ____________________________ School District ______________________________________

                Please Note: Dues are not deductable as a charitable contribution for income tax purposes.

            Method of Payment: ___ Check enclosed            ___ VISA ___ MasterCard

            Card Number______________________________ Expiration Date _________________________

            Signature _________________________________________________________________________
Page 13                                                                                   Our Common Focus




                  WHAT ARE YOUR THOUGHTS ABOUT FUTURE KAEOP MEETING DATES?

          The Executive Board is made up of 16 KAEOP members from Western, Central, and Northern
          Kentucky, and we represent elementary school, middle school, high school, central office, state
          department, university membership, and retirees in the Commonwealth of Kentucky. So, the
          make-up of the board is representative of our association.

          At our KAEOP Executive Board meeting in August, your executive board members discussed the
          idea of setting calendar dates for our fall conferences and spring annual meetings. Many states
          and associations are moving toward establishing “set” dates for the state meetings. That way the
          membership knows exactly what week and what month to set aside on yearly calendars to hold
          for the State association meetings. Also, it will be a great advantage for the incoming vice-
          president in planning future meetings. It becomes very difficult to set dates for conferences when
          trying to plan around sports, spring break, fall break, state testing, office meetings, other
          organizational meetings, etc. We believe that a “set date” will increase our effectiveness, as well
          as enhance our publicity for recruiting and retaining members.

          The Board is suggesting to the membership that we set aside the last week (Thursday and
                                    st
          Friday) of March and the 1 week of October (Thursday and Friday) of each year as your KAEOP
          Spring Annual Meeting and Fall Conference. Let us know what you think about this idea. Send
          your reply or any comments to Donna McClure at donna.mcclure@hardin.kyschools.us.




                        ?? NAEOP NATIONAL CONFERENCE IN SOUTHEAST AREA ??

          At the Southeast Area Breakfast in July 08 in Colorado, the suggestion was made that the states
          in the Southeast Area work together and host a National conference somewhere in the Southeast
          area of the United States. Ideas included Rogers, Arkansas, Nashville TN, or a location near a
          major airport.

          Are KAEOP members interested in making this commitment? The soonest the conference would
          take place would be 2012 or 2013 and would involve several planning meetings over 3-5 years
          with members from KY, TN, GA, FL, MS, LA, and Arkansas. Also, it would be a 7-10 day
          commitment to work at the conference, or a portion of the conference. If we’re interested we
          should submit our request quickly to say we’ll host the “PSP Banquet.” “Installation Banquet,” or
          “First Timers Reception,” and we would most likely be responsible for the Hospitality Room one
          day at the conference. Please let us know what you think and if you’d be willing to make a
          commitment to help with a National Conference. Submit your thoughts and volunteer ideas to
          Mimi Pike at mimi.pike@hardin.kyschools.us.
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Awards and Scholarships

          Each year KAEOP will forward a nominee to NAEOP for consideration of a national scholarship
          award in the following areas:
                       Student Scholarship
                       Member Scholarship
                       And a new category for 2008-09 – “Special Needs Scholarship”

          The NAEOP Education Foundation also sponsors student scholarships for NAEOP member’s
          children called the Mona Smith Dependent Member Scholarship. And, the NAEOP retirees have
          begun a scholarship program for grandchildren of retired NAEOP members.

          In addition, KAEOP sponsors a student scholarship of $1000 each year, and a member
          scholarship.

          The scholarship deadline (approximately February 2009) and application forms will appear in a
          future issue of “Our Common Focus” newsletter and on the KAEOP website at
          http://ww2.bullittschools.org/KAEOP. For more information contact Patricia Walsh, Scholarship
          Chairperson, at patricia.walsh@kctcs.edu.
Page 15                                                                                          Our Common Focus




     Bylaws/Standing Rules Changes
     The following recommended changes to the Bylaws and Standing Rules will be presented
     to the membership at the Fall Conference for ratification. These changes were made and
     are being recommended by the Executive Board. Please read these changes carefully.
     If you have any questions please feel free to contact President Mimi Pike or myself
     (pclark01@fuse.net) and we will be glad to clarify the recommended change.

                                                                     Penny Clark, CEOE
                                                                     Bylaws/Standing Rules Chair

     BYLAWS
     ARTICLE VI - EXECUTIVE BOARD
     CURRENT: “The Executive Board shall consist of the officers, the immediate past president (who shall
     serve in advisory capacity), the district chairman (or president) from each local Association, a
     representative from the members-at-large and committee chairmen. The Executive Board shall formulate
     the policies of the Association for adoption, shall arrange the program for both the Annual and Fall
     meetings and shall fill any vacancy occurring in the offices of secretary or treasurer, and shall keep a record
     of its proceedings.”
     CHANGE: “The Executive Board shall consist of the officers, the immediate past president (who shall
     serve in advisory capacity), the district chairman (or president) from each local Association, and committee
     chairmen. The Executive Board shall formulate the policies of the Association for adoption, shall arrange
     the program for both the Annual and Fall meetings and shall fill any vacancy occurring in the offices of
     secretary or treasurer, and shall keep a record of its proceedings.”

     STANDING RULES
     IA. REIMBURSEMENT
     CURRENT: “Regular or special meetings of the Executive Board shall be at the rate of 30 cents per mile
     (following the Guidelines of the KDE), lodging expense at designated meeting site to be paid at single rate
     only if distance incurred is greater than 100 miles one way and necessitates overnight lodging. (Board
     members are encouraged to share rooms.) Those persons eligible to be reimbursed include:
          1. Elected Officers
          2. Members of the Executive Board
          3. Special Committee Chairmen, and
          4. Consultants or others who are invited by the president to participate in the meeting.”
     CHANGE: “Regular or special meetings of the Executive Board shall be at the rate per mile established by
     the Kentucky Department of Education in effect at the time the expense is incurred, lodging expense at
     designated meeting site to be paid at single rate only if distance incurred is greater than 100 miles one way
     and necessitates overnight lodging. (Board members are encouraged to share rooms.) Those persons
     eligible to be reimbursed include:
          1. Elected Officers
          2. Members of the Executive Board
          3. Special Committee Chairmen, and
          4. Consultants or others who are invited by the president to participate in the
              meeting.”
   Page 16                                                                                             Our Common Focus
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      IC. REIMBURSEMENT
      CURRENT: “Full expenses are defined as air travel at tourist rate or mileage at the rate of 30 cents per
      mile, registration fees (to be paid directly to association or other organizations, as applicable) and lodging
      (hotel to be paid directly to hotel, as applicable) and meals and other expenses per guidelines on submission
      of receipts.”
      CHANGE: “Full expenses are defined as air travel at tourist rate or mileage at the rate per mile as
      established by the Kentucky Department of Education in effect at the time
      the expense is incurred, registration fees (to be paid directly to association or other organizations, as
      applicable) and lodging (hotel to be paid directly to hotel, as applicable) and meals and other expenses per
      guidelines on submission of receipts.”

      IC1. REIMBURSEMENT
      CURRENT: “President – full expenses. KAEOP and NAEOP Annual Meetings. Other trips must be
      authorized by the Executive Board and by a majority vote of the Executive Board (unless expenses are
      provided by the Board of Education or other association).”
      CHANGE: “President – full expenses. KAEOP meetings and Southeast Area Professional Development
      Days. Immediate Past-President – full expenses to the NAEOP Annual Conference (does not include
      NAEOP Institute and tour costs). Other trips must be authorized by the Executive Board and by a majority
      vote of the Executive Board (unless expenses are provided by the Board of Education or other
      association).”

      IC2. REIMBURSEMENT
      CURRENT: “President’s designee to be paid the same as the president when serving as her delegate. If the
      president or president elect is unable to attend the national meeting, the next officer in line (vice-president,
      secretary, treasurer, then past president) will be offered the opportunity to attend.”
      CHANGE: President/Immediate Past-President’s designee to be paid the same as the president when
      serving as her delegate. If the immediate past-president is unable to attend the national conference, the next
      officer in line (president, president-elect, vice president, secretary, treasurer) will be offered the opportunity
      to attend.

      VIA. ANNUAL MEETING AND FALL CONFERENCE
      CURRENT: “The time and geographic location of the Annual Meeting and Fall Conference shall be
      decided by the Executive Board at least one year prior to the meetings.”
      CHANGE: “The date of the Annual Meeting and Fall Conference shall be the last week of March and the
      first week of October respectively. The geographic location of the Annual Meeting and Fall Conference
      shall be decided by the Executive Board at
      least one year prior to the meetings.”

      VIIC. AWARDS
      CURRENT: “The Membership Award (a traveling plaque) shall be presented at the Annual Meeting to the
      local association with the highest percentage gain in state members over the previous year. (See KAEOP
      Officer’s Handbook, President Elect, Item V, Section C-7).”
      CHANGE: “The Membership Award shall be presented at the Annual Meeting to the local association with
      the highest percentage gain in state members over the previous year. (See KAEOP Officer’s Handbook,
      President Elect, Item V, Section C-7).”
Page 17                                                                          Our Common Focus



                               What is PSP and How Do I Get It?
                                  By Pat Stelmach, CEOE
                                        PSP Chairman

     The National Association of Educational Office Professionals is dedicated to the
     education and recognition of its members. One of the ways this is accomplished is
     through the Professional Standards Program. Though this program has been around for a
     number of years, NAEOP is constantly working to improve the program and make it
     more user friendly for its members. If you presently have any PSP forms or booklets
     throw them away. Everything is being redone and will be located online at the NAEOP
     website.

     The PSP program has different levels of certificates that can be earned. Each level
     requires education hours as well as professional involvement, and inservice. A major
     change will take place with the PSP program as of January 1, 2009. Presently education
     hours are computed by points. As of January 2009 those hours will be done on an hourly
     basis. Thus sixty (60) hours of education either through college, adult education, or
     workshops will equal sixty (60) hours of education for PSP. No more trying to figure
     how to convert hours to points. Learn to keep everything—every certificate whether
     from a conference, class, or professional development program. Keep all your
     conference programs. This will make filling out the forms for your PSP much easier.

     One important item to remember is that you must be a member of NAEOP to participate
     in the PSP program. I would recommend that you join NAEOP, the only national
     association for educational office professionals sooner rather than later. The day that you
     join you get credit for one year of membership, crucial if you’re working on your PSP.
     You also receive a quarterly magazine, containing articles and information pertinent to
     the educational office professional. It also opens up an entire network of professionals
     across the United States that you can contact at through the touch of a button.

     You might ask, “Why should I work on my PSP?” You should do it for yourself and
     your own personal gratification. Some districts give monetary compensation for earning
     a PSP certificate. Others do not. You are a dedicated hard working employee, doing
     everything that you can for the students in your district. Why not do the same for
     yourself?
Page 18                                                                                             Our Common Focus
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                    I want to say a big THANK YOU to each of you for the generous donations. The donation to help
          with expenses for the installation and board expense was so appreciated and then to be surprised in Denver
          with the donation to the American Cancer Society – Relay For Life was overwhelming. You are so dear to
          me and the support that you have shown me through the years is why I am able to represent Kentucky at
          this level. I want to hear from you if there is anything I can do for you – just a KAEOP is your association
          – so is NAEOP. Thank you again for your friendships, supports, and gifts.



          Linda Tribble, NAEOP President
          “Explore the Facets of NAEOP”




                   As I tell everyone I did not earn this award alone. It is such a combination of my faith, family,
          teachers, supervisors, co-workers, and the entire AEOP family. I think in the workplace our supervisors
          have a big role in the growing process – whether we think they are good or bad we learn something from
          them.

                   I have enjoyed the notoriety, first, to be the state Educational Office Professional of the Year, and
          then on to the National. It is not something I would have ever dreamed of before I became a part of the
          Hardin County AEOP. They have all been such an inspiring and uplifting group that I feel that friendships
          we have built will last a lifetime. And then to join the state AEOP and go to conferences and get
          acquainted with these wonderful people is another great experience.

                   This was my first time going to the National AEOP meeting and it was so good to put faces with
          names and to meet people with whom I had only corresponded. It was especially nice to meet Ms. Olive
          Ritche for whom the national award is named. And to be the recipient of this award, and wear the banner
          for the day, and peers coming up to me to congratulate me, was overwhelming.

                    Thanks to all who have had a part in making me the person I am today and I look forward to being
          a part of AEOP for a long time.



          Patricia Walsh
Page 19                                                                                          Our Common Focus




                    The 74th NAEOP Annual Conference and Institute has come and gone, but it will forever remain a
          vivid memory for me. It was held in Broomfield, Colorado in July and what an exciting time it was for me
          and all who attended, especially the members who attended from Kentucky.
                    My husband, Roger, and I drove from Kentucky to Colorado. I would not trade the time we spent
          on the road for any plane ride. We saw more of our wonderful country and its various landscapes and were
          so inspired by the mountains as we left the Midwest plains. We stopped at some little local restaurants
          (cafes) and had some wonderful home cooking instead of the typical chain restaurants which was fun. The
          trip out and the few side trips we took while we were in Colorado just re-emphasized how beautiful our
          country really is. The hotel was wonderful and in a very scenic location. Everyone there was very
          accommodating and friendly.
                    The conference was the best I have attended in the past few years. It seems each one gets better.
          The workshops and general sessions were conducted in a very professional manner and were very
          informative. The speakers were very knowledgeable, professional and entertaining. I really wish all of
          you could have attended so you could have come back as energized as I did.
                    The highlights of this year’s conference for me were serving on the National Advisory Council,
          watching Pat Stelmach proudly carry the Kentucky flag at the opening ceremony, watching Patricia Walsh
          introduced as the National Office Employee of the Year, enjoying Mimi Pike’s lovely voice in the national
          choir and at the installation, and Linda Tribble’s installation as our national president. It was truly a
          conference where Kentucky was very visible and very proud. I would like to thank all of the members, as
          well as their husbands, for helping set up the room for Linda’s installation. Everything looked great and
          the room glowed just like Linda did during the installation ceremony.
                    I hope at some time all of you will get the opportunity to attend a national conference and
          experience the fellowship and enlightenment that I know you will remember forever.
                    The 2009 NAEOP Annual Conference and Institute will be in Minneapolis, Minnesota so start
          making plans now to attend. (It will be VERY close to the Mall of America.) More information will be
          coming in the next newsletter.



          Diane Layman, KAEOP President (2007-2008)
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