Time and Effort Sheet Information
A Time and Effort Sheet is a form reflecting the hours spent working on grant activities.
This information is used for grant record keeping purposes. The following is an
explanation of the Time and Effort Documentation for federal awards.
1. The time and effort document contains the name and SSN of the
employee performing work under a specific grant.
2. We ask the employee to verify the percentage under the payroll
distribution. To confirm this value, the employee fills in the actual time
distribution. If there is significant difference, this can be noted on the
sheet and the grant accountant will make an adjustment.
3. The employee signs the form validating that the listed time/effort
distribution reflects the tasks completed for grant functions.
4. If the employee is a classified or hourly employee, the Monthly Activities
section must be completed. A brief explanation of the work performed
each month is needed in this space.
5. The form is returned for supervisor signatures in the self-addressed
stamped envelope provided.
COCONINO COMMUNITY COLLEGE
Time and Effort Document for Federal Awards FY _______
Jan 1 _____ through June 30_____
July 1 _____ through Dec. 31 _____
Name: __________________ Social Security Number: ______________
Payroll Actual Time
Grant Accounting codes Distribution Distribution
________________ _________________ ___% %
________________ _________________ ___% ___%
The payroll records of Coconino Community College show your effort (time) was
charged to a specific grant. Fill in the actual time distribution for this period. If there is
significant difference, the grant accountant will make an adjustment. Return this form to
your supervisor for his/her signature and forward to Grant Accountant in Accounting and
The above actual time/effort distribution reflects the activities I performed
on the grant.
/ / / /
Employee Signature Date Signature of Supervisor Date
As classified or hourly grant employee, you must complete the monthly activity
report section below.
Monthly Activity Report (Use space below):