officeriskassess by 9vaq65C


									    Generic Risk Assessment
     Area(s) covered by assessment

     Who could be harmed?
     Employees, students, visitors, people with permanent or temporary disability, pregnant workers.
     Significant hazards or risks applying to most workplaces:
     Computer (DSE) use
       Employee may suffer from aches and pains as a result of poor posture, workstation arrangement or
         prolonged use. Can become persistent or occasionally disabling
       Eye discomfort or headache may also be caused by poor lighting or screen image as well as prolonged
     Manual handling
       Repetitive or prolonged periods of lifting, stretching and reaching may lead to back pain or other manual
         handling related injuries. Lifting of heavy or unbalanced load incorrectly may also cause these injuries.
         Can become persistent or occasionally disabling
     Slips, trips and falls
       Injuries to employees or visitors may be caused by slip and trip hazards such as trailing cables, uneven
         flooring, loose carpet. Occasionally leading to serious injury
       Employee may also fall when retrieving items stored at height, potentially resulting in serious injury
       Employees could suffer from work related stress as a result of work pressure, lack of job control,
         inadequate support or concerns relating to their role, relationships or change. Prolonged stress can lead
         to temporary physical and mental health effects. If not addressed, employees may develop significant
         mental or physical health problems
    Fire and Emergency
       Failure to evacuate safely - employee and visitors could suffer from smoke inhalation or burns if trapped
         in office. Potential for fatalities.
       People with limited mobility may have difficulty evacuating
     Temperature, Space and Lighting
       Employee may feel too hot/cold leading to general discomfort and low productivity.
       Injuries through contact with (or hitting against) furniture if there is insufficient space to move around
       Employee and visitors may suffer eye discomfort or headaches if lighting is insufficient or of the wrong
     Office equipment (e.g. laminator, guillotine)
       Burns and cuts from using office equipment incorrectly
     Electrical equipment
       Employees or visitors receive electrical shocks or equipment causes fire
     Lone Working
       Employees’ may be unable to raise the alarm in the event of an accident or incident
         In an emergency (e.g. fire) security staff may not know employee is working in the building.

    Officeriskassess                                                                           last updated November 2011
Control measures                                                                                    In Place?
                                                                                                    YES / NO /
                                                                                                    PART / NA
Computer use
  DSE Facilitator(s) check that staff who use computers complete the online Computer
    Safety course and also the DSE self assessment form. Also assists with implementing
    actions arising from assessment.
  DSE Facilitator also makes sure assessments are reviewed following significant changes
    to workstations or work. Computer users also reminded of the need to review their
    assessment annually.
Manual handling
  All employees who are required to carry out regular manual handling tasks given
    information on safe manual handling. (See below)
  Employees arrange for authorised staff to move heavy furniture (Via estates helpdesk) and
    IT equipments (Via ISS Helpdesk))
  Handling aids such as trolleys provided where necessary
  Workplace arranged to minimise reaching, twisting and stretching to lift loads. Minimise
    storage of heavy items at height or at ground level.
Slips, trips and falls
  Employees encouraged to maintain reasonable housekeeping standards
  Trailing cables positioned neatly away from walkways
  Damage to floor coverings and other repairs and maintenance reported immediately to
    Estates helpdesk (faults) for repair/replacement as necessary
  Employees aware of procedures for dealing with spillages
  Minimise storage at height. Where items are stored at height a stepladder or kick stool is
    readily available to access the items. Ladder regularly checked to ensure it is in safe
  Where necessary, employees given information on safe use of stepladders as part of
    induction (see below)
  Staff advised of University’s guidance on stress (see below), staff development
    opportunities, and availability of counselling. Information available on University’s website
    or via Under Pressure Leaflet
  Work plans/objectives and work load discussed and agreed at Appraisal and Performance
    Review meetings and any other time as the need arises.
  Regular team and 1:1 meetings through which potential stressors can be addressed.
  Team / Department or Section review of outcomes of Working Well employee survey
  Where significant problems stress risk assessment carried out, with assistance of HR
Fire and Emergency
  All employees aware of the fire evacuation procedures, emergency telephone numbers
    (e.g. first aid) and how to report fire safety issues.
  Fire evacuation stewards appointed and trained (see H&S Management Statement for
  Personal Emergency Evacuation Plan (PEEP) arrangement for those who may have
    permanent or temporary disabilities that affect safe evacuation.
  Basic Fire Safety training completed by all.
  Access to fire exits kept clear at all times.
Temperature, Space and Lighting
  Use of window blinds and doors to ventilate and/or conserve heat. Fan available.
  Where employees report problems with thermal comfort, follow guidance on website at
  Space provided is sufficient to enable free movement around workspace, and for carrying
    out tasks and complies with legal minimum (11m3 per person)
   Lighting levels are adequate for the tasks. Local lighting (e.g. lamps) provided for close
    work where necessary. Window blinds fitted where necessary to minimize glare.
Office equipment (e.g. laminator, guillotine)
 Employees given appropriate instruction on safe use and storage of work equipment
 Regular portable electrical appliance inspection and testing regime in place, in accordance
    with the Policy on Portable Electrical Appliance Testing: Guidance on Electrical Safety (see
    below) followed
 Employees do not bring in equipment from home (with exception of mobile phone chargers
    and computer equipment).
Lone Working
 Employees follow security procedure for the area / building.
 All employees made aware of emergency numbers and procedures for the area/building.
 At Colchester campus Patrol Officers do a walk around check of all buildings before 8pm
    and at other times during the night. Employees advised to:
     o Notify Patrol Officers / security if intending to work later than 20:00hrs and let them
       know when they leave.
     o Not lock office doors, so that checks on their safety can be made
 New staff inducted using University’s health and safety induction checklist
 Staff who are promoted or transferred into new roles are adequately inducted
 Annual health and safety inspection carried out
 Employees advised of how to obtain first aid and report accidents and hazards
 Risk assessment carried out for pregnant workers when employee informs of pregnancy
If NO or PART record specific action to be taken to control the above risks and by who:
e.g. [Employee name] to make arrangements to review DSE assessment with DSE Facilitator.

Additional hazards/risks and control measures not covered by above:                                In Place?

                                     TO BE COMPLETED BY MANAGER
Managers Name:                               Job role:
Department / Section/Team:

Signed (Manager):                                                                 Date:
Agreed Review Date       Review Notes / Action
                                            FURTHER GUIDANCE
Further guidance on following is available on the HSAS webpage; Follow
appropriate links:
Stress: Information for employees available at or via the leaflet Under
Pressure (available from HSAS)
Manual handling: Information available as part of Health and Safety Essentials course (revised from Oct
2011), online Manual Handling Awareness Course (pre-Oct 2011) or via the leaflet: Is Your Back Safe
(available from HSAS)
Working at Height: Information available as part of Health and Safety Essentials course (revised from Oct
2011) or online Working at Height Course (pre-Oct 2011)
A to Z : DSE, Stress, fire, pregnant workers, driving
Policies and guidance: Manual handling, lone working, guidance on electrical safety (including portable
electrical appliance testing), temperature
Training: Induction checklist, information on available training courses. Online Health and Safety Essentials
includes information on common hazards.
Permanent or temporary disability: Personal Emergency Evacuation Plan (PEEPS) can be arranged by
contacting John Crust, Fire Safety Officer ex. 4847
Please contact the Health and Safety Advisory Service (HSAS) for advice on risk assessment (extn. 2944)
                                      or email

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