EMPLOYEE TRACKING SYSTEM (ETS) by 9vaq65C

VIEWS: 0 PAGES: 21

									EMPLOYEE
TRACKING SYSTEM
(ETS)
Time Card & Leave Reporting
Please Log In …….

 Novell Log in and Password
 ETS – Icon on Desktop
       User ID
        • Use employee ID which can be found on
          the back of your ID Badge.
       Password
        • Social Security Number (no dashes) You
          may change your password once you
          have successfully signed in.
Training Agenda
   Access/Logging In
   Overview of Time/Leave Process
   Expectations/Responsibilities
   Time Sheet Overview
   Create Practice Time/Leave
    Records
   Follow up
   Review
   Closing
Overview of Time/Leave
Process
 Create an efficient, streamlined
  process for reporting time
 Reduce Data entry error

 Reduce Processing Time and labor

 Eventually eliminate the need for
  paper leave reporting
Expectations/Responsibilities

   Weekly Time Card
       Weekly Cycle – Any time worked from
        Sunday – Saturday.
       Complete and submit by the end of your shift
        on the last day worked each week.
       Critical that the data submitted is timely and
        accurate.
       Anticipated leave should be requested as
        soon needed.
       Additional time worked must be pre-
        approved.
Time Sheet Overview



 Access Time Sheets




     Update Account: Change Password here
                                                           Your
                                                       Information




Check your information – let us know   Show/Hide: These buttons will open
if it is incorrect.                    or collapse the detail of each section.
Indicates whether this time has   Current Timesheet Information –
been submitted.                   Select Pay Period to be entered.
Assigned Activities: This is where     Other Time: Any non- work time would
actual time worked is entered -        be entered in this section. Let us know
including extra time, if applicable.   if categories are missing.
Notes: Any change in your actual work time should include
details/explanation in this section.
Save Timesheet: Saves input   Save and Submit: Saves
but does not submit.          input and submits for
                              approval.
Leave Banks: Shows current balance as of the last posted date.
You can see time posted by selecting “Show Leave Detail”
Default Distribution: This is for information only
After Submission: You will see this screen which will ask you to
correct noted issues (edit) or √ check the box verifying the accuracy
of your timesheet and then you will submit.
ACCESS

   (ETS) can be accessed within the
    network on any desktop or under Staff
    Links on the District Web Page.

   Will be available to input time from
    home.
 Create Practice Time/Leave
 Records
As administrators of the system, Office Managers/Supv. will be using
the Time Cards produced today as part of their training on Friday.

    Create a No Exceptions Week
        Under the Current Time Sheet Bar
          • Select week beginning 1/16/2011 in the Active
            Pay Period drop down menu.
        Under the Assigned Activities Bar
          • Enter your regular hours for all 5 days
        Save Time Sheet
        Notice the Totals, verify, Save and Submit.
Create Practice Time/Leave Records Continued

    Create a Week with Exceptions

   Under the Current Time Sheet Bar
     • Select week beginning 1/23/2011 in the Active
       Pay Period drop down menu.
   Under the Assigned Activities Bar
     •   Enter regular hours on 1/24
     •   Enter half your hours on 1/25
     •   Enter full hours less one hr on 1/27
     •   Enter regular hours + 1 hour on 1/28
   Under Other Time Bar
     • Enter half your hours on 1/25 as Personal Leave
     • Enter your full hours in Personal Leave on 1/26
     • Add one hour in in Comp Time on 1/27
    Create Practice Time/Leave Records Continued




   Save Time Card - Notice the Totals
   Verify, Save and Submit your Time
   You will get a Warning Message
    Select Edit and adjust your Comp time to 2
    hrs on 1/27 & reduce time worked by 1 hr.
   Select Save and Submit
   √ Check the box confirming the time
    submitted is accurate
   Select the Submit button
Follow up
   Time Card goes to Office Manager and/or
    the Principal/Supv for Approval
   Check your email regularly
   You may receive an email asking you to
    correct any error and re-submit.
   Office Managers will have a deadline for
    approval as well – so help them out by
    submitting accurate and timely Time Cards.
   Payroll will validate and Post in order to
    meet payroll deadlines – accurate pay is our
    goal.
Review
    Complete and submit by the end of your last day of
     each week – a new week starts each Sunday.
    Critical that the data submitted is timely and accurate.
    Check your email!
    Let us know if leave categories are missing, hours per
     day are incorrect, etc.
    (ETS) can be accessed through the desktop or under
     Staff Links on the District Web Page.
    User ID - Use employee ID which can be found on the
     back of your ID Badge.
    Password - Social Security Number (no dashes) You
     may change your password once you have
     successfully signed in.
Closing
   You will be notified when to start using the ETS
    system to report time.
   We are available to assist as we transition to this new
    process.
   Additional training will be provided as needed
   Office Managers are a great resource – access them.
   Please let us know if you encounter any issues – it is
    our job to support your efforts.
   This Training document will be available for reference
    on the District Website under the Human Resources
    Department / Staff Resources.

   NO WORRIES……… and thank you for your time

								
To top