I understand that if I want a policy that reflects the latest legislation and is appropriate to my organisation, I will seek specialist legal advice. Policies, job descriptions and person specifications are intended for guidance only and do not act as a substitute for professional advice. I understand that if my organisation decides to rely on a document obtained from the NCVO's HRBank, it does so at its own risk. POLICY ON GIFTS TO STAFF Aim The aim of this policy is to make clear the Trust’s policy on gifts to staff and how this policy is to be managed and explained. Policy Statement It is not acceptable for staff to accept gifts from service users, service users’ relatives or external agencies or bodies. To do so, places the employee in position where suggestions or allegations of undue influence, impropriety or special attention could be made. However, it is understandable that some service users or their family may wish to thank staff who have developed a close working relationship with them and refusal of a gift may offend. Therefore, to protect staff, service users and to comply with the Care Standards Act, the following should be adhered at all times and by all staff. Gifts from Service Users or their Relatives 1. If a service user or one of their relatives offers a gift, you should politely decline and suggest that a contribution to the Amenity Fund or the home as an alternative. 2. If this suggestion is ignored, accept the gift and notify you line manager as soon as reasonably possible. Immediately place the gift in the House Manager’s office, with a note of your name and from whom the gift came from. The gift will be put into the Christmas staff raffle for that House. 3. If the gift is money as opposed to an item, put the money in an envelope, again with a note of your name and from whom the money was and place in a secure, locked drawer in the House Managers office separate from any other money (e.g. service users’ personal allowances). 4. Any manager who receives a gift, should ensure that a thank you note is written to the donor by whoever received the gift. The manager should notify the Care Manager that a gift has been received and from whom, in writing as soon as possible. 5. If a gift of money is received and a known purchase through the amenity fund is made, a follow up letter to the donor letting them know how their donation was used. Gifts from External Agencies or Companies Any gifts should be politely refused or declared to your line manager and given over for a raffle or for the Amenity Fund as soon as possible. Relationship with other Procedures Failure to abide by this policy may warrant disciplinary action, including summary dismissal in some circumstances. In this, please refer to the Disciplinary Procedure. You may also find that reference to the statements on code of conduct and professionalism contained within the Employee Handbook useful.
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