POLICY SECTION 9b SMS HEALTH CHECK V7 APR 12 by 88Xh49

VIEWS: 1 PAGES: 36

									Version: 5                                                                                         Issued by: H S Team
Issue: January 2011



Section Name
Head of Section

           Title                                  Relevant to Service?              Yes Current Status and Action Required
                                                  / No                           Please Documented?           Yes / No     Please
                                                  delete as appropriate                 delete as appropriate
    15                Asbestos (A15)                            Current Status                      Action Required
15A        All CYC work premises are
           surveyed to indicate the location
           and condition of any asbestos
           materials
15B        Each CYC work premise has a
           bespoke 'Premises Asbestos File'
           (a ring binder containing a copy of
           the site asbestos survey, the site
           asbestos register and risk
           assessments relating to known
           asbestos materials on site)

15C        Each CYC work premise nominates
           a Site Asbestos Liaison Officer
           (SALO) to take ownership of the
           Premises Asbestos File which is
           kept readily available for
           consultation by staff, residents and
           visiting contractors

15D        All staff on site are made aware of
           the location of, and risk presented
           by, any known asbestos materials
           on site which are likely to affect
           them
15E        An Asbestos Risk Management
           Regime is implemented in each
           CYC work premise based upon the
           Risk Assessments contained in the
           Asbestos Survey Report for each
           site
15F        The original Asbestos Survey
           Report for each CYC work premise
           is audited on an annual basis

15G        Before planning any disturbance of
           the fabric of a CYC premise a Type
           3 'Full Access Sampling and
           Identification Asbestos Survey' is
           undertaken in the affected areas

15H        Any work undertaken at premises
           that are not covered by existing
           surveys must be assumed to
           contain asbestos and appropriate
           controls taken unless there is good
           evidence available to suggest that
           it does not contain asbestos




                                                                                                         Page 1                     SMS Health Check_Master
Version: 5                                                          Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                      Relevant to Service?                          Yes Current Status and Action Required Documented?
                                                      / No                                    Please    Yes / No
                                                      delete as appropriate                             Please delete as appropriate
    31     Children and Young Persons in the                          Current Status                                    Action Required
                    Workplace (A31)
   31A     Risks to all young people under 18 years
           of age are assessed as far as is
           reasonably practicable before they enter
           the premises
   31B     Risk assessments take into account the
           psychological or physical immaturity,
           inexperience and lack of awareness of
           existing or potential risks

   31C     The suitability of work experience or
           work placements taken up by students is
           appropriately assessed
   31D     Appropriate and adequate supervision is
           available to ensure the safety of young
           people and the safety of those affected
           by activities arising from young persons
           in the workplace
   31E     Line manager/parent/guardian of any
           child and or children of compulsory
           school age are informed of the key
           findings of risk assessments and control
           measures introduced before the young
           person(s) is allowed onto the premises

   31F     Where it is identified in the risk
           assessment young persons are
           prohibited from certain work
           activities/work areas




                                                                              Page 2                                               SMS Health Check_Master
Version: 5                                                         Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                     Relevant to Service?                          Yes Current Status and Action Required Documented?
                                                     / No                                    Please    Yes / No
                                                     delete as appropriate                             Please delete as appropriate
    36             Confined Spaces (A36)                             Current Status                                    Action Required
   36A       All work in confined spaces is
             adequately planned, risk assessed and
             controlled
   36B       All those undertaking work in a
             confined space have adequate
             equipment, training, experience and
             supervision
   36C       Emergency procedures are agreed
             and in place prior to working in
             confined spaces
   36D       All work in confined spaces is
             undertaken under a permit to work
             system
   36E     Lone working is prohibited in confined
           spaces




                                                                             Page 3                                               SMS Health Check_Master
Version: 5                                                            Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                            Relevant to Service?                      Yes Current Status and Action Required Documented?
                                                            / No                                Please    Yes / No
                                                            delete as appropriate                         Please delete as appropriate
    38      Construction Design Management (CDM)                            Current Status                                Action Required
                  (A38) (new November 2010)
   38A     A competent CYC Project Manager must be
           assigned to all CDM projects
   38B     A competent CDM Co-ordinator must be
           appointed to all HSE-notifiable projects
   38C
           All notifiable construction projects must be
           reported to the HSE & the CYC H&S Team
   38D     A Principal Contractor must be appointed to
           all HSE-notifiable projects
   38E     All Contractors must meet the specific
           requirements      outlined   in   the     CYC
           Contractors          Compliance           Note
           (CYC/HS/CN8)
   38F     On completion of the construction work, the
           health & safety file must be securely retained
           at the premises
   38G
           All accidents, near misses and work-related
           ill-health must be reported to the CYC
           Project Manager by the Principal Contractor
   38H     CYC will reserve the right to audit a CDM
           project to measure compliance, and to
           improve existing systems
   38I
           CYC will reserve the right to investigate any
           incident associated with a CYC CDM project,
           and stop work where deemed appropriate.




                                                                              Page 4                                                 SMS Health Check_Master
Version: 5                                                                                                                                    Issued by: H and S Team
Issue: January 2011




Section Name
Head of Section

           Title                                         Relevant to Service?                       Yes / Current Status and Action Required Documented?
                                                         No                                Please         Yes / No
                                                         delete as appropriate                            Please delete as appropriate
    8                  Contractors (A8)                                   Current Status                                Action Required
                   (updated February 2010)
    8A
           All contractors are assessed for
           competence before a contract is
           awarded and the work commences. In
           the case of Higher Risk Activities all
           contractors must be accredited by a
           SSIP (Safety Scheme in Procurement)
           member organisation, this includes any
           Sub-Contractors employed to work on
           Higher Risk Activities.
   8B      All contracted personnel (including any
           sub-contractor) must comply with all
           relevant CYC H&S requirements, which
           are passed to them by the CYC
           Contract Manager, prior to the work
           commencing
   8C
           CYC Contract Managers must decide
           whether the activities contracted are
           Minor or Higher Risk Activities (this
           must be done by either using Table 1 in
           Section 4, or by completing a Contract
           Assessment Form CYC/HS/F8A)
   8D      CYC Contract Managers must ensure
           that all Higher Risk Activities have
           agreed suitable & sufficient risk
           assessments          and     workplace
           instructions   prior    to the    work
           commencing (see CYC/HS/CN3 Risk
           Assessment )
    8E
           CYC will inform Contractors of all
           known relevant information that could
           impact upon the health & safety of the
           contractors’ employees/members of
           the public/CYC employees to ensure
           the work activity is planned and the
           appropriate control measures are in
           place. Contractors must reciprocate
    8F     All Contractors must be monitored by
           CYC      by using the Contractor
           Monitoring Record (CYC/HS/F8C) to
           ensure the contractors are operating in
           line    with    relevant   CYC     SMS
           requirements; and also the Risk
           Assessments          and     Workplace
           Instructions (that were agreed upon as
           part of the planning process) are being
           followed
   8G
           All incidents involving Contractors’/Sub-
           Contractors’ staff must be reported to
           CYC; CYC will reserve the right to
           investigate any incident associated with
           a CYC contract
   8H      CYC must stop immediately any work
           undertaken by a Contractor that is
           considered unsafe
    8I
           CYC Contract Manager must ensure
           that a full auditable record is kept either
           by using the Contractor Checklist
           CYC/HS/F8B, or through a local
           records system (providing it captures
           the key information namely: Selection
           of Contractors; Information Exchange;
           Planning; Monitoring and Review).




                                                                                                                                                      Page 5            SMS Health Check_Master
Version: 5                                                            Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                            Relevant to Service?                Current Status and Action Required
                                                            Yes / No                            Documented?           Yes / No     Please
                                                            Please delete as appropriate        delete as appropriate
    9          Display Screen Equipment (A9)                              Current Status                      Action Required
   9A      Workplaces are adequately planned with
           adequate space and equipment that meet
           legal standards and best practice
   9B      Users complete a computer-based DSE
           training package
   9C      Users carry out their own DSE assessment,
           with any action points being implemented
           by their line manager to reduce any risks to
           the lowest level reasonably practicable

   9D      DSE assessments are reviewed annually,
           or if anything changes eg: new equipment,
           change in environment, workstation
           relocation, additional requirements of the
           job, new research or adverse physical
           symptoms for the individual user

   9E      All users are given eyesight tests, on
           request, up to the cost of £20. Up to £60 will
           be contributed to the cost of basic single
           prescription spectacles (if specifically
           required for DSE use only); both these
           costs will be met by CYC
    9F     Records of DSE training, assessments and
           subsequent action points are kept securely
           by the user’s manager.
   9G      Specialist advice is available if necessary
           (from local DSE Assessors or Health &
           Safety Team)
   9H      Records of DSE assessments are kept
           securely on the user’s local personal file


                                                                              Page 6                                        SMS Health Check_Master
Version: 5                                                        Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

          Title                                        Relevant to Service?                     Yes / Current Status and Action Required Documented?
                                                       No                                   Please    Yes / No                               Please
                                                       delete as appropriate                          delete as appropriate
   17                 Electricity (A17)                               Current Status                                 Action Required
   17A    Measures are in place to protect
          employees and others from electric shock

   17B    All (mains) electrical equipment and
          supplies are subject to formal testing and
          inspection at recommended appropriate
          intervals by a competent person

   17C    Maintenance of electrical supply and
          equipment is only carried out by suitably
          trained persons
   17D    The use of mains electricity supply and
          equipment is appropriate to the
          environment it is used in
   17E    Equipment used is subject to regular
          formal testing and inspection
   17F    Testing and inspection of electrical
          equipment is properly recorded
   17G    Information related to CE-Electric asset
          records are requested on a quarterly basis
          and the file is updated on the V drive




                                                                          Page 7                                               SMS Health Check_Master
Version: 5                                                                             Issued by: H and S Team
Issue: January 2011


Section Name
Head of Section

           Title                                      Relevant to Service?                Yes /   Current Status and Action Required
                                                      No                              Please      Documented?          Yes / No
                                                      delete as appropriate                       Please delete as appropriate
    14     Fire Prevention & Control (A14)                           Current Status                              Action Required

   14A     Responsible Persons are identified for
           each site to cover all hours of building
           use
   14B     Fire risk assessments are carried out
           for each CYC premises and these are
           reviewed annually or where a change
           occurs
   14C     Action plans are prepared in light of
           the findings from the fire risk
           assessment and control measures
           implemented
   14D     Emergency Plans are designed for
           each site to deal with each fire
           situation
   14E     Where appropriate Personal
           Emergency Evacuation Plans
           (PEEPS) are undertaken in respect of
           individuals who require specific/extra
           arrangements in order to evacuate
           safely
   14F     Staff and customers/pupils where
           appropriate receive suitable training

   14G     Fire prevention and detection
           systems including fire alarm systems,
           smoke detection and emergency
           lighting are maintained and serviced
           in accordance with the manufacturers
           recommendations and the relevant
           British Standards

   14H     All alteration/structural changes or
           new builds take account of Building
           Control Regulations and where
           necessary approval is sought from
           the fire authority
   14I     Hot work is controlled using the Hot
           Work ‘Permit to Work System’
   14J     Appropriate signs are in place and
           adequately maintained



                                                                                               Page 8                                  SMS Health Check_Master
Version: 5                                                            Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                    Relevant to Service?                          Yes / Current Status and Action Required Documented?
                                                    No                                   Please         Yes / No                                 Please
                                                    delete as appropriate                               delete as appropriate
   16                 First Aid (A16)                               Current Status                                      Action Required
   16A     An assessment is made of the first-
           aid needs appropriate to the
           circumstances of each workplace or
           work activity
   16B     Where the first aid assessment
           identifies a need for people to be
           available for rendering first aid, all
           services ensure that sufficient
           numbers of adequately trained
           personnel are available
   16C     The materials, equipment, and
           facilities needed to ensure that the
           level of cover identified by the
           assessment, are available to
           employees at all relevant times
   16D     First Aiders receive appropriate first
           aid training
   16E     All employees are informed of the
           arrangements that have been made
           in connection with the provision of
           first aid, including the location of
           equipment, facilities and personnel

   16F     ‘Designated’ First aiders are paid a
           monthly allowance




                                                                              Page 9                                                 SMS Health Check_Master
Version: 5                                                               Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                           Relevant to Service?                    Current Status and Action Required Documented?
                                                           Yes / No                                Yes / No                                     Please
                                                           Please delete as appropriate            delete as appropriate
   27              Flammable Liquids (A27)                              Current Status                               Action Required
   27A     An assessment is made of all the risks
           associated with flammable liquids; and
           that adequate control measures are
           subsequently put in place to reduce these
           risks
   27B     Work instructions are in place to ensure all
           employees working for, or on behalf, of
           CYC are aware of the safe handling, use,
           and storage of flammable liquids including
           action to take in case of emergency

   27C     All employees working with flammable
           liquids for, or on behalf of, CYC are
           appropriately trained
   27D     Reporting mechanisms are in place to
           ensure that any incidents are immediately
           notified
   27E     CYC Smoking at Work Policy must be
           followed at all times to minimise the risk of
           explosion and/or fire




                                                                                 Page 10                                            SMS Health Check_Master
Version: 5                                                        Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                    Relevant to Service?                        Yes / Current Status and Action Required Documented?
                                                    No                                      Please    Yes / No                                 Please
                                                    delete as appropriate                             delete as appropriate
    32                Food Safety (A32)                            Current Status                                   Action Required
   32A     All food handlers follow Basic Hygiene
           Guidelines
   32B     Employees involved in food
           preparation are suitably trained
   32C     Kitchens are kept to a high standard
           in respect of cleaning arrangements,
           waste disposal and pest control

   32D     Services which prepare food from
           purchase to consumption, identify the
           hazards and determine the controls
           that should be taken to keep food
           safe then ensure these measures are
           taken
   32E     A minimum rating of 3 (from either the
           “Scores on the Doors” website or the
           Food Standard Agency’s Food
           Hygiene Rating Scheme) is required
           for outside catering companies and
           local retailers
   32F     Food handlers inform their manager if
           they have a relevant illness




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Version: 5                                                                                             Issued by: H and S Team
Issue: January 2011




Section Name
Head of Section

           Title                              Relevant to Service?           Current Status and Action Required Documented?
                                              Yes / No                       Yes / No
                                              Please delete as appropriate   Please delete as appropriate
    25                Gas (A25)                            Current Status                   Action Required
   25A     A risk assessment is made of
           risks presented by ‘domestic
           gas’ supply (including
           appliances and equipment) and
           ‘mains gas’ supply; and
           adequate control measures are
           subsequently put in place
   25B     Workplace health and safety
           instructions are in place to
           ensure all employees working
           for, or on behalf, of CYC are
           aware of safe action to take in
           case of emergency
   25C     Reporting mechanisms are in
           place to ensure that any gas
           escapes are immediately
           notified to the gas supplier
   25D     All employees working with gas
           for, or on behalf of, CYC are
           competent and appropriately
           trained (registered with the Gas
           Safe Register scheme)

   25E     Records of training are kept,
           and a system is in place and
           maintained to ensure
           continuous registration on the
           Gas Safe Register for
           appropriate CYC employees
   25F     Contractors are accredited by a
           SSIP (Safety Scheme in
           Procurement) member
           organisation
   25G     All equipment is correctly used,
           installed, inspected, tested and
           maintained to follow current
           regulations, standards and
           manufacturers
           recommendations (and
           documented where necessary)

   25H     Where CYC has landlord
           duties, annual gas safety
           checks are undertaken and
           actioned, and records are kept
           of this
   25I     · All precautions are taken to
           ensure that buried services are
           not accidentally damaged
   25J     When working with gas,
           smoking is prohibited
   25K     A check is made of the
           condition and integrity of
           underground/concealed gas
           pipes in premises, so far as is
           reasonably practicable




                                                                                                              Page 12            SMS Health Check_Master
Version: 5                                                                    Issued by: H and S Team
Issue: January 2011


Section Name
Head of Section

           Title                               Relevant to Service?            Current Status and Action Required Documented?
                                               Yes / No                        Yes / No                                 Please
                                               Please delete as appropriate    delete as appropriate
    19       Hand Arm Vibration (A19)                        Current Status                    Action Required
   19A     All activities which may expose
           employees or others to hand
           arm vibration are appropriately
           risk assessed
   19B     Employees who use
           tools/equipment that may
           expose them to hand arm
           vibration are subject to health
           surveillance both pre-
           employment and annually
   19C     Exposure levels to hand arm
           vibration are kept as low as
           reasonably practicable, and
           must not exceed the Exposure
           Limit Value
   19D     Tools and equipment that may
           give rise to hand arm vibration
           are assessed and tagged to
           indicate the level of vibration
           associated with their use
           (including employees’ own tools
           used for work purposes)
   19E     Individuals exposure to hand
           arm vibration must be monitored
           and recorded using vibration
           logs
   19F     Managers/Supervisors review
           the vibration logs
   19G     Employees must notify their
           supervisor / line manager if they
           experience any symptoms
           associated with hand arm
           vibration syndrome
   19H     Copies of the vibration logs are
           submitted to the HR Business
           Centre for analysis and
           recording
   19I     Tools and equipment are
           subject to a planned
           maintenance regime (including
           employees’ own tools used for
           work purposes)



                                                                                     Page 13                                     SMS Health Check_Master
Version: 5                                                                          Issued by: H and S Team
Issue: January 2011


Section Name
Head of Section

           Title                                     Relevant to Service?                Yes Current Status and Action Required Documented?
                                                     / No                             Please Yes / No                                  Please
                                                     delete as appropriate                   delete as appropriate
    21      Hazardous Substances (A21)                             Current Status                             Action Required

   21A     Hazardous substances are
           identified and risk assessed using
           the COSHH (Control of Substances
           Hazardous to Health) hierarchy

   21B     Suitable control measures are in
           place and maintained to minimise
           any risk to health that is identified

   21C     Staff are advised, and anyone else
           likely to be affected, of the potential
           risks and the measures put in
           place to control these risks
   21D     A Hazardous Substance, COSHH
           File is maintained where applicable
           and kept up to date and available

   21E     Health surveillance for staff is
           provided where necessary
   21F     Assessments are reviewed at least
           annually or if new
           substances/products are
           introduced, products are implicated
           in an incident or safety data sheets
           are updated
   21G     Staff receive adequate training in
           the use of substances encountered
           at work
   21H     Suitable and sufficient personal
           protective equipment is provided
           where identified by the assessment
           and no alternative controls can be
           applied
   21I     Engineering controls are
           maintained in efficient working
           order, and are subjected to
           appropriate test and inspection
           regimes



                                                                                           Page 14                                              SMS Health Check_Master
Version: 5                                                                              Issued by: H and S Team
Issue: January 2011


Section Name
Head of Section

           Title                                  Relevant to Service?                 Yes /   Current Status and Action Required Documented?
                                                  No                               Please      Yes / No
                                                  delete as appropriate                        Please delete as appropriate
                   Incident Reporting and
    2                 Investigation(A2)                           Current Status                                  Action Required
           All incidents and near misses are
           reported on a CYC Incident Report
           Form, and sent to the Health &
           Safety Team at the earliest
           opportunity. If an incident or near
           miss is RIDDOR-reportable, the
           Health & Safety Team are notified
           immediately by telephone
   2A
           All Incident Report Forms are
           reviewed, and where appropriate
           fully and promptly investigated, by
   2B      the relevant manager
           All recommendations from these
           investigations, and any lessons
           learnt, are implemented and
           disseminated across CYC, by
           appropriate managers and service
   2C      areas
           Where appropriate, inadequate
           control measures highlighted via
           Incident Report Forms and
           Investigations are fed into the
           ‘Outstanding Actions’ Spreadsheet,
           with significant risks being
           escalated to the CYC Corporate
           Risk Register (Magique) to inform
           corporate decision-making
   2D
           Where incidents occur involving a
           contractor, the contractor liaises
           with the appropriate CYC contract
           manager to determine how they will
           report and investigate the incident.
           If the contractor chooses not to
           investigate, or CYC considers the
           investigation to be inadequate, then
           CYC reserves the right to
           undertake an independent
           investigation
    2E




                                                                                               Page 15                                          SMS Health Check_Master
Version: 5                                                                       Issued by: H and S Team
Issue: January 2011


Section Name
Head of Section

           Title                               Relevant to Service?           Current Status and Action Required Documented?
                                               Yes / No                       Yes / No                                         Please
                                               Please delete as appropriate   delete as appropriate
    24       Infection Control (A24)                        Current Status                        Action Required
   24A     Assessments of biological
           hazards are carried out and
           control measures actioned
   24B     Where the risk cannot be
           controlled by other means and
           where a vaccination is
           available then arrangements
           are made to offer the
           vaccination to those
           employees considered at risk

   24C     Universal Precautions are
           documented      and    followed
           which include:
           o wearing of the correct
           Personal Protective Equipment
           e.g. gloves, aprons, mouth to
           mouth resuscitation
           mask/shield
           o safe handing and disposal
           of needles and sharps

           o washing hands correctly
           o correct cleaning and
           decontamination
   24D     Emergency procedures in
           place for unplanned exposure
           to blood and other bodily fluids
           and communicated to staff

   24E     Offensive and Infectious waste
           is bagged, stored and
           disposed of correctly
   24F     Appropriate cleansing agents
           are made available in the
           event of parasitic infestation of
           employees as a result of their
           work activity
   24G     The North Yorkshire Health
           Protection Agency Unit
           (NYHPU) is used for expert
           advice




                                                                                        Page 16                                         SMS Health Check_Master
Version: 5                                                      Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                     Relevant to Service?                 Current Status and Action Required Documented?
                                                     Yes / No                             Yes / No
                                                     Please delete as appropriate         Please delete as appropriate
    4              Joint Consultation (A4)                       Current Status                           Action Required
   4A      The JHSC is jointly chaired by the
           Director of People and Improvement
           and a Trade Union senior local official

   4B      There are equal numbers of
           representatives from both
           Management and Trades Unions.
           This can be varied with Trade Union
           consent/agreement
   4C      As a minimum meetings will occur
           quarterly
   4D      A working quorum is established for
           occasions when meetings are called at
           short notice either reactively in
           response to an incident or proactively
           to drive key issues forward

    4E     Directorates should establish a similar
           forum for dealing with local issues




                                                                        Page 17                                      SMS Health Check_Master
Version: 5                                                              Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                           Relevant to Service?                       Yes /   Current Status and Action Required Documented?
                                                           No                                     Please      Yes / No                                       Please
                                                           delete as appropriate                              delete as appropriate
    12                 Lone Working (A12)                                  Current Status                                       Action Required
   12A     Activities undertaken by lone workers are
           subject to a documented risk assessment and
           control measures implemented including need
           for training
   12B     Staff have access where necessary to the
           Staff Warning Register (SWR) and use this to
           inform the risk assessment process
   12C     Emergency procedures are developed to be
           followed in the event of an emergency /
           untoward occurrence
   12D     Managers ensure that employees receive
           appropriate training and information
   12E     Employees inform management of any factors
           that may affect their health, safety or well
           being whilst lone working
   12F     Managers hold up to date contact details/car
           details for all lone working members of staff

   12G     Young persons and workplace students are
           prohibited from lone working
   12H     Drills are carried out to ensure lone working
           emergency procedures are effective




                                                                                   Page 18                                                    SMS Health Check_Master
Version: 5                                                                            Issued by: H and S Team
Issue: January 2011


Section Name
Head of Section

           Title                                      Relevant to Service?                Yes / Current Status and Action Required Documented?
                                                      No                              Please    Yes / No
                                                      delete as appropriate                     Please delete as appropriate
    5                 Manual Handling (A5)                           Current Status                             Action Required
   5A      All manual handling activities with
           significant hazards are identified and
           appropriately risk assessed and
           documented (using the “avoid, assess,
           reduce” decision hierarchy)            
   5B      Risk assessments are carried out by
           managers in consultation with an
           employee representative from the area
           where the activity sits
   5C      Resulting actions are implemented and
           workplace instructions are produced
           where appropriate (CYC/HS/CN7B)

   5D      Risks and protective measures are
           communicated to appropriate people
           who may be affected by the
           activity/hazard
   5E      Residual risks with a risk rating of 16 or
           greater (High and Critical) are
           communicated within the directorates
           for entry onto the Health & Safety Risk
           Register as appropriate                    
    5F     Risk Assessments are reviewed
           annually or where a need is identified
           e.g. change of activity or following an
           incident.
   5G      Competent advice/guidance is available
           for managing the risks from manual
           handling tasks, where specialist advice
           is required this can be sourced through
           the Health and Safety Team

   5H      Employees carrying out or assessing
           manual handling receive training
           appropriate to the task
    5I     Consideration is given to the selection
           of manual handling equipment to ensure
           suitability
    5J      All employees and prospective
           employees are fit to carry out the
           activity                                  
   5K      Individuals are supported in the event of
           a manual handling injury



                                                                                             Page 19                                             SMS Health Check_Master
Version: 5                                                                     Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                       Relevant to Service?                         Yes / Current Status and Action Required
                                                       No                                       Please    Documented?          Yes / No
                                                       delete as appropriate                              Please delete as appropriate
    11        New and Expectant Mothers                               Current Status                                    Action Required
                        (A11)
   11A     All female employees are advised that
           they need to notify their employer in
           writing when they become a new or
           expectant mother or are
           breastfeeding or planning to
           breastfeed. (Where the employee
           fails to notify the employer, there is no
           legal obligation on the employer).
           With regard to agencies and
           partnerships under the control of CYC
           this information should be shared with
           the appropriate line manager within
           CYC

   11B     Employees who breast feed for longer
           than six months notify their employer
           of this
   11C     After notification an individual risk
           assessment is undertaken relating to
           the particular member of staff which
           should take account of any medical
           advice given to the individual as well
           as specific risks in carrying out duties
           whilst pregnant

   11D     The new or expectant mother is
           personally involved in the risk
           assessment
   11E     The findings of the risk assessment
           are actioned, recorded and reviewed
           at regular intervals




                                                                                      Page 20                                                  SMS Health Check_Master
Version: 5                                                             Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                         Relevant to Service?                       Yes Current Status and Action Required Documented?
                                                         / No                                    Please Yes / No
                                                         delete as appropriate                          Please delete as appropriate
   20                    Noise (A20)                                   Current Status                                    Action Required
   20A     Work is properly planned
   20B     The risks from noise are assessed and
           if the noise level is likely to be above 80
           dB(A) then a noise risk assessment is
           carried out
   20C     Action is taken to reduce the noise
           exposure that produces those risks
   20D     Employees are provided with
           appropriate hearing protection if noise
           exposure cannot be reduced sufficiently
           by using other methods or on the
           request of the employee
   20E     Legal limits on noise exposure are not
           exceeded
   20F     Employees are provided with
           appropriate information, instruction and
           training
   20G     Audiometric health surveillance is
           carried out where employees are
           exposed to a noise risk
   20H     New/replacement equipment where
           possible does not exceed 80dB
   20I     New buildings and alterations are
           designed to minimise the impact of
           noise




                                                                                 Page 21                                             SMS Health Check_Master
Version: 5                                                      Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                         Relevant to Service?             Current Status and Action Required Documented?
                                                         Yes / No                         Yes / No
                                                         Please delete as appropriate     Please delete as appropriate
    18     Personal Protective Equipment (A18)                     Current Status                         Action Required

   18A     Appropriate PPE is provided where
           identified by risk assessment
   18B     Procedures are in place to ensure the
           correct use of PPE
   18C     Users are trained in the correct use of PPE

   18D     Reporting mechanisms are in place to
           identify failures of PPE
   18E     Procedures are in place to ensure the
           appropriate selection of suitable PPE (F18)




                                                                        Page 22                                       SMS Health Check_Master
Version: 5                                                       Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                       Relevant to Service?                Current Status and Action Required Documented?
                                                       Yes / No                            Yes / No                                 Please
                                                       Please delete as appropriate        delete as appropriate
    29             Pressure Systems (A29)                           Current Status                        Action Required
   29A     Pressure systems have an established
           safe operating limit before they can be
           used, and this is not exceeded. The limit
           should be clearly marked on the system

   29B     Pressure system operators are given
           adequate and suitable instruction on the
           safe operation of the system and any
           emergency procedures
   29C     A written scheme of examination is
           drawn up, implemented and regularly
           reviewed by a competent person
   29D     All pressure systems are well maintained,
           any modifications or repairs are carried
           out
   29E     A Certificate of Thorough Examination is
           kept for each system
   29F     Records are kept at the location of the
           pressure system, and where such
           systems change ownership, the relevant
           documents and records are also be
           passed on




                                                                         Page 23                                    SMS Health Check_Master
Version: 5                                                              Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                        Relevant to Service?                      Current Status and Action Required Documented?
                                                        Yes / No                                  Yes / No                                    Please
                                                        Please delete as appropriate              delete as appropriate
    3              Risk Assessment (A3)                             Current Status                                Action Required
   3A      All activities with significant hazards
           are identified and appropriately risk
           assessed to a common standard and
           are documented (CYC/HS/F3A)
   3B      Risk assessments are carried out by
           managers in consultation with an
           employee representative from the area
           where the activity sits
   3C      Resulting actions are implemented and
           workplace instructions are produced
           where appropriate (CYC/HS/CN7B)

   3D      Risks and protective measures are
           communicated to appropriate people
           who may be affected by the
           work/hazard
   3E      Residual risks with a risk rating of 16 or
           greater (High and Critical) are
           communicated within the directorates
           for entry onto the Corporate H&S Risk
           Register as appropriate

    3F     Directorates keep a log (either
           Directorate-wide     or     local, e.g.
           Departmental) recording the existence
           of the assessment, when it was done
           and when it is to be next reviewed

   3G      Risk Assessments are reviewed
           annually or where a need is identified
           e.g. change of activity or following an
           incident


                                                                                Page 24                                                 SMS Health Check_Master
Version: 5                                                       Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                   Relevant to Service?                    Current Status and Action Required
                                                   Yes / No                                Documented?           Yes / No     Please
                                                   Please delete as appropriate            delete as appropriate
    1         Slips, trips and falls (A1)                     Current Status                           Action Required
   1A       All activities and buildings with
           significant STF hazards are
           identified, appropriately risk
           assessed covering the following
           issues and remedial measures
           actioned
           o     Flooring
           o     Environmental issues
           o     Footwear
           o     Contamination
           o     People’s behaviour
           o     Cleaning
           o     Housekeeping
   1B      Specific risk assessments are
           carried out for employees at
           increased risk (permanently or
           temporarily) of injury or when the
           injury from STF could have more
           serious consequences including
           new and expectant mothers
           (NEMS)
   1C      Workplace Inspections are carried
           out to identify and control STF
           hazards (See CYC/HS/A10)

   1D      In the event of injuries arising from
           STFs, incidents are investigated
           (See CYC/HS/A2).


                                                                         Page 25                                          SMS Health Check_Master
Version: 5                                                           Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                           Relevant to Service?                    Yes /   Current Status and Action Required Documented?
                                                           No                                  Please      Yes / No
                                                           delete as appropriate                           Please delete as appropriate
    22                    Stress (A22)                                    Current Status                                   Action Required
   22A     A Team/Group risk assessment is carried out
           proactively for each team where stress is a
           hazard identified through standard risk
           assessments
   22B     Individual risk assessments are undertaken
           for identified cases of stress
   22C
           The risk assessment process is used to
           identify potential/actual workplace stressors
           and control measures implemented to
           reduce/minimise the effect of the stressors
   22D     Access to Occupational Health and
           counselling services is available for
           employees experiencing stress
   22E     Trade Unions are involved/consulted on any
           changes to working practices that could
           precipitate stress




                                                                             Page 26                                                 SMS Health Check_Master
Version: 5                                                       Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                 Relevant to Service?                      Current Status and Action Required Documented?
                                                 Yes / No                                  Yes / No                                     Please
                                                 Please delete as appropriate              delete as appropriate
           Suspicious Packages & Bomb
   28              Threats (A28)                              Current Status                                Action Required
   28A     Each site has an ‘Emergency Co-
           ordinator’ for bombs and suspicious
           packages
   28B     Each site has local instructions to
           cover suspicious packages/bomb
           threats
   28C     Visitors are supervised
   28D     Staff receive instruction on
           suspicious packages/bomb threats,
           vigilance and individual
           responsibilities
   28E     Staff who work in high risk areas
           /roles receive training
   28F     Procedures are reiterated during
           times of heightened levels of
           security
   28G     Emergency drills are undertaken




                                                                         Page 27                                          SMS Health Check_Master
Version: 5                                                              Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                      Relevant to Service?                        Current Status and Action Required Documented?
                                                      Yes / No                                    Yes / No
                                                      Please delete as appropriate                Please delete as appropriate
    7         Training and Instruction (A7)                        Current Status                                  Action Required
   7A      All employees, young persons at work
           or on work experience receive health
           and safety induction training which
           includes basic emergency safety
           procedures
   7B      Redeployed, relocated or promoted
           staff receive training to satisfy their
           new activities and responsibilities
   7C      CYC employees receive specific task
           and role related training which covers
           findings and control measures of risk
           assessment
   7D      Managers receive specific health and
           safety management training
           commensurate with their post
   7E      Extra safety provisions are ensured
           during the induction of persons with
           disabilities
    7F     Extra importance is placed on
           inductions with young persons due to
           their lack of awareness of existing or
           potential risks, immaturity and
           inexperience
   7G      Training, instruction and information is
           suitable for the target audience and the
           nature and complexity of the subject

   7H      Testing and understanding form part of
           the training approach
    7I     CYC support the training of Trade
           Union Safety Reps by allowing time off
           work to attend appropriate Trade Union
           courses


                                                                                Page 28                                                  SMS Health Check_Master
Version: 5                                                                           Issued by: H and S Team
Issue: January 2011


Section Name
Head of Section

           Title                                          Relevant to Service?                  Yes /   Current Status and Action Required Documented?
                                                          No                                Please      Yes / No
                                                          delete as appropriate                         Please delete as appropriate
    19                    Vibration (A19)                                 Current Status                               Action Required
   19A     The vibration risk to employees is assessed
           using the industry recognised ‘points
           system’ for daily exposure
   19B     Where employees are or are likely to be
           exposed above the daily Exposure Limit
           Value (5.0 metres per second squared over
           an 8 hour period) immediate action is taken
           to reduce their exposure below the limit
           value
   19C     Where employees are or are likely to be
           exposed above the daily Exposure Action
           Value (2.5 metres per second squared over
           an 8 hour period) a programme of controls
           is introduced to eliminate risk, or reduce
           exposure to as low a level as is reasonably
           practicable. Measures to reduce expose
           include:
           o     Use of other working measures
           o     Provision of equipment which will the
           lower levels of vibration and procurement of
           new equipment based on this

           o       Appropriate maintenance programmes

           o     Provision of suitable and sufficient
           information and training
           o    Limit on the duration and magnitude of
           exposure to vibration e.g. job rotation
           o      Appropriate work schedules with
           adequate rest breaks
           o    Provision of clothing to protect from
           cold and damp
   19D     Health surveillance is provided to those
           employees who continue to be regularly
           exposed above the action value
   19E     Low vibration equipment is purchased
           where available
   19F     Employees are advise of early symptoms of
           HAVS/VWF to enable controls to be put in
           place



                                                                                            Page 29                                                      SMS Health Check_Master
Version: 5                                                            Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                         Relevant to Service?                       Yes / Current Status and Action Required Documented?
                                                         No                                     Please    Yes / No
                                                         delete as appropriate                            Please delete as appropriate
   13          Violence & Aggression (A13)                              Current Status                                   Action Required
   13A     The risk assessment process considers
           the risks associated with exposure to
           potentially violent individuals/ dangerous
           dogs and the control measures required
           to minimise the risk

   13B     The council maintains a Staff Warning
           Register (SWR)
   13C     The SWR is used to inform the risk
           assessment process
   13D     Incidents involving an actual or
           threatened physical assault are reported
           using a CYC incident report form and
           consideration is given to making a
           nomination to the SWR
   13E     Staff who are likely to be exposed to
           potentially violent individuals/ situations
           receive appropriate training
   13F     Customers and visitors are informed
           about expectations of acceptable
           behaviour through clearly defined
           notices or other communication
           channels, e.g. customer contracts
   13G     Staff who have been subjected to
           violence and /or aggression whether
           actual or implied receive the necessary
           support from CYC and external agencies




                                                                                 Page 30                                             SMS Health Check_Master
Version: 5                                                          Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                 Relevant to Service?                      Yes Current Status and Action Required Documented?      Yes
                                                 / No                                   Please / No                                             Please
                                                 delete as appropriate                         delete as appropriate
    23             Water Systems (A23)                         Current Status                                     Action Required
   23A     Hot and cold water supply systems
           to all Council work premises are
           assessed for risks they present to
           occupants. Risk assessments are
           carried out by an appropriately
           approved and accredited contractor

   23B     Other features administered by the
           Council which may display similar
           risks e.g. ornamental fountains,
           vehicle wash facilities etc., are
           similarly assessed
   23C     A regime of managing identified
           risks is implemented in each
           affected premise or feature, to
           include maintenance tasks such as
           tank cleaning etc. where required

   23D     Contractors engaged to carry out
           maintenance of water systems are
           approved and appropriately
           accredited
   23E     Water risks are taken into account
           when designing and installing new
           water systems
   23F     A "Responsible Person" is
           nominated to be responsible for the
           day to day management of the risk
           from Legionella throughout the
           Authority




                                                                           Page 31                                                SMS Health Check_Master
Version: 5                                                      Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                    Relevant to Service?                  Current Status and Action Required Documented?
                                                    Yes / No                              Yes / No
                                                    Please delete as appropriate          Please delete as appropriate
   26              Work Equipment (A26)                         Current Status                             Action Required
   26A     Work equipment is suitable for use and
           only used for the purpose and in the
           conditions it is designed for
   26B     Work equipment is maintained in a safe
           condition:
   26C     Work equipment is subject to regular
           Inspections to ensure that it is, and
           continues to be, safe for use e.g.
           ladders, electrical appliances, lifts,
           wood working machinery, people hoists,
           tail lifts extraction systems
   26D     Work equipment is used only by people
           who have received adequate
           information, instruction and training
   26E     Work equipment is accompanied by
           suitable safety measures, e.g.
           protective devices, markings and
           warnings
   26F     Work equipment is used in a way that
           maintains a safe working environment




                                                                        Page 32                                         SMS Health Check_Master
Version: 5                                                          Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                             Relevant to Service?             Current Status and Action Required Documented?
                                                             Yes / No                         Yes / No                                 Please
                                                             Please delete as appropriate     delete as appropriate

   10              Workplace Inspections (A10)                            Current Status                    Action Required
   10A     Regular formal health and safety inspections of
           premises are conducted for normal CYC
           premises every 4 months as a minimum (see
           CYC/HS/CN10A)
   10B     Health and safety inspections are carried out
           for the following situations for which local
           detailed arrangements and frequencies apply:

           o Building sites (see CYC/HS/F10B)
           o Customer homes (see CYC/HS/F10C)
           o      Temporary work (less than 3 months
           duration (see CYC/HS/F10D))
   10C     Inspections are led by a line manager or
           building manager
   10D     Senior managers are from time to time
           involved in workplace inspections especially
           where controls/improvements cannot be
           actioned
   10E     Trades Union Representatives are invited to
           inspections
   10F     Health and Safety Advisers are consulted if
           specialist advice is required
   10G     Any hazard observed during an inspection with
           serious threat to life or limb is rectified
           immediately
   10H     Actions from workplace inspections are carried
           out, signed off and monitored or raised up the
           line management chain
   10I     Records of inspections are kept for 3 years



                                                                           Page 33                                    SMS Health Check_Master
Version: 5                                                               Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                          Relevant to Service?                        Yes Current Status and Action Required Documented?
                                                          / No                                     Please Yes / No
                                                          delete as appropriate                           Please delete as appropriate
    6                   Work at Height (A6)                             Current Status                                   Action Required
   6A      All work at height is adequately planned (to
           minimise so far as is reasonably practicable
           the risks associated with a fall)

   6B      All risks from work at height are assessed
           and appropriate controls and work
           equipment used. In considering protective
           measures the following hierarchy is applied:

                      - Work at height is avoided
                      where possible
                      - Where it cannot be avoided,
                      work equipment or other measures
                      are used to prevent falls

                    - Where the risk of a fall cannot
                    be eliminated, work equipment is
                    used or other measures applied, to
                    minimise the distance and
                    consequences of a fall, should one
                    occur.
   6C      Workplace instructions include provision for
           emergency and rescue situations
   6D      All those involved in work at height are
           adequately trained and competent
   6E      Risks associated with fragile surfaces are
           adequately controlled
    6F     Equipment used for work at height is
           suitable for the task, and is regularly
           inspected and maintained
   6G      Work at height is monitored using the
           Management of Work at Height Checklist
           (CYC/HS/F6)


                                                                                  Page 34                                                    SMS Health Check_Master
Version: 5                                                          Issued by: H and S Team
Issue: January 2011

Section Name
Head of Section

           Title                                             Relevant to Service?             Current Status and Action Required Documented?
                                                             Yes / No                         Yes / No                                 Please
                                                             Please delete as appropriate     delete as appropriate

            Working Time Regulations (A39) (NEW
   39                 November 2010)                                      Current Status                    Action Required
   39A     CYC uses a period of 17 weeks as the
           reference period
   39B     CYC records and monitors the working hours
           of individual employees
   39C     Unless an individual has signed an opt out
           agreement CYC will ensure that workers do not
           exceed the maximum working time as defined
           in the Working Time Regulations
   39D     Where an individual has signed an opt out
           agreement CYC will ensure that the individual
           does not work excessive hours
   39E
           Where an employee has more than one
           contract with CYC or a second job with another
           employer the Working Time Regulations still
           apply and therefore all hours worked by the
           individual worker are considered in determining
           the hours worked.
   39F     Employees must notify their manager if they
           have more than one contract with CYC or a
           second job with another employer.




                                                                           Page 35                                    SMS Health Check_Master
Version: 5                                                                              Issued by: H and S Team
Issue: January 2011


Section Name
Head of Section

           Title                                             Relevant to Service?                  Yes / Current Status and Action Required Documented?
                                                             No                                Please    Yes / No                                  Please
                                                             delete as appropriate                       delete as appropriate
   30              Workplace Transport (A30)                                Current Status                               Action Required
   30A     Managers undertake a risk assessment of
           all aspects of workplace transport in their
           areas
   30B     Effective control measures are in place to
           reduce these risks, and all employees are
           made aware of their responsibilities in
           ensuring the safety of themselves and
           others
   30C     Safe site – a risk assessment of the site is
           undertaken and actioned
   30D     Safe driver – drivers’ licences are
           checked, drivers are assessed for
           competence and trained / reassessed as
           appropriate; drivers do not use vehicles
           until their managers have approved and
           recorded their competency

   30E     Safe vehicle – vehicles are used and
           maintained in line with manufacturer’s and
           industry guidelines; pre-use checks are
           undertaken and recorded; appropriate
           safety equipment (eg seat belts, child
           restraints, wheelchair restraints, rollover
           protection, reversing cameras, signs etc)
           is in place and used in line with
           manufacturer’s and industry guidelines

   30F     Employees disclose to their managers
           anything which may affect their ability or
           eligibility to drive (e.g. medication, fitness,
           traffic-related offences etc)
   30G     Cycle users at work wear a correctly fitted
           helmet and high-vis garment, and pool
           cycles are regularly checked and
           maintained
   30H     All incidents and near misses re:
           workplace transport are reported using the
           CYC Incident Report Form
   30I     Mobile phones (hand-held or hands-free)
           are not used when driving/riding



                                                                                               Page 36                                                      SMS Health Check_Master

								
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