UTILITIES CONTRACT PROVISIONS FOR UTILITY
INFORMATION ON CONTRACT PLANS
Requested by: Washington
Survey Deadline: July 24, 2007
ASCE 38-02 "Standard Guideline for the Collection and Depiction..."does not standardize how the quality
level of the utility information is shown on the contract plans. I'd like some examples of how states show
the quality level of the utility information. It would also be helpful if you could share some contract
provisions describing the utility information.
Utilities, Railroad & Agreements Manager
Washington State Department of Transportation
PO Box 47329
Olympia, WA 98504-7329
Wisconsin DOT requires that all utility facilities be field located. It is part of our design manual
requirements. Also, there is a state law that requires utilities to locate their buried facilities for planning
purposes. Their location marks must be within 18-inches of the actual facility. The law does not require
them to provide depth information. We do require depth information at selected locations on request.
Our construction contracts do not spell out any utility location quality level standards. It is understood that
all facilities are field located. NOTE: in the statute listed below "Transmission Facilities" are defined as
any utility facility.
(2m) TRANSMISSION FACILITIES OWNER REQUIREMENTS. (a)
Responsibilities. A transmission facilities owner shall do all of the following:
1. Respond to a planning notice within 10 days after receipt of the notice by conducting field
markings, providing records and taking other appropriate responses.
Ernest J Peterson, P.E.
State Utility/Access Engineer
Wisconsin Department of Transportation
Our design sections do not have a standard to indicate the quality of utility information on the plans.
Instead a note is put in our special provisions that utility information is provided for informational purposes
only and that the administration assumes no responsibility for the accuracy of the information.
Nelson P. Smith, Jr.
Statewide Utility Engineer
Maryland State Highway Administration
211 East Madison Street, mailstop MLL4
Baltimore, Maryland 21202
Ohio allows longitudinal installations by permit with no compensation in non-limited access right-of-
way...if it is limited access we do not allow such installations unless there are very serious, overriding
reasons to do so (usually physical characteristics of the area in question, avoidance of significant cost of
installation to go in a different alignment, etc.) and again it would be by permit....we do not allow
longitudinal installations on our interstates....hope this helps...
In Alabama, I have not been able to sell our Department on a SUE Program. Therefore, the location of
the utilities is mainly from company records and field survey. Our specifications state that the roadway
contractor is responsible for the location of all utilities whether they are depicted on the plans or not. (I
don’t think that hold the contractor accountable in that regard. We nearly always pay for relocating
previously undetected underground utilities that are discovered on construction). Sometimes when
underground utilities are shown in the profile view, we may label them with a disclaimer as to the
accuracy of the information.
Robert G. Lee
State Utilities Engineer
1409 Coliseum Blvd.
Montgomery, AL 36110
Oklahoma has a statutory requirement that utility owners stake their facilities upon request
prior to or during our routine surveying activities. The survey crew then transfers the staked
location information into survey data files, Microstation format. Essentially we are utilizing 2-
D data with approximate depths.
Kurt A. Harms
Chief, Right-of-Way & Utilities
Okla. Dept. of Trans.
200 N.E. 21st Street
Okla. City, OK 73105
Iowa has not developed standards of its own for noting the quality level of utility information on its plans.
We have received plans from private consultants with those kinds of notes and have found the
information very helpful.
Iowa Dept. of Transportation
Phone: (515) 239-1014
FAX: (515) 817-6684