HEATON NORMAL INTERMEDIATE SCHOOL
Every staff member to have his or her own copy
EMERGENCY PREPAREDNESS PLAN
HEATON NORMAL INTERMEDIATE SCHOOL
Procedure Building Evacuation in the Event of an Emergency
1. To ensure all personnel are evacuated from buildings safely and efficiently.
2. To ensure all staff are well prepared for evacuation by being familiar with and regularly (once a
term) practice the procedure for a building evacuation due to fire, earthquake or other
Raising the alarm:
Give the evacuation signal, which is the continuous ringing of the electric alarm with
continuous instruction ‘Evacuate the Building’. (administration staff)
In the event of the electricity supply being cut, a hand bell (kept in the office) will be rung.
All staff must know the location of the alarm switches.
In the event of a fire phone the Fire Brigade:
Dial 111. This will be the responsibility of Sue Sugrue/Margaret Noble-Laffey
Tell the operator the service required. Give the ADDRESS: 125 – 133 HEATON STREET
including the name CHRISTCHURCH, where help is required.
Evacuation of the buildings:
All staff are to assembly in the science quad area. If this is unsafe the next area is the court
outside Rooms 11 and 12, then the field in front of Block 2.
To be undertaken in a calm, orderly way.
The teacher responsible for the class/group will continue with the responsibility for the
students under his/her care at the time of the evacuation.
Class teachers without their homeroom classes at the time of evacuation will join their
respective classes as soon as possible.
Children working in groups away from their classes must join the class as soon as practicable.
Technology rooms with ovens or possible hazard related appliances which could cause
further risk should be switched off at the mains switch unless, in the opinion of the staff
person responsible there is an increased risk for students or the staff person themselves.
Teachers will evacuate the buildings briskly, using the normal daily exits (where possible)
which shall be considered the Primary Escape Route. (Displayed in each classroom). An
alternative exit must also be designated in case the Primary Escape Route is blocked. In
most cases this will be the alternative door, but it could also include windows.
Classes will move to the assembly area for that room and wait in a line. The science quad is
marked in Room numbers.
Teachers are to be particularly aware of students with special needs, as they may be more
anxious than other students.
The teacher will leave the room last, after checking the corridors, and take the class list, which
is placed by the external door. The teacher’s duty sash should also be located next to the
class list. This should be worn so that teachers can be easily identified.
The teacher in the Art room will check the toilets by this room, the teacher in Room 11 will
check the toilets near Room 11 and 12 and the teacher in room 5 will check the toilets by
Administration block, toilet and changing rooms, students’ toilets and changing rooms
next to the admin block: Principal/Deputy Principal will check then report to the
Emergency Coordinator at the assembly point.
If the staff member considers the allocated area places the students in a dangerous position,
she/he will move the group briskly to the nearest open space.
The class teacher must stay with his/her class at all times.
Specialist teachers will join their designated house.
The class teacher accounts for all students by doing a roll check.
Each teacher will send a runner with the completed attendance lists, to liaise with the
Emergency Warden (Executive Officer/Deputy Principal), who will be stationed at the front
of the designated area – SCIENCE QUAD ), wearing a sash.
If the emergency occurs at INTERVAL or LUNCHTIME, students are to assemble at the
science quad in their class lines.
If someone is not accounted for at roll check, then staff designated by the Principal will check
The school must be deemed safe and a full roll call completed, before the all clear signal is
given by the Principal
HEATON NORMAL INTERMEDIATE SCHOOL
The MARSHALLING AREA
The assembly area is the Science quad. If this is not considered safe the assembly area is likely to
be the quad outside rooms 11 and 12 or the main field.
Staff to be placed at entry points to the school in the event of emergency services and parents
Entrance Gate: Margaret Noble-Laffey/Sue Sugrue
Front Gate Fence: Dean Terris/Mike Hogarth
School Evacuation Plan
Heaton Normal Intermediate School
Heaton Normal Intermediate School
Emergency & Accident Procedures for International Students
This sheet contains information about what you need to do in case of an accident involving your
international student. Please keep it in a safe place e.g. on your fridge, on the family notice board or
by the telephone.
Homestay caregivers need to ensure that everyone who takes care of the international student is
aware of these procedures.
1. Emergencies and accidents
An emergency is a situation that requires immediate action. In such a situation, there is not usually
time to look up procedures or refer to written information. It is vital that everyone is familiar with
emergency procedures before an emergency occurs.
An accident may or may not constitute an emergency. If the accident does not constitute an
emergency, there may be time to look up procedure or refer to written information.
Homestay caregivers need to decide if a situation is an accident or an emergency, and act
2. Education provider’s responsibility
The education provider has responsibility in the case of emergencies and accidents during and
outside of school hours when the student is in a homestay or designated carer situation. This means
that the education provider should be contacted as soon as possible in these situations. The
education provider will help and support you and make sure that all appropriate procedures are
3. What to do
In an emergency act appropriately (e.g. remove the student from danger, apply first aid, call an
ambulance) then phone the first language support person:
Support Person Maria Kang – Korean
03 - 3588094
Support Person Mami Kumada - Japanese
03 - 3551144
Then contact the school’s 24-hour contact person:
24-Hour Contact Name See 24 / 7 card
The education provider is responsible for contacting the international student’s parents. You are not
responsible for this, and in an emergency or accident contact with the international student’s parents
should be made by the education provider only.
4. In case of accident or illness
If an international student is injured or unwell and your level of concern is high take the student to
the nearest accident and emergency department or, if appropriate, dial 111 and ask for an
ambulance. If your level of concern is low or moderate take the student to your GP or, if time
permits, call 3559555 for advice during the day.
If you are concerned for your student’s well being and unsure of what to do, call the student’s
emergency contact for assistance, as it is better to be cautious.
Your student’s details:
(Please fill in and keep in a safe place)
Insurance Details Medical Concerns Allergies Previous Illnesses
At the start of each school term ensure that you prepare by following the checklist below:
I have an up to date list of students in my class, with the landline, cellphone and addresses of
caregiver 1, 2 and a nominated friend, family member who may collect their child if the
evacuation of the school is necessary. This is placed near the external door to the classroom
with a clipboard and pen. My duty sash is also located nearby.
I have the fire and earthquake procedures displayed in my classroom.
I have practised the procedure for an earthquake and emergency exit from the classroom with
I have discussed emergency preparedness at home with my own family members. I have left
with the School Secretary, the names and contact information of two family members/friends
who may be contacted on my behalf if necessary.
I have read the Emergency Procedure Manual, and I am conversant with my responsibilities.
I have conducted a classroom hazard check utilising the classroom hazards checklist in the
staff manual. I have notified the Executive Officer of any hazards that need to be fixed.
I am aware of the location(s) of fire extinguishers near my classroom.
I know how to use the fire extinguisher(s).
Classroom Hazards Checklist
The checklist below will help you identify classroom hazards that can be reduced or eliminated at little
or no cost. Discuss any established hazards which you cannot eliminate yourself with the Executive
Ask Yourself These Questions:
Are free standing cabinets, bookcases, and wall shelves secured to a structural
Are cupboards latched, preventing doors from opening during an earthquake?
Are heavy objects removed from high shelves e.g. potplants, stereo equipment?
Are the TV monitor, OHP and video securely attached to a portable cart with
lockable wheels or placed on rubber cups?
Are the desks and chairs far enough apart to allow students to safely and quickly get
under their desks during an earthquake? Re-assess class layout after an earthquake
Is the piano secured against rolling during an earthquake?
Are hanging plants secured to prevent them from swinging and breaking windows or
falling during an earthquake?
Are aquariums, birdcages or other potentially hazardous displays located away from
seating areas and securely fastened to a wall?
Are mounted objects (clocks, maps etc) secured against falling?
Are sharp objects such as scissors locked away in a cupboard?
Is my desk surrounded by bookshelves, windows, and other equipment that may
cause injury? Is the space under my desk clear, allowing me to get under my desk
during an earthquake?
Have I practised earthquake drills (inside and outside) with my students this year?
Are there any other concerns I have? Any concerns my students have?
Note: In many schools you will find that lights and/or heaters are attached by chains to the ceiling.
This is to allow these items to swing safely during an earthquake. Students will find this reassuring to
know. Check that the ceiling hooks are closed and secure.
Collection of Students from the School in an Emergency
1. Students can only be taken off site by caregiver 1,2 or by a previously nominated friend or
neighbour. The first of these people to arrive will take the student off site.
2. Students are signed out by their class teacher who records the name of the person who collects
the student and the time. If the class teacher is not available the student is signed out by the
Emergency Coordinator who has the full list of names.
3. The Principal has the discretion to allow someone other than caregiver 1, 2 or the nominated friend
or neighbour to take a student off site if she or he considers the safety of the student (or others) is
at risk if the student remains on site. The “risk” is likely to be different in every emergency situation
and will be assessed at the time in consultation with the senior management team/BOT. The
person taking the child off site should be someone the child knows and feels comfortable with. A
record is kept of the name and contact details for the caregivers/emergency contacts. The
Principal’s contact details will also be given to this person. The Principal must be satisfied that the
student is safe with the person she or he allows to take the student off site.
In each classroom in a plastic pouch by the external door:
1. Each class will have a full list of students, the names, cellphones, landlines and addresses of
caregivers 1 and 2 and a nominated friend or neighbour.
2. Medical conditions particular to a student will be noted next to their name.
3. This list will be updated each term or more often as required.
4. The emergency contact list will be attached
5. There will be a clip board and pen attached to the class list.
6. The teacher’s duty sash is placed next to the class list.
The full school list of the above is held by the Emergency Coordinator and the Principal.
There will be two kits, one located in the admin office with loud hailer and one to be placed in a
locked container in the far corner of the bike stands. The following items will be in each kit:
10x heat blankets
2x first aid kits
2x refective jackets
1x prepaid phone
1x water ( 300 litres)
1x hand sanitiser
1x fire blanket
1 packet water purifier tablets
Full list of students and contact details for caregiver 1,2 and nominated friend/neighbour
Full staff list and contact details of two family/friends