FLORIDA EMERGENCY PREPAREDNESS ASSOCIATION by mpU36R

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									        Florida Emergency Preparedness Association
                           and the
        Florida Division of Emergency Management

               FEPA/FDEM Instructor Recognition

                           Committee Manual




                         Original Draft Date: 3/31/2011
                         Last Modification Date: 4/26/11
                   Approved by FEPA Board of Directors 8/3/11




                   Florida Emergency Preparedness Association
                            Instructor Recognition Program
                                 400 Capital Circle SE
                                      Suite 18-263
                              Tallahassee, Florida 32301
                                 Phone: (850) 274-1835
                                     www.fepa.org



Disclaimer: The Florida Emergency Preparedness Association (FEPA) is not
establishing standards governing the conduct of any emergency management instructor
or establishing any set procedures for work performance. The instructor recognition
program is designed to recognize the educational, training, and experience level of an
instructor relevant to the emergency management field in the State of Florida.
                                         Table of Contents
                                           April 26, 2011


FEPA/FDEM Instructor Recognition Program

Recognition Program                                             4
Master Instructor                                               4
General Instructor                                              4
Apprentice Instructor                                           4
Overview                                                        5
Objectives                                                      5
Definitions                                                     5

Recognition Committee

Roles and Responsibilities                                      6
Committee Composition                                           7
Committee Meetings                                              7
Quorum                                                          7
Evaluating                                                      7
Organizational Structure and Authority                          7
Confidentiality                                                 8
Conflict Management Policy Issues                               8

Instructor Recognition Evaluators

General                                                         8
Terms                                                           8
Application for Appointment as FEPA Instructor Evaluator        9
Vacancies                                                       9

Instructor Recognition Committee Management

General                                                         9
Duties of the FEPA Instructor Recognition Committee Co-Chair    9
Instructor Recognition Program Maintenance                     10
Instructor Recognition Committee Voting Rule on Issues         10

Application Evaluation Policies and Procedures

Application Timelines                                          11
Application Submission                                         11
Application Evaluation                                         11
Application Package Evaluation                                 11

Candidate Notification of Evaluation

Applicant’s Submission Incomplete                              12
Applicant Mentoring                                            13
FEPA/FDEM Instructor Recognition                               13
Denial of Recognition                                          13
Reapplication by Denied Candidates                             13
Re-recognition Application                                     13
Recognition Duration                                           13
Maintaining Recognition                                        14
Re-recognition Requirements                                    14


                                                                2
Notification                                      14
Recognition Expiration                            14
Disposition of Application                        14
Request to Reconsider                             14

Finance
General                                           15
Application Fees                                  15

Attachments
1. Approval Process                               16
2. Instructor Recognition Recommendation Report   18
3. Evaluator Checklist                            19
4. Process Flow Chart                             21




                                                   3
FEPA/FDEM INSTRUCTOR RECOGNITION PROGRAM
Recognition Program
The Florida Emergency Management Instructor Recognition Program (FEMIRP)
is a joint venture of the Florida Emergency Preparedness Association (FEPA)
and the Florida Division of Emergency Management (FDEM) and is designed to
recognize individuals who possess the experience, knowledge, and skills to
instruct or conduct exercises in Florida’s emergency management programs.
The Instructor Recognition Program is not only recognizing a block of emergency
management instruction, but also partners in the public, private, and volunteer
sectors who dedicate their time and efforts in the field of emergency
management.

The term “Comprehensive Emergency Management” means integrating all
stakeholders, in all phases of emergency activity, for all types of disasters. The
“comprehensive” aspect of Comprehensive Emergency Management includes all
four phases of disaster activity: mitigation, preparedness, response, and recovery
for all-hazards in a federal, state, and/or local operating partnership.

The recognized individual has shown that they are capable of effectively
accomplishing the goals and objectives of disaster/emergency management in all
the environments listed above. The FEPA Recognition Program affords the
applicant three different levels of Recognition for which to qualify:

Master Instructor
Highest level of recognition for those persons who hold advanced instructor
certifications and for persons who hold certifications from other organizations that
the emergency management profession wants to recognize as Emergency
Management (EM) Instructors such as: Federal Emergency Management Agency
(FEMA), fire, police, hazardous materials (HAZMAT), Homeland Security, etc

General Instructor
An Instructor certified in one or more recognized areas of instruction. To include
Homeland Security Exercise and Evaluation Program (HSEEP), Professional
Development Series and Advanced Professional Series, HAZMAT, Radiological,
Incident Command System (ICS), etc.

Apprentice Instructor
This level is designed to encourage instructor mentoring. Subsequent courses
will be scheduled to partner the Apprentice with a more experienced instructor.
The Apprentice Instructors must be monitored by others instructor(s) prior to
being approved to teach identified courses. FEPA and FDEM would provide an
opportunity for the Training Committee to require additional experience before
awarding a higher recognition level.




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Overview
This recognition program identifies the full-time professionals who have devoted
a minimum of five years training in the emergency management/response
profession (EMS, Fire Rescue, HazMat, Law Enforcement, and Emergency
Management) with two of those years being in the State of Florida. Applicants
for this recognition must be able to prove their eligibility by including
documentation of required training and/or experience in the classroom or
exercises conducted. The Master Instructor level of two-hundred hours of
classroom and/or exercise experience and the General Instructor level of one-
hundred hours of classroom and/or exercise experience of which half must be
completed within the state of Florida.

NOTE: A listing of each requirement for recognition is listed in the checklist of
the application package. Please be sure to fill out the FEPA/FDEM Instructor
Criteria for the appropriate Instructor Level for which you are applying.

Keep in mind that while you are filling in this application, you are submitting a
document for your Instructor Recognition. The application that you submit to the
Training and Development Committee must be organized with sections
identifying each set of documents that are required. Neatness counts. The
Committee will return any application that is not submitted in this manner.
The recognition application has been designed to be easy to follow. Preceding
each section of requirements will be an instructional page that will tell you what is
expected in each section. Please be sure to follow the directions. These
directions will help you to avoid common mistakes that are made during the
application process.
If you should have any further questions, please feel free to contact any of the
FEPA/FDEM Training and Development Instructor Recognition Program
members, listed on the FEPA Web Site at www.fepa.org (see Instructor page
under Programs). Applicants are encouraged to work with a Instructor
Recognition Program mentor before submitting an application package to ensure
consistency and accuracy.

Objectives
The objectives of the FEPA/FDEM Instructor Recognition Program are as
follows:
     To recognize those that provide instruction in the field of emergency
       management;
     To enhance the quality of emergency management training in Florida; and
     To build partnerships in emergency management.

Definitions
This application process has been designed to recognize individuals who
possess the experience, knowledge, and skills to effectively teach, instruct,


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and/or facilitate classes in a comprehensive emergency management program.
The recognition is not only to identify those interested emergency management
professionals, but also emergency management partners in the public, private,
and volunteer sectors who dedicate their time and efforts to the training in any of
the fields that encompasses emergency management; fire, emergency medical
services, law enforcement, transportation, American Red Cross, and Hazardous
Materials.

 FEPA/FDEM INSTRUCTOR RECOGNITION COMMITTEE
Roles and Responsibilities
    Be jointly managed by the FEPA Board of Directors through the FEPA
      Training and Development Committee's Instructor Subcommittee and the
      FDEM Director or designees.
    Designate the Chair of the Instructor Recognition Subcommittee of the
      FEPA Training and Development Committee as the administrator of the
      Program for the provision of technical expertise and leadership of the
      Program, under general guidance from FDEM and FEPA. The Instructor
      Recognition Subcommittee shall be composed of eight persons. As
      needed, alternate committee members may be established to fill
      vacancies.
    Four of the eight members of the Instructor Subcommittee shall be FDEM
      representatives for the purposes of the FEPA/FDEM Instructor
      Recognition Program.
    Implement consolidated candidate assessment and rating standards,
      guidelines and administrative rules as approved by the two parties. All
      disputes and impasses identified by the Instructor Subcommittee shall be
      ultimately resolved by the Director of the FDEM.
    Empower the Instructor Subcommittee to develop and implement a review
      process in order to assess the credentials of persons who seek
      recognition and/or re-recognition.
    Jointly award credentials to qualified emergency management instructors
      and exercise practitioners.
    Jointly provide programmatic enhancements to improve emergency
      management training and educational programs offered by both
      organizations.
    Provide other services as deemed appropriate by the two parties.

The FEPA Training and Development Committee is charged by the FEPA Board
of Directors to administer the FEPA/FDEM Instructor Recognition program. A
major function of the Instructor Recognition Committee is to conduct a peer
review of the submitted applications and recommend awarding of the
FPEA/FDEM Master, General, or Apprentice Instructor recognition to the
applicants who meet the requirements of the program. In addition, the Instructor
Recognition Committee is charged to:
     Recommend program policy to the FEPA Board of Directors;


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      Review and approve recommendations of Master, General and Apprentice
       Instructors; and
      Report to the FEPA Board of Directors on the status of the program and
       recommend changes.

The Instructor Recognition Committee assures that the program remains open,
fair, and impartial. The evaluators will retain integrity by recognizing that
successful applicants have met the minimum standards outlined in the program.

Committee Composition
Evaluators will be representatives of the Association’s membership as
recommended by the FDEM/FEPA Co-Chairs through the FEPA Training and
Development Chair and approved by the Board of Directors.

Committee Meetings
The FEPA/FDEM Instructor Recognition Committee will meet, at a minimum, at
the FEPA Annual Meeting and Work Session and the FEPA Mid-Year Work
Session during each calendar year. All meetings will be announced at least thirty
(30) days in advance. These meetings may be enhanced by technology.
Conference calls, video conferencing, and/or web based meeting conference
solutions may be used for conducting FEPA/FDEM Instructor Recognition
Committee official business. Electronic web based voting may be conducted by
the Instructor Recognition Committee.

All Committee business shall be conducted in accordance with Robert’s Rules of
Order, as revised, unless specifically addressed in the policy.

Quorum
A quorum is five (5) members with a minimum of two (2) from either FEPA or
FDEM appointed Evaluators in person or by conferencing technology.

Evaluating
Evaluation of the applicant’s package will be conducted by a minimum of two (2)
FEPA and two (2) FDEM appointed evaluators.

The Co-Chair (FEPA and FDEM) shall withhold his/her vote unless a tiebreaker
vote is needed. In cases of a tie vote, the Co-Chairs shall cast the final vote.

In cases where confidentiality may be warranted, an anonymous paper ballot
vote may be requested by the FEPA or FDEM Co-Chair.

Organization Structure and Authority
The FEPA portion of the Instructor Recognition Committee reports through the
Chair of the Training and Development Committee to the FEPA Board of
Directors, which serves as the final oversight body for the FEPA part of the
Instructor Recognition Committee and bears ultimate responsibility. The FDEM



                                                                               7
part of the Instructor Recognition Committee reports to the Florida Division of
Emergency Management, which serves as the final oversight body for the FDEM
part of the Instructor Recognition Committee and bears ultimate responsibility.

The Instructor Recognition Committee officers are the FEPA and FDEM Co-
Chairs. The FEPA President shall appoint the FEPA Co-Chair, and the Director,
or designee, of the Florida Division of Emergency Management shall appoint the
FDEM Co-Chair.


Confidentiality
The discussion of the Instructor Recognition Committee business is to be kept
within the confines of the Committee only, and shall not be discussed with
applicants or other parties outside of the Instructor Recognition Committee,
FEPA Executive Committee, the FEPA Board of Directors, and the leadership of
the Division of Emergency Management.

Conflict Management Policy Issues
If there is a disagreement among evaluators, it may be necessary to bring the
issue before the Instructor Recognition Committee, as a whole, for a final vote. If
a resolution is not reached, the matter will be referred to the FEPA Board of
Directors for determination.      All impasses identified by the Instructor
Subcommittee shall be ultimately resolved by the Director of FDEM through the
FEPA Board of Directors.

         INSTRUCTOR RECOGNITION EVALUATORS
General
All FEPA/FDEM Instructor Recognition Evaluators are volunteers and serve
equally with one (1) vote. Qualities required for appointment as a FEPA
Instructor Recognition Evaluator include:
        Demonstrated knowledge of the tenets of emergency management
           through review of resume;
        Interest in fully serving;
        Personal and employer commitment for time required to serve;
        Commitment to the FEPA Instructor Recognition Program;
        If representing FEPA, a FEPA voting member in good standing;
        Capability to work in an unbiased and confidential manner; and
        Classroom or Exercise Instructor in the any of the phases of
           emergency management; preparedness, response, recovery, and or
           mitigation.
        FPEM Certification is preferred but not required.


Terms
There are no term limits for the Instructor Recognition Evaluators.


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Application for Appointment as FEPA Instructor Evaluator
The Instructor Recognition Committee is charged with formulating and presenting
a potential slate of Evaluators to the FEPA Board of Directors at the FEPA
Annual Meeting and Work Session.
In order to be considered as a candidate for a FEPA Evaluator the candidate
shall:
       1st Submit a letter of interest and commitment to the FEPA Instructor
            Recognition Committee Co-Chair to become a FEPA Instructor
            Recognition Evaluator;

      2nd Have their FEPA Area Governor or their County Emergency
          Management Director submit a letter of endorsement directly to the
          FEPA Instructor Recognition Committee Co-Chair.

FDEM will appoint their evaluators and submit the list to the Co-Chair of the
Instructor Recognition Committee who will then present the list to the FEPA
Board of Directors through the Chair of the Training and Development Committee
for information.

Vacancies
A vacancy occurs when an appointed FEPA Evaluator cannot complete their
term of service. Any Evaluator who misses two (2) consecutive meetings or
conference calls without prior excuse by the FEPA Co-Chair will be relieved of
their duties and responsibilities at the discretion of the Committee. The Training
and Development Committee Chair will notify the Board of Directors of such
action. The Instructor Recognition Committee Co-Chair will notify the relieved
Evaluator in writing. A copy of the notification will be provided to the FEPA Chair
of the Training and Development Committee and the FEPA Executive Director.

INSTRUCTOR RECOGNITION COMMITTEE MANAGEMENT
General
The FEPA Instructor Recognition Committee shall be managed by the FEPA Co-
Chair elected by the voting members of the Committee. The term of service for
the Co-Chair shall be for two (2) years. The FEPA Co-Chair may serve multiple
terms, not to exceed four (4) years or two (2) terms. If the Co-Chair is unable to
fulfill the duties another Co-Chair will be elected by the Training and
Development Committee and presented to the FEPA Board of Directors for
approval.

The FEPA Co-Chair will be nominated by the Training and Development
Committee and referred to the FEPA President for consideration and ratification.

Duties of the FEPA Instructor Recognition Committee Co-Chair
       Prepare the agenda for Commission meetings;


                                                                                 9
         Call and preside at meetings of the Committee or direct an alternate
          Committee evaluator to serve in case of absence;
         Shall only vote if warranted by a tie vote;
         Authorize excused absences from Committee meetings;
         Serve as a mentor and guide for fellow Evaluators;
         Assign candidate applications to Evaluators for review;
         Coordinate the candidate’s application process, including follow-up
          correspondence on certification status;
         Issue a notification of denial of certification to unsuccessful candidates;
         Ensure that Committee actions are properly recorded and
          communicated to candidates, the FEPA Training and Development
          Committee, the FEPA Executive Committee, the FEPA Board of
          Directors, and the FEPA Executive Director;
         Serve as the liaison between the Committee and the FEPA Training
          and Development Committee, FEPA Board of Directors, FEPA
          Executive Committee, FEPA Executive Director, and candidates;
         Appoint and guide the work of special committees as required.
         Coordinate the promotional activities of the Instructor Recognition
          Program;
         Produce minutes of the Commission meetings and conference calls;
         Appoint an Evaluator to take minutes in case of their absence;
         Make notification to Evaluators of meetings and conference calls at
          least thirty (30) days in advance;
         Track applications throughout the review process;
         Coordinate the Candidate’s application process, including follow-up
          correspondence on recognition status;
         Maintain the Recognition List of all Instructors, Master, General, and
          Apprentice;
         Maintain a current Instructor Recognition Committee Roster;
         Provide updates for the FEPA website;

Instructor Recognition Program Maintenance
The Program will be reviewed and revised as necessary, every two years at a
minimum.

Instructor Recognition Committee Voting Rule on Issues
Voting will take place at scheduled meetings, this may include teleconference,
and voting will be done by the Instructor Recognition Committee as a whole. A
majority vote is necessary to rule on any issue. The Committee’s
recommendation for recognition will be submitted to the FEPA Executive
Committee for final disposition.




                                                                                  10
   APPLICATION EVALUATION POLICIES AND PROCEDURES

Application Timelines
Application packages can be submitted at any time during the year via email.
The application must be received before the close of business on December 1 st
of each year. This deadline will allow a minimum of thirty (30) days for review
prior to the FEPA Annual Meeting and Work Session.



Application Submission
Applicants are encouraged to work with a member of the Instructor Recognition
Committee before submitting an application package to ensure consistency and
accuracy. Mentoring ends upon submission of the application.

The application must be organized and divided identifying each set of documents
that are required. Neatness counts as part of the review.

The candidate shall submit their electronic application to the FEPA Co-Chair.
Contact information for the FEPA Co-Chair will be maintained on the FEPA
website (www.fepa.org).

The Instructor Recognition Co-Chairs will assign a review team, notify the
assigned Evaluators via email, and forward the appropriate Instructor
Recognition Application Review Checklist along with the scanned application.
The FEPA Co-Chair will start the application tracking process.

If possible, the first and second evaluator should review the application as a team
and as soon as possible return their recommendation to their respective Co-
Chair.

Application Evaluation
For the purpose of reviewing applications, the Instructor Recognition Committee
understands the importance of a controlled review process. Evaluators will
conduct application reviews within a controlled environment to protect the
applicant’s confidentially. All Evaluators shall ensure the quality and consistency
of the review process.

Applications shall be reviewed in a fair, honest, and unbiased manner. The only
exception for discussing the application outside the review process or with other
evaluators is during cases when the applicant’s supervisor is an Instructor
Recognition Evaluator and information needs to be verified. In these cases, the
applicant’s supervisor may verify work activity only and may not be involved
further in the review process of the application.




                                                                                11
Evaluators should decline review of an application due to conflict of interest; if
they mentored the applicant, or feel they cannot make an objective judgment
regarding the candidate or the application submission.

Application Package Evaluation
The FEPA and FDEM Co-Chairs will assign the candidate’s application to their
respective evaluators. Each candidate’s application is reviewed by at least two
(2) FEPA and two (2) FDEM Evaluators, who will complete a Recognition
Application Review Checklist. The following guidelines apply to such review:
   1. If upon the first review, two (2) Evaluators agree that the applicant meets
      the requirements of the program, the application and completed Instructor
      Recognition Application Review Checklist is e-mailed to the FEPA Co-
      Chair. If this is an FDEM approval then the FDEM Co-Chair will email the
      recommendation to the FEPA Co-Chair.
   2. If clarification of documentation is needed during the review that is
      correctable by working with the applicant, Evaluators may work with the
      applicant to resolve for approval. The Co-Chairs are to be kept informed
      of the status. If the review concludes with two denials and there is no
      hope of resolution by the applicant, the denial will be emailed to both
      FEPA and FDEM
   3. If upon the first review, two (2) Evaluators agree that the applicant does
      not meet the requirements of the program, recommendations are sent to
      both Co-Chairs to deny approval.
   4. If the first two (2) Evaluator’s judgment differs, the application is assigned
      to a third evaluator by the respective Co-Chair for review and evaluation.
      The majority opinion to grant or deny certification is binding.

        CANDIDATE NOTIFICATION OF EVALUATION
Applicant’s Submission Incomplete
When an application is submitted to the Instructor Recognition Committee, it will
be fully reviewed by at least two (2) Evaluators. Applications that are found to be
incomplete will cause the Co-Chair to request the additional information from the
applicant.

If two (2) Evaluators find that the application is not acceptable or incomplete, they
will note the deficiencies on the Candidate Evaluation Review Checklist and the
applicant will be notified by the Co-Chair of the findings.

Depending on the nature of the deficiency, the reviewing Evaluator may make
contact with the applicant to request additional supporting documentation to
resolve the deficiencies.

All applicants get a second chance. No applicant is denied following the first
Committee review of the application.




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Applicant Mentoring
The FEPA Instructor Recognition Committee encourages mentoring of
applicants. The best service a mentor can provide is to emphasize the process
of being a recognized instructor. This can be done by encouraging professional
development which will result in meeting the minimum qualifications to be a
recognized Master, General or an Apprentice Instructor. For example, letting a
person know about upcoming training opportunities, or helping them become
involved in groups or programs which could result in their being able to document
instructor experience. Technical assistance could include helping an applicant
document their training courses or assemble and organize their packets.

It would not be appropriate for a mentor to pre-approve an application. Mentors
must make it clear to the candidate that there is no guarantee that their
suggestions guarantee approval of their credentials. Any member of the
Instructor Recognition Committee who evaluates a candidate’s credentials prior
to official submission must remove him/herself from the evaluation process when
it comes before the full Instructor Recognition Committee.

FEPA/FDEM Instructor Recognition
Successful candidates who meet the requirements for recognition will be advised
by letter from the Chairman of the FEPA Training and Development Committee.
FEPA/FDEM Instructor Recognition Certificates will be issued at the FEPA
Annual Awards Ceremony. The awarding of FEPA/FDEM Instructor Recognition
designations, Master, General, and Apprentice, will be presented by the FEPA
President with the Training and Development Committee Chair assisting unless
otherwise arranged. Those individuals who attain Instructor Recognition and are
unable to attend the FEPA Annual Awards Ceremony will have their certificate
forwarded to them by mail.

Reapplication by Denied Candidates
There is no time limitation for Applicants wishing to reapply for recognition once
denied. Re-applications after one (1) year from the initial date of denial must
resubmit a new package.

Re-recognition Application
Re-recognition must be accomplished at five (5) year intervals by submitting
documentation that demonstrates continued eligibility under the program
requirements.

Recognition Duration
Recognition is effective for a period of five years. In order to continue
recognition, candidates must maintain teaching and any other program
requirements by December 1st of the fourth full year following the year in which
they were last recognized (i.e., if recognized 1/1/11, Re-recognition application
must be submitted by 12/1/15). Re-recognition expires for those who fail to
recertify every five years (5) as of the FEPA Annual Awards Ceremony.



                                                                               13
The Instructor Recognition term begins and ends with the FEPA Annual Awards
Ceremony.

Maintaining Recognition
The designation of Master Instructor, General Instructor, and Apprentice
Instructor are recognized in the State of Florida as marks of distinction within the
emergency management profession. It is incumbent upon those so designated
to make every effort to remain current with rapidly changing technological
advances in educational theories and administrative requirements. Recognition
maintenance provides recognized instructors with an opportunity to demonstrate
that they have kept up with these advances and reinforces their commitment to
professionalism in the full umbrella of the emergency management community. It
is highly recommended that all FEPA/FDEM recognized instructors maintain a
FEPA membership for the duration of their recognition.

Re-recognition Requirements
Re-recognition must be accomplished at five (5) year intervals by submitting
documentation that demonstrates continued training in the emergency
management field.

Notification
The FEPA Executive Director will make an effort to notify all Recognized
Instructors when they are approaching the fourth (4th) anniversary of their last
recognition.

Recognition Expiration
The FEPA/FDEM Instructors whose recognition expires will no longer be
permitted to use the Master, General and Apprentice designation nor will they be
listed as such on the Florida Emergency Preparedness Association’s website.
After expiration of initial recognition, the candidate must complete a new
FEPA/FDEM Instructor Recognition Application. If the candidate passes, they
will become part of the current class not part of their original class cycle.

Disposition of Application
Current applications will be maintained by FEPA for a period of five (5) years and
then will be deleted from the computer system.

Request to Reconsider
When an applicant disagrees with an Evaluator’s finding, there is opportunity to
have the Instructor Recognition Committee reconsider the application. Upon
receipt to reconsider, the FEPA Instructor Recognition Co-Chair shall assign the
application to two (2) different evaluators who were not involved in the original
review.




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Findings of the evaluators will then be brought back before the full Committee.
Only the items being appealed by the applicant will be reviewed. Evaluators will
vote on the findings and will come to one (1) of the following conclusions:

   1) Finding Overturned: The original finding of the Evaluators overturned.
      Sufficient evidence is present to approve the application.

   2) Finding Sustained: The original finding of the Evaluators of approval or
      denial sustained. Not enough evidence is present to overturn the original
      Evaluators ruling. At this point, the applicant will be afforded the
      opportunity to appeal.

                            Appeals Procedure

Denial of Recognition
Candidates whose applications are denied by the FEPA/FDEM Instructor
Recognition Committee will be denied the recognition designation. The denial
letter shall be written by the Chair of the FEPA Training and Development
Committee, outlining the deficiencies in the application. This letter shall be sent
from or have a return address from the FEPA Office. A copy shall be retained by
the FEPA Office.

The applicant may appeal the committee’s decision to the Director of the Florida
Division of Emergency Management. The Director may appoint a person, within
the Division of Emergency Management, to review the application, decision
process and committee recommendation to ensure the application was provided
the appropriate level of review and the review was fair and impartial. The
Director, or his representative, will notify the applicant of the final decision. The
Directors decision will be final.

                                   FINANCE
General
The FEPA Instructor Recognition Program, will be sponsored and administered
by both FEPA and FDEM, is intended to be financially self-sustaining.
Anticipated expenditures will be brought to the FEPA Board of Directors for
consideration.

Application Fees
Currently there are no Instructor Recognition application fees.




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                      Florida Instructor Recognition Program
                      Instructor Recognition Sub-Committee
                                  Approval Process
  ******************************************************************************************************




Step 1… Applicant completes Instructor Recognition Application. Once completed the
applicant scans the application, along with all attachments (resume, copies of certificates,
etc.) and emails them to the Instructor Subcommittee’s email address. There are no fees
to submit an application.

Step 2… Applications are received electronically by the Instructor Recognition
Subcommittee Co-chairs. The Instructor Subcommittee Co-chair(s) will then send the
application to a minimum of two (2) respective (FEPA/FDEM) Instructor evaluators for
application review.

Step 3…Once the review process is complete the Instructor evaluator will send to his/her
respective Subcommittee Co-chair their recommendation. The Instructor Evaluator can
elect to take any of the following actions: (1) Recommend approval of the application at
one of the three instructor levels (Master, General or Apprentice), (2) Recommend
disapproval of the application with explanation, (3) Return the application to the
applicant for additional information (4) Hold the application for up to 60 days to verify/
investigate information or (5) Set up a face-to-face or telephone interview with the
applicant to clarify or seek additional information regarding the application or applicants
qualifications.

Step 4… Based on action 1 or 2, the Instructor Subcommittee Co-Chairs will complete
an Instructor Subcommittee Recommendation Report and forward it to the Chair of the
Training and Development Committee. The Chair of the Training and Development
Committee will forward the Instructor Committee’s recommendation to the FEPA
Executive Committee and State Emergency Management representative for approval.

Step 5…Once the chair of the Training and Development Committee has received the
necessary final approval/disapproval he/she will send a letter to notify the applicant.

Step 6…Upon approval, the Chair of the Training and Development Committee will
prepare the appropriate certificate for those applicants who are approved for recognition.
Certificates will be awarded at the Mid-Year and/or Annual FEPA Conference.
Certificates will be jointly issued and signed by the FEPA President and State
Emergency Management Director.




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Step 7…Upon approval, the FEPA Executive Director will arrange to have the approved
applicants listed on the FEPA Website under the appropriate category. The State
Emergency Management website will link to the FEPA Website. Instructors will be
listed under the appropriate category (Master, General or Apprentice) along with a list of
courses they are authorized to instruct. The FEPA Executive Director will maintain and
update the Instructor Recognition portion of the FEPA Website as appropriate.

Step 8…Those applicants that are disapproved may appeal the decision in writing to the
State Emergency Management Director in accordance with the established appeal process
(to be developed by State Emergency Management).

Step 9… Instructor Recognition will be valid for a period of five years unless suspended
or revoked. Before the end of the recognition period the recognized instructor must re-
apply to continue in the Instructor Recognition Program. (Re-recognition requirements
will be developed)

Step 10… The completed application and all supporting documentation will be
maintained by the Instructor Subcommittee Co-Chair(s) in a secure location. Records
will be maintained for a minimum of five years. (record retention policy to be developed
by the Instructor Subcommittee)




                                                                                        17
                  Florida Instructor Recognition Program
                                 Co-Chair
               Instructor Recognition Recommendation Report

Applicant ____________________________________________________________

Address _____________________________________________________________
____________________________________________________________________

Phone Number_________________________ Email __________________________

Based on a majority vote of the Instructor Subcommittee we jointly:

Recommend: (       ) Approval   Level: ( ) Master     ( ) General     ( ) Apprentice

Recommend: (       ) Disapproval

Reason:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________

Signed:


________________________________ __________________________
FEPA Co-Chair                             Date


________________________________ __________________________
FDEM Co-Chair                             Date

Submit to:
Chair, FEPA Training and Development Committee




                                                                                       18
           Florida Emergency Management Association
              Instructor Recognition Subcommittee
                           Evaluator Checklist

Candidate’s Name ____________________________________________________
Position/Rank ________________________________________________________
Affiliation ____________________________________________________________
Applied For Instructor Level:      ( ) Master  ( ) General  ( ) Apprentice

Section I….Work History/Experience:
Years of Emergency Management related experience _____
Profession: ____________________________________________________________
Accepted ___________                    Not Accepted _________________
Comments:
________________________________________________________________________
____________________________________________________________________

Section II… Reference Verification: Checked ( ) Yes       ( ) No
Accepted ___________                  Not Accepted _________________
Comments:
________________________________________________________________________
____________________________________________________________________

Section III… Education
High School (or GED) ___________________________________________________
College Degree(s)/Major _________________________________________________
Technical/Trades _______________________________________________________
Accepted ___________                   Not Accepted _________________
Comments:
________________________________________________________________________
____________________________________________________________________

Section IV… Instructional and/or Exercise Training and Experience
Number of Years in Florida: ____________
Accepted ___________                     Not Accepted _________________
Comments:
________________________________________________________________________
____________________________________________________________________




                                                                             19
Section V… Instructor Techniques/Training Completed
Verified by: Personal Interview ____ Attachments ____ References _____

Accepted ___________                Not Accepted _________________
Comments:
________________________________________________________________________
____________________________________________________________________

Section VI… Professional Development Series Completed
Professional Development Series                       Yes ( ) No ( )
Advanced Professional Development Series      Yes ( ) No ( )

Section VII… Disaster Experience: Actual ( )      Exercise ( )
Accepted ___________                Not Accepted _________________
Comments:
________________________________________________________________________
____________________________________________________________________

Above information was verified by:
Personal Interview ____ Attachments ____ References _____

( ) Reject this Applicant
( ) Recommend Instructor Recognition: ( )Master ( )General ( )Apprentice

__________________________________ Date ________________________
       Committee Member
__________________________________ Date ________________________
       Committee Co-Chair
__________________________________ Date ________________________
       Committee Co-Chair




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