Dear CBFS Partner:
On June 4, 2012 DMH will no longer be requesting the Client Account Number to
complete the CBFS Event Reporting. In an effort to simplify reporting
requirements, DMH will begin using the 10 character Client ID, which remains
constant, rather than the 11 character account number which changes with
On May 31, 2012 your data contact received a new event excel file(s) from DMH
containing the Client IDs; because of the excessive size of the historical files this
new excel file contains only clients with open events. Please use these excel files
for reporting your events to DMH as of June 4th.
When a new client is enrolled with your agency, DMH will send provider staff
submitting the event data an email noting the Client ID to use for event reporting.
Please note, the Client ID has been added to the CBFS forms and event error
reporting will remain the same. The revised CBFS forms are attached.
Please contact Mary Merrill at Mary.Merrill@MassMail.State.MA.US or (978)
863-5078 with any questions about this change.
Excel file format:
COLUMN FORMAT DESCRIPTION
DeleteID “D” Indicates a misreported record – DMH will remove this record from our
ClientID DMH9999999 Constant ID
Name Last,First Client Name – Informational for Provider use, not captured by DMH
Event Drop down Inpatient Psychiatric
Inpatient Substance Abuse
Loss of Housing
** Hospice has been removed from the drop down list
Facility Drop down Listing Psychiatric hospitals and Correctional facilities
OtherFacility Free Text Use for reporting the facility of Skilled Nursing, Medical, Substance
Abuse and Crisis Stabilization events.