Easy User Guide to Video Conferencing
Via Leeds Learning Network
What is video conferencing?
Video conferencing is fast becoming a popular ICT application tool used by teachers
and librarians to enhance communication, training, and instruction.
Using video conferencing technology, two or more people at different locations can
see and hear each other at the same time, sometimes even sharing computer
applications for collaboration.
As an interactive communication medium, two-way video stands out in a number of
ways. First of all, it's almost like being there. The visual connection and interaction
among participants enhances understanding and helps participants feel connected to
each other. This goes a long way towards building relationships in a way that e-mail,
telephone, or online chat systems cannot and supports collaboration among
traditionally isolated institutions. A videoconference can improve retention and appeal
to a variety of learning styles by including diverse media such as video or audio clips,
graphics, animations, computer applications. Educators and librarians from around the
country report that videoconferencing technology impacts student learning in the
Improves communication and presentation skills
Increase communication and connection with the outside world
Increase depth of learning
What kit do I need?
A videoconference system must have audio-visual equipment (monitor, camera,
microphone, and speaker). The Star Network is what allows you to transmit data
quickly and of high quality. You can video conference with anybody else on the Star
Network or anybody connected to the JANET Network which allows national and
How easy is it to set up?
Once you have the kit in place, you are practically ready to go.
Go to the ‘Click to Meet’ website lln-vc01.leedslearning.net install the program and
accept the licence agreement! Once you have your username and password assigned
by Jon Browne from Leeds Learning Network, you will be able to access your virtual
room and organise video conferences with anyone else who has registered at the site!
When you invite someone to a conference they will receive an email with a link which
they will click on when the date and time of the proposed meeting arrives.
What is the cost?
The ‘Click to Meet’ site registration is free for users of Leeds Learning Network. The
cost of the equipment varies depending on what you want to use it for and what
equipment you already have available.
Examples of equipment and costs available
Type Company Equipment Total
Classroom Atomwide Sony D100-P Camera + Osprey 210 £1548.00*
Size Ltd video capture card – 899.00
Accumic II Microphone + Fostek
6301B Speakers cable set included –
Personal/small Logitech Logitech Quickcam – 18.96 £66.91*
groups Logitech Pro 4000 speaker/
Microphone – 47.95
Adapting Hauppauge Hauppauge WinTV Video Capture c£50*
Portable Card (USB for laptops – suitable for
Video Camera Tanberg and video camera)
Adapting Osprey Osprey 210 Video Capture Card c£120*
*Prices correct at time of print
The video conferencing room should ideally be optimised for lighting, acoustics,
background and colour scheme. You will also need to consider room layout if the video
conference is in a class setting. Good acoustics are vital. A microphone basically
transmits everything it detects.
The best results are experience in rooms that are acoustically ‘dead’ - this is helped
by carpets and ‘soft’ wall coverings. Avoid rooms with humming or buzzing equipment
or other distracting background noise. Consider using a mute button when not
speaking if this is available. Where more than one person is using the endpoint, place
the microphone equidistantly.
Controllable artificial lighting that you can control is essential. Consider having blinds
or curtains to cut down glare from natural sunlight. Light the face of the participant.
Reduce shadows to an absolute minimum.
Background and Colour
Wear plain clothing. Some colours do not work well (e.g. red). Avoid areas that
produce glare (e.g. a white background/table top). Avoid cluttered backgrounds.
Avoid movement in the background.
Take time to experiment and practice with the video conferencing system before you
conference. Try personal or one to one conferencing first to get yourself familiar with
the settings. Once you feel confident with the system you could visit the Janet Video
Conferencing Service www.jvcs.ja.net which would put you in contact with museums,
galleries, schools and colleges across the globe!
Leeds Learning Network Service Desk – 0113 2144420
Jon Browne – Video Conferencing Consultant
Vicky Relton - Marketing and Communications Officer
Keith Speight - Leeds Learning Network Trainer (Head of ICT Rodillian High)
That‘s it, You’re Ready to Go!
Good Luck and Happy Video Conferencing!