JOB AID: SECURE EMAIL by SL4CK0G

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									JOB AID: SECURE EMAIL
Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




                                   Emails containing protected
                                   health information can now
                                   be sent via email.




                                       Simply type your email and hit send.
                                       The secure email server will identify
                                       the PHI automatically and encrypt and
                                       send the message without the sender
                                       having to do anything.




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Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




          Sue
          @email.co
          m




                                                The recipient will receive an email with
                                                the encrypted message as an attachment.
                                                Recipient needs to follow the instructions
                                                to decrypt and read the message.




               Recipient@email.com




                                     When the recipient opens the attachment
                                     they will be prompted to establish a
                                     password. The recipient will need to be
                                     ‘online’ in order to establish a password.




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Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




             Recipient@email.com

                                                              Once a password has been registered
                                                              and confirmed the recipient can read
                                                              their secure email.




           Recipient@email.com




                                        Subsequent secure emails to a ‘registered’
                                        recipient or when the recipient goes back to
                                        re-read the secure email they will be
                                        prompted for their password.




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Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




             Recipient@email.com




                                               Recipients will be able to securely
                                               reply to messages and even forward
                                               their message in a secure manner.




Secure emails will be retained in the recipient’s inbox as long as they choose to keep
them. Each time the recipient reads their secure message they will be prompted for their
password. Recipients do not have to be ‘online’ in order to decrypt and read their emails
once they have a password established.




                                                 The uses of a Keyword Flag of
                                                 “secure” (not case sensitive) as the first
                                                 word in the subject line will force
                                                 encryption regardless of the contents of
                                                 the email.


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                                              5
Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




                                                           The uses of a Keyword Flag of
                                                           “secureport” (not case sensitive) as
                                                           the first word in the subject line will
                                                           force encryption regardless of the
                                                           contents of the email and force the
                                                           message to be sent to the recipient via
                                                           the secure portal or Message Center




                                                                When a message is sent with
                                                                “secureport” as the keyword flag the
                                                                recipient will receive the following
                                                                email message. The recipient will
                                                                need to follow the directions in the
                                                                email and click the link to access the
                                                                portal or Secure Message Center.
                                                                Also note the expiration date on portal
                                                                messages.




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Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




                                                            When a recipient receives first ever
                                                            secure Message Center message, they
                                                            will be required to register a password
                                                            and reminder phrase.




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Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




                                                            Once a password has been created or
                                                            if a password had previously been
                                                            setup, the user will see this screen
                                                            after clicking on the link in the email.




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                                              8
Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




                                                            Once the recipient enters
                                                            their password they will
                                                            be able to read, reply, or
                                                            forward the message.




                          f7365fd1-b1ef-49f7-b2c3-fd0d211ca502.doc
                                              9
Creighton Medical Associates
Job Aid: Secure Email
9/13/2012 12:49:00 PM




                                     The Secure Message Center is effectively a web
                                     based email system with an inbox, an address
                                     book and other folders. Above is the message
                                     previously sent from Dr. B.




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