2012 2013 MONITORING GUIDE by 0fKplDoV

VIEWS: 3 PAGES: 34

									Financial and Programmatic Monitoring Guide
               ESEA / Act 807
                   ACSIP

                    2012-2013




        Arkansas Department of Education
        Division of Academic Accountability
               Four State Capitol Mall
            Little Rock, Arkansas 72201
                 http://arkansas.org/
                   For ADE Use Only

          LEA:   Completed by LEA
          Date Monitored:
                                              1
Name of LEA                                                                 Monitoring Visit Date:            LEA #


LEA Address                        City                                     State                             Zip Code

Phone:                             Fax:                                     Email:

LEA Superintendent

LEA Federal Programs Coordinator

LEA Parent Involvement Coordinator

LEA Neglected Coordinator

LEA Title II (Teacher and Principal Recruitment) Coordinator

LEA Title III (Language Instruction for Limited English Proficient Students) Coordinator

LEA Title X (Homeless Children and Youth) Liaison

Applicable funding sources to be monitored (Check all that apply):

         Title I              Title II-A                       Title III                  Title VI (REAP–RLIS) _______ Title X

         NSLA (State)         ALE (State)                      ELL (State)                       PD (State)


ADE Staff Monitors:
Team Leader:                                                               Date:

Team Member:                                                               Date:

Team Member:                                                               Date:




                                                                                                                                 2
                                                                       TABLE OF CONTENTS
Local Applicability:

______Section I – Program Plan and Evaluation                                                                     4

______Section II – Title I, Part A – Schoolwide Programs                                                          5

______Section III – Title I, Part A– Targeted Assistance Programs                                                 8

______Section IV – Title I, Part A – Family and Community Engagement                                             11

______Section V – Title II, Part A – Faculty, Staff & Administration                                             14

______Section VI – Title I, Part A – Equitable Services to Non-Public School Children                            16

______Section VII – Title I, Part A – Prevention and Intervention Programs for Local Neglected & At Risk Youth   19

______Section VIII – Title III, Language Instruction for Limited English Proficient Students                     21

______Section IX– Title X, Homeless Children and Youth Program                                                   24

______Section X – State Categorical Funding                                                                      26

______Section XI – Federal Entitlement Funding                                                                   31




                                                                                                                      3
                                                   SECTION I: PROGRAM PLAN AND EVALUATION
               Legal requirement(s)                                       Compliance indicator(s)                                 Samples of potential evidence
      The local education agency (LEA) has
      approved a comprehensive school
      improvement plan, which includes
                                                                                                                                                                         I
      appropriate program goals, evaluations,
      budgets and assurances. The LEA
                                                                                                                                 Minutes, Sign-in sheets (including     IP
      ensures that all required parties are
                                                  1.   Does the evidence verify that the LEA utilized a planning team of          position/title), Agendas
I-1   consulted in the planning, development,
                                                       stakeholders in the development of the Arkansas Comprehensive                                                     PI
 D    and implementation of the programs and
                                                       School Improvement Plan (ACSIP)?                                          Documentation of Board approval
      activities as indicated in the ACSIP.
                                                                                                                                  (Board minutes and signed statement    NI
                                                                                                                                  of assurance)
      §1112(d)(1), §3113(b),
                                                                                                                                                                         NA
      §4115(A)(1), §5133(b)(1)
      Edgar 80.42(a) ), §2122(b), §3113(b),
      §4115(A), §5133(b)

      The LEA coordinates and integrates
      federal comprehensive program funded
      services with other federally funded
      programs and state/local programs and                                                                                                                              I
      initiatives (e.g., National School Lunch,
      vocational and technical education,                                                                                                                                IP
                                                  1.   Does the evidence verify the coordination, technical assistance, and
      dropout prevention, alternative learning,                                                                                  ACSIP
I-2                                                    other support necessary to assist participating schools in planning
      transition and early childhood, limited                                                                                                                            PI
 D                                                     and implementing effective programs designed to improve student
      English programs, job training,                                                                                            Other
                                                       achievement?
      counseling assistance, and drug and                                                                                                                                NI
      alcohol prevention).
                                                                                                                                                                         NA
      §1112(b)(D-K), §3113(b),
      §4115(A), §5133(b)
      Act 807



                                                                                                                                                                         I
      The LEA has a process in place to           1.   Does the evidence verify that the LEA has procedures in place to
      regularly review both the LEA's and              periodically review and, as necessary, revise its ACSIP?
                                                                                                                                 LEA’s process for monitoring and       IP
      school's ACSIP and the provision of
                                                                                                                                  evaluating programs, activities, and
I-3   services as indicated in each plan.         2.   Does evidence verify that the LEA's evaluation of the ACSIP is
                                                                                                                                  allowable uses of funds                PI
 D                                                     conducted at least annually and includes a review of the following:
      §1112 (a), §1112(b), §1112(d)
                                                                                                                                 Peer Review documentation              NI
      §3113(b), §4115(A), §5133(b)                     a.   Student performance – standardized, locally developed,
      Act 807                                               diagnostic and formative assessments
                                                                                                                                                                         NA



                                                                                                                                                                              4
                                                         SECTION II: SCHOOLWIDE (SW) PROGRAMS
                Legal requirement(s)                                        Compliance indicator(s)                               Samples of potential evidence




                                                                                                                                 Schoolwide approval letter from ADE
                                                                                                                                  & supporting documentation, (e.g.,    I
       The Schoolwide plan was developed with                                                                                     sign-in sheets, minutes, agendas
       the involvement of teachers, parents,        1.    Does each school operating a SWP have a current schoolwide              from schoolwide planning meetings     IP
       administrators, staff, students (secondary         plan (ACSIP) approved by the LEA?                                       held throughout the year)
II-1   only) and other members of the
                                                                                                                                                                        PI
  S    community.                                   2.    Does the evidence verify that the LEA utilized a planning team of    Describe how parents and other
                                                          stakeholders, including parents, in the development of the              stakeholders were involved in         NI
       §1114(b)(2)(A), §1114(b)(2)(B)                     schoolwide plan (ACSIP)?                                                planning schoolwide plans and how
                                                                                                                                  dissemination occurred                NA




                                                                                                                                                                             5
               Legal requirement(s)                                      Compliance indicator(s)                                 Samples of potential evidence

                                                                                                                             ACSIP Supporting evidence:
                                                1.   Does the Schoolwide Plan (ACSIP) include:                                  Data (e.g. student achievement data,
                                                                                                                                 school programs is collected and
                                                     a.   A comprehensive needs assessment of the entire school that             cross analyzed as part of the
                                                          includes an analysis of multiple sources of data;                      comprehensive needs assessment)

                                                     b.   Schoolwide reform strategies with emphasis on improved                Evidence of schoolwide reform
                                                          achievement of the lowest achieving students;                          strategies

                                                     c.   Instruction by highly qualified teachers (HQT);                       Professional development activities
                                                                                                                                 are clearly related to schoolwide
                                                     d.   High-quality and ongoing professional development;                     goals

                                                     e.   Strategies to attract high-quality, highly qualified teachers to      Evidence that the compact is              I
       The LEA ensures that all components                high-need schools;                                                     developed and revised with parent
       are included in each Schoolwide Plan                                                                                      input                                     IP
       and that each component is implemented        f.   Strategies to increase effective parental involvement;
II-2                                                                                                                            Evidence of teacher participation in
       as required.                                                                                                                                                        PI
 S                                                   g.   Measures to include teachers in decisions regarding the use of         assessment decisions
       §1114 (b)(1); 34 CFR 200.25                        results of statewide academic assessments;                                                                       NI
                                                                                                                                Evidence to show that assessment
                                                     h.   Activities to ensure that students who experience difficulty           of student learning is a key part of      NA
                                                          mastering the proficient or advanced levels of student                 the schoolwide program
                                                          academic achievement are provided with effective, timely
                                                          additional assistance;                                                Examples of timely additional
                                                                                                                                 assistance to students of need and
                                                     i.   Coordination and integration of federal, state and local               evidence of monitoring student
                                                          services and programs; and                                             progress

                                                     j.   Early childhood transition?                                           Evidence to show coordination and
                                                                                                                                 integration of federal, state and local
                                                     k.   Schoolwide program expenditures are directly related to the            funds and services-- schoolwide
                                                          support strategies as a result of a review of performance data.        program

                                                                                                                                Evidence of transition




                                                                                                                                                                                6
                Legal requirement(s)                                       Compliance indicator(s)                                 Samples of potential evidence

       The LEA ensures that each schoolwide
                                                                                                                                                                           I
       plan (ACSIP) is made available to
       parents and the public, and that the         1.   Does the evidence verify that the schoolwide plan (ACSIP) is made     Evidence that the schoolwide plan has
                                                                                                                                                                           IP
       information contained in each plan is in          available to the LEA, parents and the public?                          been made available to all parents for
II-3   an understandable and uniform format,                                                                                    review (method of dissemination)
                                                                                                                                                                           PI
 S     and to the extent practicable, provided in   2.   Is the information contained in each plan in an understandable and
       a language that the parents can                   uniform format and provided in a language that the parents can        Website
                                                                                                                                                                           NI
       understand.                                       understand?
                                                                                                                                                                           NA
       §1114(b)(2)(A)(iv), §1114(b)(B)(iv)


       The LEA ensures the use of effective
       methods and instructional strategies that
       are supported by scientifically-based
                                                                                                                               Schoolwide plan (ACSIP)
       research designed to:
                                                    1.   Does the evidence verify a process for ensuring that instructional    Documented research underlying
       A. Strengthen the core academic                                                                                                                                     I
                                                         programs are supported by scientifically-based research?               instructional programs and explanation
       program;
                                                                                                                                of how the research relates to area(s)
                                                                                                                                                                           IP
                                                    2.   Is there evidence of a process to identify students who are            of deficiency
       B. Increase the amount and quality of
II-4                                                     experiencing difficulty meeting State Standards?
       learning time extended day/year and                                                                                                                                 PI
  S                                                                                                                            Curriculum and instructional materials,
       before and after school/summer
                                                    3.   Is there evidence of an appropriate extended school year,              alignment and mapping documents
       programs (e.g. enriched or                                                                                                                                          NI
                                                         before/after school and/or summer programs and activities? (if
        accelerated programs); and
                                                         applicable)                                                           List of educational programs for
                                                                                                                                                                           NA
                                                                                                                                extended day/week/year programs
       C. Incorporate strategies for meeting the
                                                                                                                                sources
       educational needs of historically
       underserved populations.

       §1114 (1)(B)(ii)


                                                                                                                                                                           I
                                                                                                                               Evidence of the school's annual
       The LEA ensures that schoolwide              1.   Does the evidence verify that the schoolwide plan is reviewed by       evaluation of schoolwide program           IP
       programs are reviewed and evaluated               the school on a periodic basis?                                        (e.g., summary analysis or program
II-5
       annually and revised accordingly.                                                                                        evaluation results)                        PI
 S
                                                    2.   Does the evidence verify that the programs and activities included
       §1114(B)(iii); CFR 200.26(c)(1)                   in ACSIP are evaluated at least annually?                             Evidence of any revisions made as a        NI
                                                                                                                                result of the evaluation (if applicable)
                                                                                                                                                                           NA




                                                                                                                                                                                7
                                                SECTION III: TARGETED ASSISTANCE (TA) PROGRAMS
                 Legal requirement(s)                                       Compliance indicator(s)                                     Samples of potential evidence

                                                                                                                                                                                 I
                                                                                                                                    Sign-in-sheets and minutes/agendas of
        The targeted assistance program is                                                                                           planning meetings held throughout the       IP
                                                    1.   Does the documentation verify that the targeted assistance
        developed with the involvement of                                                                                            year
III-1                                                    program described in ACSIP was developed with the involvement
        teachers, administrators, other staff and                                                                                                                                PI
  S                                                      of school staff, administrators and parents?
        parents.                                                                                                                    Interview--Explain how and when the
                                                                                                                                     plan was developed and how parents          NI
                                                                                                                                     were involved
                                                                                                                                                                                 NA



        The LEA ensures that the targeted
        assistance program school has                                                                                               Evidence of objective criteria, uniformly
        established and used multiple,              1.   Is there evidence of a comprehensive and consistent process for             applied, used to identify students for      I
        educationally-related criteria to select         identifying students who are failing or most at-risk of failing to meet     services (e.g.,) teacher/parent
        students for services (except that               the State's challenging student academic achievement standards?             recommendations and developmentally         IP
        children from preschool through grade 2                                                                                      appropriate measures)
III-2
        shall be selected on the basis of such      2.   Is the process uniformly applied?                                                                                       PI
  S
        criteria as teacher judgment, interviews                                                                                    Evidence of student exit procedures
        with parents and developmentally            3.   Does the evidence verify that all eligible students are considered                                                      NI
        appropriate measures).                           for services?                                                              Student rank order list
                                                                                                                                                                                 NA
        §1112(H); §1115(b)




                                                                                                                                                                                      8
                 Legal requirement(s)                                       Compliance indicator(s)                                  Samples of potential evidence


                                                    1.   Does the evidence verify that the targeted assistance program:            ACSIP

                                                         a.   Uses program's resources under Title I to help participating       Evidence of targeted assistance
                                                              children meet Arkansas' academic achievement standards;             program services and daily schedules
                                                                                                                                  of Title I teachers & staff
                                                         b.   Ensures that planning for students served under Title I is
                                                              incorporated into existing plan;                                   Evidence of meetings and planning
                                                                                                                                  sessions
                                                         c.   Uses effective methods and instructional strategies that are
                                                              based on scientifically-based research that strengthens the        Documented scientifically-based
        The LEA ensures that targeted
                                                              core academic program of the school;                                research underlying instructional         I
        assistance programs are designed to
                                                                                                                                  programs
        provide for participating students served
                                                         d.   Coordinates and supports the regular education program,                                                       IP
        under Title l the opportunity to meet the
                                                              which may include services to assist preschool children in         Evidence to show how the targeted
III-3   State's academic achievement
                                                              transition to elementary school programs;                           assistance program coordinates and        PI
  S     standards.
                                                                                                                                  supports the regular education
                                                         e.   Provides instruction by highly qualified teachers and               program                                   NI
        §1115(c)(1)(A),
                                                              paraprofessionals;
                                                                                                                                 Evidence that professional                NA
                                                         f.   Provides opportunities for professional development with            development activities are clearly
                                                              resources provided under this part and to the extent                related to student achievement
                                                              practicable, from other sources;
                                                                                                                                 Interview--Describe how student
                                                         g.   Provides strategies to increase parental involvement in             progress is monitored (formative
                                                              accordance with section 1118, such as family literacy services;     assessments/other local assessments)
                                                              and
                                                                                                                                 Describe methods of delivering
                                                         h.   Coordinates and integrates federal, state and local services        targeted assistance services (i.e.,
                                                              and programs?                                                       reading, math, pullout, in-class, etc.)




                                                                                                                                                                                 9
                 Legal requirement(s)                                 Compliance indicator(s)                                 Samples of potential evidence

                                                                                                                                                                   I
        The LEA provides opportunities for
        student participation in appropriate                                                                                                                       IP
                                                                                                                           List of educational programs
        extended learning time, such as
III-4                                          1.   Is there evidence of appropriate extended school year, before/after                                            PI
        extended school year and summer
  S                                                 school and summer programs and activities?                             ACSIP
        programs and activities.
                                                                                                                                                                   NI
        §1115(c)(1)(C)
                                                                                                                                                                   NA


                                                                                                                                                                   I
        The LEA ensures that the targeted                                                                                  Evidence of annual evaluation of the
        assistance programs are reviewed and   1.   Does evidence verify that the plan is reviewed by the school on a       targeted assistance program            IP
        evaluated annually, and revised             periodic basis?
III-5   accordingly.                                                                                                       Evidence to show how results are       PI
  S                                            2.   Does evidence verify that the targeted assistance programs and          used to improve instruction for
        §1115(c)(2)(B)                              activities are evaluated at least annually?                             participating students                 NI

                                                                                                                                                                   NA




                                                                                                                                                                        10
                                                 SECTION IV: FAMILY AND COMMUNITY ENGAGEMENT
                Legal requirement(s)                                         Compliance indicator(s)                                 Samples of potential evidence

                                                    1.   Does the LEA policy show how the LEA provides coordination and
                                                         technical assistance to participating schools in planning effective
                                                         parent involvement activities?

                                                    2.   Does the policy provide for parent involvement in the development
                                                         of the plan?
       The written parental involvement policy
                                                                                                                                                                             I
       establishes the LEA's expectation for        3.   Does the policy include initiatives to build parents' capacity for
       parent involvement and describes how              strong parental involvement?
                                                                                                                                                                             IP
       the LEA will provide coordination,
       technical assistance and support             4.   Does the policy provide for coordination with other programs that
                                                                                                                                                                             PI
       necessary to assist participating schools         promote parent involvement strategies (e.g., Head Start, Reading
       in planning and implementing effective            First)?                                                                   Verification of the written LEA Parent
IV-1                                                                                                                                                                         NI
       parental involvement activities to improve                                                                                   Involvement Policy
 D
       student academic achievement and             5.   Does the policy include provisions for an annual review - to
                                                                                                                                                                             NA
       school performance and that the plan              address varies to greater parental participation?
       has been implemented.
                                                    6.   Does the policy include provisions for parent involvement in school
       §1118(a)(2)                                       activities?

                                                    7.   Does the evidence verify that Act 307 (603/307) parental
                                                         engagement requirements are included in the LEA’s policy?


                                                    1.   Does the evidence verify the LEA has provided:

                                                         a.   Coordination and technical assistance;
                                                                                                                                                                             I
                                                         b.   Parent involvement in the development of the policy;               LEA level parent and community
       The LEA ensures that its written Parent                                                                                    meetings (e.g., invitations to parents,
                                                                                                                                                                             IP
       Involvement Policy (Plan) has been                c.   Initiatives to build parents' capacity for strong parental          list of participants, agendas, minutes,
IV-2   implemented in accordance with                         involvement;                                                        etc.)
                                                                                                                                                                             PI
 D     provisions of ESEA.
                                                         d.   Coordination of programs that promote parent involvement           The plan/policy addresses barriers to
                                                                                                                                                                             NI
       §1118(a)(2)                                            strategies; and                                                     parent participation
                                                                                                                                                                             NA
                                                         e.   An annual review;

                                                    2.   Does the evidence verify that parents are involved in the activities
                                                         of the schools?




                                                                                                                                                                                  11
                Legal requirement(s)                                      Compliance indicator(s)                             Samples of potential evidence


                                                  1.   Does the evidence verify that the school policy (plan) was
                                                       developed with, agreed to and distributed to parents of
                                                       participating students and updated periodically?

                                                  2.   Does the plan include provisions for an annual meeting to inform
       The LEA ensures that each Title I               parents of Title l students of their right to be involved?
       participating school has developed a                                                                                                                              I
       written Parent Involvement Plan/Policy     3.   Does the plan offer flexible meeting times?
       jointly agreed upon with, and                                                                                                                                     IP
                                                  4.   Does the plan include provisions for parents' involvement in the      Verification of the written school level
       disseminated to parents of participating
IV-3                                                   development of Title l programs                                        Parent Involvement Plan(s)
       children.                                                                                                                                                         PI
D/S
       §1118(b)(D)                                5.   Does the plan provide for timely information re: curriculum,                                                      NI
                                                       assessment, proficiency levels, and opportunities for parent to
                                                       provide suggestions and participate in decisions relating to the                                                  NA
       .                                               education of their children?

                                                  6.   Does the plan include provisions for parent input on schoolwide
                                                       plans prior to submission to the LEA?

                                                  7.   Does the plan include a School-Parent compact with all required
                                                       elements?




                                                                                                                                                                              12
                Legal requirement(s)                                       Compliance indicator(s)                                   Samples of potential evidence


                                                   1.   Does the evidence verify that the school plan was developed with,        Evidence that parents participate in the
                                                        agreed to and distributed to parents of participating students and        development and review of the plan
                                                        updated periodically?                                                     (e.g., sign in sheets, minutes of
                                                                                                                                  meetings)
                                                   2.   Does the evidence verify that the school held annual meetings with
                                                        flexible times to inform parents of participating Title I students of    Evidence of annual meeting and plan
                                                        program goals and the right of parents to be involved?                    updates                                    I
       The LEA ensures that each Title I school
       Parent Involvement Plan has been            3.   Does the evidence verify flexible meeting times?                         Evidence to show that parents were         IP
       implemented and that each school has                                                                                       provided timely information on
IV-4                                               4.   Does the evidence verify that parents are involved in Title l             curriculum, assessments, proficiency
       carried out the six requirements to build                                                                                                                             PI
 D                                                      Programs?                                                                 levels of their child, and opportunities
       parents' capacity.
                                                                                                                                  for parents to provide suggestions and     NI
       §1118(b-d)                                  5.   Does the evidence verify that parents are provided timely                 participate in decisions relating to the
       §1118(e)(1-5 & 14)                               information regarding curriculum, assessment, proficiency levels          education of their children                NA
                                                        and opportunities for parents to provide suggestions and
                                                        participate in decisions related to the education of their children?     Evidence of frequent reports to parents
                                                                                                                                  regarding student progress
                                                   6.   Does the evidence support that the LEA and schools have carried
                                                        out the six requirements to build parent’s capacity to be involved in    Evidence that the LEA and school are
                                                        school?                                                                   implementing the six required activities
                                                                                                                                  to build parental capacity


                                                                                                                                                                             I
       At the beginning of each school year, the
                                                   1.   Does evidence verify that parents have been informed about their
       LEA notifies the parents of each student
                                                        “Right to Know”?                                                         Samples of notice to parents that they     IP
       about their right to request information
                                                                                                                                  may request information regarding
IV-5   regarding the professional qualifications
                                                   2.   Does evidence verify that parents have been provided timely notice        professional qualifications of student’s   PI
 D     of the student's classroom teachers and
                                                        any time their child has been taught for four (4) or more                 teachers (in multiple languages, as
       paraprofessionals.
                                                        consecutive weeks by a teacher who is not highly qualified?               applicable)                                NI
       §1111(h)(6)(A);34 CFR 200.61(a)
                                                                                                                                                                             NA


                                                                                                                                                                             I
       The LEA ensures that an evaluation of
                                                   1.   Does evidence verify that parents have been involved in an annual
       the effectiveness of the parent                                                                                                                                       IP
                                                        evaluation of the LEA and school's parent involvement policy and         Evidence of the evaluation of the
       involvement policy and activities has
IV-6                                                    activities?                                                               parent involvement policy and
       been completed for participating schools.                                                                                                                             PI
 D                                                                                                                                activities
                                                   2.   If necessary, are revisions in the parent involvement policy made
       §1118                                                                                                                                                                 NI
                                                        as a result of the annual evaluation?
                                                                                                                                                                             NA


                                                                                                                                                                                  13
             SECTION V: FACULTY, STAFF AND ADMINISTRATION - Teacher and Principal Training and Recruitment
               Legal requirement(s)                                       Compliance indicator(s)                                   Samples of potential evidence

                                                                                                                                Principal's written attestation
                                                  1.   Is there evidence that all core academic teachers meet the                statement
                                                       requirements for highly qualified?                                                                                    I
      The LEA ensures that instruction is
      provided by highly qualified staff.                                                                                       Highly qualified teacher documentation
                                                  2.   Does the evidence verity that all teachers paid with Title II-A Funds                                                 IP
V-1   §1119(a)(1)&(3);34 CFR 200.57.                   for class size reduction are highly qualified?                           List of class size reduction teachers,
                                                                                                                                                                             PI
 D    1119(c-d); 34 CFR 200.58.1119(g);                                                                                          funding source, student enrollment
      34 CFR 200.59.                              3.   Is there evidence that paraprofessionals meet the requirements for        numbers
                                                       highly qualified?                                                                                                     NI
      2123(a)(2)(B)                                                                                                              ( both Oct. 1 and present)
                                                  4.   Do paraprofessionals work under the direct supervision of a highly                                                    NA
                                                                                                                                Highly qualified paraprofessional
                                                       qualified teacher?                                                        documentation


                                                                                                                                                                             I
      The LEA implements various strategies                                                                                     ACSIP
      to ensure that poor and minority students                                                                                                                              IP
      are not taught at higher rates than other   1.   Does the evidence verify a process to ensure poor and minority           A list of non-highly qualified teachers
V-2                                                                                                                              and their building assignments
      students by inexperienced, unqualified,          student are not taught at higher rates than other students by                                                         PI
 D
      out-of-field teachers.                           inexperienced, unqualified and out-of-field teachers?
                                                                                                                                Comparability Report                        NI
      §1112(c)(1)(L).
                                                                                                                                Equity Report                               NA


                                                  1.   If all core academic subject(s) teachers have not met the HQT              ACSIP
                                                       requirements for two consecutive years, does the LEA evidence                                                         I
                                                       verify that individual action plans have been developed?                   HQT action plan (verified by
      The LEA ensures that individual action
                                                                                                                                   Standards Assurance Unit)                 IP
      plans have been developed for core area
                                                  2.   Does the evidence verify that the LEA has submitted an
V-3   teachers who have not met HQT
                                                       accountability plan, as required if:                                       Evidence of technical assistance and      PI
 D    requirements for two consecutive years
                                                                                                                                   professional development activities
                                                       a.   All core academic subject(s) teachers have not met the HQT             and strategies the district will use to   NI
      §2141(a). ); 1119(a)(2)
                                                            requirements for three consecutive years, AND                          ensure all core academic
                                                                                                                                                                             NA
                                                       b.   The district has not met district performance objectives?             teachers meet the HQT requirements




                                                                                                                                                                                  14
               Legal requirement(s)                                        Compliance indicator(s)                              Samples of potential evidence

      The LEA ensures that all professional                                                                                  ACSIP                                   I
      development activities reflect best
                                                   1.   Are professional development (PD) activities aligned with and
      practices that have a lasting impact on                                                                                Evidence of how data driven PD is
                                                        directly related to Arkansas' Academic Content and Performance                                                IP
      classroom instruction and are aligned                                                                                   used to decrease the achievement gap
                                                        Standards and student assessments?
V-4   with student academic content                                                                                           between low and higher performing       PI
 D    standards.                                                                                                              students
                                                   2.   Does evidence verify that the LEA and school provide effective,
                                                        research-validated staff development practices and strategies to                                              NI
      §1112, § 2122(b)(9)(A-D),                                                                                              Workshop sign-in-sheets
                                                        support on-going developmental activities?
      § 3115, § 9101
                                                                                                                                                                      NA
      A.C.A. 6-15-1004; 6-15-1603                                                                                            Process to share best practices


                                                                                                                                                                      I
      The LEA/school evaluates the overall
      effectiveness of the impact of the           1.   Are activities based on the results of the LEA's needs assessment    Needs assessment protocol and list of   IP
      professional development activities on            and part of a comprehensive professional development plan?            teachers who participated in the
V-5
      teacher/educator practices,                                                                                             process                                 PI
 D
      organizational changes, and student          2.   Does documentation verify that PD activities are regularly
      improvement.                                      evaluated as indicated in the ACSIP?                                 Surveys and questionnaires              NI

      §1116, § 2122(B)(2)                                                                                                                                             NA

      To the extent appropriate, professional
      development activities provide training
                                                   1.   Is there a current LEA technology plan?                                                                       I
      for teachers, principals, and                                                                                          ACSIP
      paraprofessionals in the use of
                                                   2.   Does evidence verify that the educational technology activities                                               IP
      technology so that technology and                                                                                      LEA technology plan
                                                        described in the ACSIP support the objectives described in the
V-6   technology applications are effectively
                                                        technology plan?                                                                                              PI
 D    used in the classroom to improve                                                                                       Hardware and software purchased
      teaching and learning in the curricula and                                                                              with federal funds are being used to
                                                   3.   Does the evidence verify that the district is working toward full                                             NI
      core academic subjects in which the                                                                                     support teaching; and not for
                                                        integration of technology throughout the curriculum based on
      teachers teach.                                                                                                         administrative purposes only
                                                        Arkansas Academic Content Standards?                                                                          NA
      § 2122, § 2414




                                                                                                                                                                           15
                                 SECTION VI: EQUITABLE SERVICES TO NON-PUBLIC SCHOOL CHILDREN
                Legal requirement(s)                                       Compliance indicator(s)                                   Samples of potential evidence

                                                                                                                                    Letter(s) of notification--
                                                                                                                                     Date__________                             I
       The LEA notifies each private school
       within its boundaries of the rights of
                                                   1.   Does the evidence verify procedures to annually notify private              Minutes of meetings, agendas, sign-        IP
       private school students and teachers to
                                                        school officials of available services?                                      in-sheets
VI-1   benefit from federal funds.
                                                                                                                                                                                PI
 D
                                                   This includes all federal programs                                               Written affirmation that indicates
       §1120(b), §1113(b)(2), §9501
                                                                                                                                     intent to participate or not participate   NI
                                                                                                                                     in eligible federal entitlement
                                                                                                                                     programs (submitted to SEA by              NA
                                                                                                                                     Sept.15)


                                                   1.   Does the evidence verify that the LEA has complied with the
                                                        requirements for consultation with private school officials including:

                                                        a.   What services will be offered;
       Consultation occurred between the LEA                                                                                                                                    I
       and non-public school officials regarding        b.   How, where and by whom services will be offered;
       the planning, design, implementation,                                                                                        Evidence of consultation (signed and       IP
       and evaluation of the comprehensive              c.   How services will be evaluated and how the results will be              dated Consultation Form)
VI-2   application.                                          used to improve services;                                                                                          PI
 D                                                                                                                                  Evidence of on-going consultation for
       §1120(b), §1113, §3214 (h)(2)(A,B)               d.   The size and scope of services to be provided;                          participating schools                      NI
       §5142(a), §9501
                                                        e.   Descriptions of how equitable participation will be determined;                                                    NA
                                                             and

                                                        f.   The amount of funds available for the services?




                                                                                                                                                                                     16
                  Legal requirement(s)                                     Compliance indicator(s)                                    Samples of potential evidence

                                                                                                                                  ACSIP

                                                                                                                                  Needs Assessment

                                                                                                                                  Evidence that services to private           I
       The LEA ensures that services are
                                                   1.   Does the evidence verify that services offered to private school           school students began at the same
       provided to private schools' students and
                                                        students and teachers are provided in an equitable manner based            time as services to public school           IP
       teachers in an equitable manner based
                                                        on the needs of the private schools choosing to participate?               students
VI-3   on educational needs.
                                                                                                                                                                               PI
 D
                                                   2.   Does evidence verify that the LEA has explained the complaint             Evidence that private school teachers
       §1120(a)(3), §9501(a)(3)
                                                        process for participation of private school children to private school     participated in PD activities as            NI
                                                        officials?                                                                 indicated in ACSIP
                                                                                                                                                                               NA
                                                                                                                                  Interview - Describe how you ensure
                                                                                                                                   private school officials are aware of the
                                                                                                                                   LEA complaint process



                                                                                                                                                                               I
       The LEA ensures eligible private school
                                                                                                                                  Evidence of communication with other
       students receive services even if the                                                                                                                                   IP
                                                   1.   Does the evidence verify a process to ensure services to all eligible      LEA(s), if applicable
       students attend a private school located
VI-4                                                    private school students when the student attends a private school
       in another LEA.                                                                                                                                                         PI
 D                                                      located within another LEA's boundary?                                    Evidence of student participation
                                                                                                                                   across district lines
       §1120(a)                                                                                                                                                                NI

                                                                                                                                                                               NA


                                                                                                                                                                               I
                                                                                                                                  Private school teacher(s) contract
       The LEA ensures that services are
                                                                                                                                                                               IP
       provided by employees of the LEA or         1.   Does the evidence verify that services provided to private schools'
                                                                                                                                  Evidence of time and effort (one
VI-5   third party contract.                            children were provided by employees of the LEA or contracted by
                                                                                                                                   teacher for one month)                      PI
 D                                                      the LEA?
       §1120(a), §9501(d)
                                                                                                                                  Evidence of contracted service              NI
                                                                                                                                   agreements, if applicable
                                                                                                                                                                               NA




                                                                                                                                                                                    17
                Legal requirement(s)                                      Compliance indicator(s)                                 Samples of potential evidence


                                                                                                                               Written assurance that materials and
                                                                                                                                equipment are secular, neutral and
                                                                                                                                                                         I
                                                   1.   Does the evidence verify that the LEA ensures materials and             used for non-ideological purposes
       The LEA has taken appropriate steps to
                                                        equipment are supplemental, secular, neutral, and non-ideological
       monitor the implementation of services to                                                                                                                         IP
                                                        (free of religious symbolism)?                                         Expenditure reports, purchase orders,
       private schools students.
VI-6                                                                                                                            and budgets for private school
                                                                                                                                                                         PI
 D                                                 2.   Does the evidence verify that the LEA retains control of and            services (sample)
       §1120(d), § 2122(b), 51429(a)
                                                        includes an inventory of fixed assets for all equipment purchased
       §9501                                                                                                                                                             NI
                                                        with federal funds?                                                    Interview--Describe how the LEA
                                                                                                                                monitors programs in private non-
                                                                                                                                                                         NA
                                                                                                                                public schools to ensure that services
                                                                                                                                provided are supplemental, secular,
                                                                                                                                neutral and non-ideological


                                                                                                                                                                         I
       The LEA ensures that academic services
                                                                                                                                                                         IP
       are assessed and that results of the
                                                   1.   Does the evidence verify that the LEA monitors activities, programs
VI-7   assessment are used to improve                                                                                          Evidence of an annual evaluation
                                                        and services?                                                                                                    PI
 D     services provided to the private school.
                                                                                                                                                                         NI
       §1120(b)(d), §9501
                                                                                                                                                                         NA




                                                                                                                                                                              18
        SECTION VII: INSTRUCTIONAL SUPPORT - Prevention and Intervention Programs for Local, Neglected and At Risk Youth
                    Legal requirement(s)                                        Compliance indicator(s)                                Samples of potential evidence

                                                                                                                                                                              I
          The LEA annually completes and                                                                                           October child count--Cycle 2 (DHS)        IP
          submits a survey of the October               1.   Does documentation verify procedures for appropriately identifying
VII-1     caseload of children and youth living in           eligible students or youths and collaboration with DHS?
                                                                                                                                                                              PI
 D        locally operated facilities or institutions
          for neglected children and youth.                  (if applicable)                                                       List of agencies and/or facilities and
                                                                                                                                    assigned students                         NI

                                                                                                                                                                              NA


                                                        1.   Is there evidence that LEA officials coordinate with officials of
                                                             facilities/institutions working with
                                                             neglected children or youths to determine:                            Evidence of consultation (e.g.,
                                                                                                                                    minutes, agendas, sign-in-sheets - 3-5    I
          The LEA consulted institution officials in         a.   How the needs of children will be identified;                     samples)
                                                                                                                                                                              IP
          a timely manner during the design and
VII-2     development of the instructional                   b.   What services will be offered;                                   Needs assessment data and process
                                                                                                                                                                              PI
 D        services/program (ACSIP.)
                                                             c.   How and where the services will be provided;                     Interview - Discuss the process for the
                                                                                                                                    development of the ACSIP for serving      NI
                                                             d.   How student progress will be assessed; and                        neglected children or youth including
                                                                                                                                    technical assistance provided on the      NA
                                                             e.   How the program will be evaluated?                                process




                                                                                                                                                                                   19
                 Legal requirement(s)                                   Compliance indicator(s)                                   Samples of potential evidence

                                                                                                                              Minutes of meetings, informational
                                                                                                                               communications

                                                                                                                              Copies of transition plans to include
                                                                                                                               the transfer of credit, process for
                                                                                                                               transferring records, job placement
                                                                                                                               programs and counseling services
                                                1.   Does the evidence verify that the LEA or agency staff responsible
                                                                                                                              Copy of program evaluations and LEA
                                                     for each program monitors the implementation of program
                                                                                                                               monitoring documentation
                                                     activities?
                                                                                                                                                                         I
        The LEA and/or agency regularly                                                                                       Evidence that assessment of
                                                2.   Is there evidence that the LEA or agency's staff regularly assesses
        evaluates the facilities/institutions                                                                                  educational progress is monitored         IP
                                                     the academic progress of the students?
        programs to determine their impact on
VII-3
        student achievement.                                                                                                  Evidence of modifications and             PI
 D                                              3.   Does the evidence show steps taken to find alternative placements
                                                                                                                               strategies to assist students with
                                                     for students interested in continuing their education that are unable
                                                                                                                               disabilities in meeting their existing    NI
                                                     to participate in a regular school program?
                                                                                                                               IEP (sample IEP)
                                                                                                                                                                         NA
                                                4.   Does evidence verify LEA procedures that participating schools will
                                                                                                                              Evidence that staff are trained to work
                                                     take to ensure facilities and institutions working with children are
                                                                                                                               with the identified student population
                                                     aware of existing IEP?
                                                                                                                              Interview--Describe how the LEA
                                                                                                                               ensures that the same academic
                                                                                                                               standards required by all students and
                                                                                                                               schools in the LEA are being provided
                                                                                                                               to children or youth residing in
                                                                                                                               neglected facilities




                                                                                                                                                                              20
                                      Section VIII: Language Instruction for Limited English Proficient Students
                  Legal requirement(s)                                    Compliance indicator(s)                                  Samples of potential evidence

                                                  1.   Is there evidence that the LEA notifies parents of each student
                                                       identified as LEP/ELL 30 days after enrollment of the following with
                                                       a notification including:
                                                                                                                                                                         I
                                                                                                                               LEA policies and procedures (e.g.,
         The LEA ensures that it has properly          a.   Reason for identification;
                                                                                                                                description of identification process,
         identified and assessed all language                                                                                                                            IP
                                                                                                                                placement procedures and parent
         minority students, including immigrant        b.   Level of English proficiency;
VIII-1                                                                                                                          notification)
         students, to determine LEP/ELL status.                                                                                                                          PI
  D
                                                       c.   How the program will help their child learn English and meet
                                                                                                                               Local LEP Plan or ELL Handbook, if
         §1112(g)(2), §3115(a)                              standards for graduation;                                                                                    NI
                                                                                                                                applicable
         USDOE, OCR, Lau Memo 1984
                                                       d.   Specific exit requirements; and                                                                              NA

                                                       e.   Parental rights to waive services or remove child from services
                                                            immediately?


         The LEA ensures the provision of high    1.   Does the evidence verify that teachers of LEP/ELL are provided                                                    I
         quality, on-going, and research-based         PD opportunities?
         professional development to teachers,                                                                                 PD and workshop announcements,           IP
         administrators, and other school         2.   Does the evidence verify that the LEA has certified that teachers of     agendas and evaluations
VIII-2
         personnel.                                    LEP/ELL students in language instruction programs are fluent in                                                   PI
  D                                                                                                                            Interview--How are the instructional
                                                       English and have sufficient oral and written skills?
         §3115 (c)(2), §3116 (c)                                                                                                staff trained to meet the unique needs   NI
         §3212 (a)(2)(A)(ii),                     3.   Has the LEA developed and implemented a PD plan that meets the           of the students served?
                                                       requirements of section 3115(d) (1)?                                                                              NA




                                                                                                                                                                              21
                  Legal requirement(s)                                       Compliance indicator(s)                                  Samples of potential evidence


                                                                                                                                  Appropriate instructional materials,
                                                                                                                                   grade level course descriptions

                                                                                                                                  IEP(s) for selected special education
         The LEA ensures that LEP/ELL students       1.   Does the evidence verify that all LEP/ELL programs are developed         LEP/ELL students                         I
         have the opportunity to meet the same            using scientifically-based research?
         challenging state content standards                                                                                      List of coordinated program activities   IP
         student performance that all children are   2.   Does the evidence verify that the students are provided with             and supports related to the
VIII-3                                                                                                                             development, instruction and
         expected to meet.                                appropriate educational and support services designed to address                                                  PI
  D                                                                                                                                implementation of language education
                                                          their special needs?
         §3115 (e)(1), §3121(a)                                                                                                    programs                                 NI
                                                     3.   Do the LEP/ELL programs meet age appropriate academic
                                                          achievement standard for promotion and graduation?                      Interview--Who are the LEP/ELL           NA
                                                                                                                                   students being served, and how are
                                                                                                                                   they being served? What instructional
                                                                                                                                   materials are used to support English
                                                                                                                                   language learners? What
                                                                                                                                   supplemental services are provided?


                                                     1.   Does the documentation verify assessment of core academic
                                                          subjects as determined by the State-approved assessment
                                                          instrument (ELDA)?

         The LEA ensures assessment of               2.   Does evidence verify that the LEA has met the Annual Measurable                                                   I
         LEP/ELL students to measure growth in            Achievement Objectives (AMAOs) for two consecutive years which          Annual assessment of LEP/ELL for
         acquiring the English language and to            includes:                                                                English proficiency                      IP
         ensure their academic achievement is
VIII-4                                                    a.   Annual increases in the number or percentage of children           Evidence of alternate assessments
         consistent with the state accountability                                                                                                                           PI
  D                                                            making progress in learning English;                                and testing accommodations, if
         system.
                                                                                                                                   applicable                               NI
         §3116 (b)                                        b.   Annual increases in the number or percentage of children
                                                               attaining English proficiency by the end of each school year as                                              NA
                                                               determined by State-approved assessment; and

                                                          c.   Achievement standards for LEP students at the LEA level?




                                                                                                                                                                                 22
                    Legal requirement(s)                                       Compliance indicator(s)                               Samples of potential evidence

                                                                                                                                                                         I

         The LEA ensures the monitoring and                                                                                       ACSIP                                 IP
         evaluation of all LEP/ELL programs.
VIII-5                                                  1.   Is there evidence of a process for the review and ongoing
                                                                                                                                  Other documentation (e.g., agendas,   PI
  D                                                          evaluation of services and programs supported by Title III Funds?
         §3121(a)                                                                                                                  minutes, sign-in sheets etc.)
                                                                                                                                                                         NI

                                                                                                                                                                         NA


                                                                                                                                                                         I
         The LEA ensures no Title III funds are
                                                                                                                                                                         IP
         used for activities required under Title I                                                                               ACSIP
VIII-6                                                  1.   Does the evidence indicate that title III funds are not used to
         or Title VI of the Civil Rights Act
  D                                                          develop, administer, score, or meet any related costs associated                                            PI
                                                                                                                                  APSCN Expenditure Audit Report
                                                             with assessments such as ELP?
         Title VI Civil Rights Act ; Lau vs. Nichols,
                                                                                                                                                                         NI
                   (414 U.S. 1974)
                                                                                                                                                                         NA




                                                                                                                                                                              23
                                   SECTION IX: INSTRUCTIONAL SUPPORT - Homeless Children and Youth
                 Legal requirement(s)                                     Compliance indicator(s)                                  Samples of potential evidence

                                                                                                                                      Evidence that the LEA reviews and
                                                                                                                                       revises policies and practices to
                                                                                                                                       ensure that there are no barriers to
                                                                                                                                       enrolling homeless students,
                                                                                                                                       including the following:               I
       The LEA ensures that schools implement
       procedures and guidelines for identifying                                                                                  1.     Public notice of rights;             IP
       and enrolling homeless children and         1.   Does evidence verify procedures for identifying and providing
IX-1
       youth.                                           services to homeless children and youth?                                  2.     Letters and memoranda or             PI
 D
                                                                                                                                         guidelines to assist with
       §722(g)                                                                                                                           enrollment;                          NI

                                                                                                                                  3.     Timeline-waivers for producing       NA
                                                                                                                                         medical and other records; and

                                                                                                                                  4.     Waivers for uniform fees (if
                                                                                                                                         applicable).


                                                                                                                              Evidence indicating homeless students
                                                                                                                               remain in their school of origin, with
                                                                                                                               transportation provided when
                                                                                                                               applicable
                                                                                                                                                                              I
       The LEA has developed and                                                                                              Evidence of the liaison's community
       implemented policies and procedures to      1.   Are homeless children and youth enrolled and receiving instruction     outreach and collaboration activities
                                                                                                                                                                              IP
       ensure programs and activities address           in the same school and classrooms as all other enrolled students?      with service providers for homeless
IX-2   the educational needs of homeless                                                                                       students and their families
                                                                                                                                                                              PI
 D     children and youth.                         2.   Does the LEA have a Homeless Educational Liaison who works to
                                                        assist students and their families?                                   Interview--Describe the services that
                                                                                                                                                                              NI
       §722(g) 6(A), 722(g)(1)                                                                                                 are available for homeless students
                                                                                                                               and how the LEA ensures homeless
                                                                                                                                                                              NA
                                                                                                                               students are enrolled and assisted
                                                                                                                               with basic school requirements (e.g.,
                                                                                                                               records transfer, health and
                                                                                                                               immunization records)




                                                                                                                                                                                   24
                 Legal requirement(s)                                   Compliance indicator(s)                        Samples of potential evidence

                                                                                                                                                             I
       The LEA complies with providing                                                                              Interview--Describe how the LEA
       comparable Title I, Part A services to                                                                        ensures that homeless students are      IP
       homeless students attending Non-Title I   1.   Does evidence verify procedures for ensuring that services     not segregated in separate schools or
IX-3
       Schools.                                       provided to homeless students in Non-Title I Schools are       programs                                PI
 D
                                                      comparable to those in Title I Schools?
       §722(g)                                                                                                      Written procedures used to resolve      NI
                                                                                                                     enrollment disputes
                                                                                                                                                             NA




                                                                                                                                                                  25
                                                 SECTION X: STATE CATEGORICAL PROGRAMS
               Legal requirement(s)                                     Compliance indicator(s)                                   Samples of potential evidence

                                                                                                                              ACSIP

                                                                                                                              Approved ALE program description
                                                 1.   Does the evidence verify that the LEA has established written
                                                                                                                              District ALE policy
                                                      policies and procedures that are understood by staff, students and
      The LEA ensures it has targeted the use
                                                      parents and are applied consistently to guide student behavior,
      of Alternative Learning Environment                                                                                     Evidence of a placement process
                                                      monitor progress and manage the learning experience?
      (ALE) funds for eligible programs and                                                                                                                            I
      activities as identified in the Arkansas                                                                                Placement team and exit criteria
                                                 2.   Does the evidence verify that the LEA has only expended funds as
      Department of Education Rules                                                                                                                                    IP
                                                      necessary for programs to be administered?
      Governing Student Special Needs                                                                                         Evidence of student access to support
X-1
      Funding and the Determination of                                                                                         services                                PI
 D                                               3.   Does the evidence verify that student to teacher ratios do not
      Allowable Expenditures of Those Funds.
                                                      exceed 12 to 1 based on total students served and total teachers
                                                                                                                              APSCN Report & New Master               NI
                                                      available?
      A.C.A. § 6-11-105 &                                                                                                      schedule (List of eligible students
      §6-20-2305(b)(4)(c)(ii)                                                                                                  served & number of days of              NA
                                                 4.   Does the evidence verify that ALE staff meets as a team to review
                                                                                                                               assignment)
                                                      the learning alternatives?
                                                                                                                              Record of budget expenditures
                                                 5.   Has a description of the ALE program been included in the district’s
                                                                                                                               (APSCN: Expenditure Audit Trail
                                                      ACSIP?
                                                                                                                               Report)

                                                                                                                              Evidence of program evaluation



                                                                                                                              ACSIP

      The LEA ensures it has targeted the use                                                                                 Approved ELL program description        I
      of ELL funds for eligible programs and
      activities as identified in the Arkansas   1.   Does the evidence verify that the LEA has only expended funds as        District policy                         IP
      Department of Education Rules                   necessary for programs to be administered?
X-2
      Governing Student Special Needs                                                                                         Program evaluation                      PI
 D
      Funding and the Determination of           2.   Has a description of ELL activities and funding been included in the
      Allowable Expenditures of those funds.          ACSIP?                                                                  Record of budget expenditures           NI
                                                                                                                               (APSCN: Expenditure Audit Trail
      A.C.A. §6-20-2305(b)(4)(c)(ii).                                                                                          Report)                                 NA

                                                                                                                              Observation




                                                                                                                                                                            26
               Legal requirement(s)                                      Compliance indicator(s)                                   Samples of potential evidence

                                                 1.   Has the district utilized NSLA funds for any of the following:

                                                      a.   Employing Literacy and/or Mathematics and/or Science
                                                           Specialists/Coaches (K-12) and/or instructional facilitators;

                                                      b.   Providing research-based professional development in the
                                                           areas of literacy and/or mathematics and/or science in grades       ACSIP
                                                           kindergarten through twelfth grade (K-12);
      All NSLA resources are expended for                                                                                      List of curriculum specialists,
      eligible programs and activities and are        c.   Employing highly qualified classroom teachers in grades              counselors, instructional facilitators or
      not used to meet the minimum salary                  K-12;                                                                specialists, SRO’s, and licensed social
                                                                                                                                                                            I
      schedule or mandatory requirements of                                                                                     workers funded with NSLA funds
      the Arkansas Standards for Accreditation        d.   Providing research-based before and after-school academic
                                                           programs, including transportation to and from the programs;                                                     IP
      required by ACA § 6-15- 201 and the                                                                                      Description of how the LEA and/or
X-3   Arkansas Minimum Teacher Salaries                                                                                         school plan to use funds in the current
                                                      e.   Providing research-based pre-kindergarten and early                                                              PI
 D    required by A.C. A.                                                                                                       year is included in ACSIP
                                                           intervention programs;
                                                                                                                                                                            NI
      § 6-17-2403.                                                                                                             A description of how the school used
      A.C.A. §6-20-2305(b)(4)(c)(ii).                 f.   Employing tutors and/or teacher's aides;                             funds in the previous year is included
                                                                                                                                                                            NA
                                                                                                                                in ACSIP
                                                      g.   Employing curriculum specialists, certified counselors, licensed
                                                           social workers and/or nurses;                                       Website

                                                      h.   Providing summer programs that employ research-based
                                                           methods and strategies; and/or

                                                      i.   Obtaining materials, supplies, and equipment, including
                                                           technology, used in approved instructional programs?




                                                                                                                                                                                 27
               Legal requirement(s)                                       Compliance indicator(s)                                 Samples of potential evidence

                                                                                                                              Documentation to verify that the
                                                   1.   Does the evidence verify that the district has used NSLA funds to      minimum teacher salary schedule was
      All NSLA resources are expended for
                                                        supplement teacher salaries above the minimum?                         met without using NSLA funds (list of
      eligible programs and activities and are
                                                                                                                               funded positions)                           I
      not used to meet the minimum salary
      schedule or mandatory requirements of        2.   Does the evidence verify that the district has used NSLA funds for
                                                        allocating non-recurring teacher salary bonuses?                      Documentation to verify the LEA has         IP
      the Arkansas Standards for Accreditation
                                                                                                                               not used carry-forward or reserved
X-4   required by ACA § 6-15- 201 and the
                                                   3.   Has the use of these funds been included within the school's           NSLA funds to supplement salaries           PI
 D    Arkansas Minimum Teacher Salaries
      required by A.C. A                                and/or LEA's ACSIP?
                                                                                                                              NSLA flexibility is included in the ACSIP   NI
      .§ 6-17-2403                                 4.   Does the evidence verify that the amount of NSLA funds used to
                                                        supplement teachers' salaries was reduced by 20% each year,           Copy of NSLA use of funds approval          NA
      A.C.A. §6-20-2305(b)(4)(c)(ii).
                                                        until no more that 20% of the total annual NSLA allotment is used      letter
                                                        to supplement teachers' salaries above the minimum?
                                                                                                                              Copy of NSLA written report


                                                   1.   Does the evidence verify that professional development activities
                                                        are designed to meet the specific needs of the school as indicated
      Professional development activities               in the ACSIP and are regularly evaluated to determine their
                                                                                                                              ACSIP                                       I
      funded with categorical funds reflect best        impact on student achievement and/or school success?
      practices and are aligned with the
                                                                                                                              Evidence of any revisions made as a         IP
      ACSIP.                                       2.   Does the evidence verify that funds were expended for approved
                                                                                                                               result of evaluations and/or surveys
X-5                                                     programs and purposes identified in the Rules Governing
                                                                                                                                                                           PI
 D    A.C.A. §6-20-2305(b)(4)(c)(ii).                   Professional Development?
                                                                                                                              Record of budget expenditures
                                                                                                                               (APSCN: Expenditure Audit Trail             NI
                                                   3.   Have professional development activities and funding been
                                                                                                                               Report)
                                                        included in the LEA’s ACSIP?
                                                                                                                                                                           NA
                                                   4.   Does the evidence verify that professional development data is
                                                        used to revise the ACSIP?




                                                                                                                                                                                28
                Legal requirement(s)                                         Compliance indicator(s)                                  Samples of potential evidence

                                                     1.   Does the evidence verify a process to review interventions (e.g.,
                                                          educational practice, strategy, curriculum or program) for
                                                          consistent and reliable evidence that the particular curriculum,
                                                          programs and/or practices have been proven effective?
                                                                                                                                  ACSIP
                                                     2.   Are interventions backed by research that:
                                                                                                                                  Documentation to show that
      The LEA ensures that the programs and                                                                                                                                  I
                                                          a.   Employs systematic, empirical methods;                              interventions are supported by
      teaching strategies employed at the
                                                                                                                                   scientifically-rigorous evidence
      school are driven by researched-based                                                                                                                                  IP
                                                          b.   Involves rigorous data analyses;
      instruction.
X-6                                                                                                                               Documentation of outcome data to
                                                                                                                                                                             PI
 D                                                        c.   Relies on measurements that provide reliable and valid data;        show whether the interventions' effects
      A.C.A. §6-20-2305(b)(4)(c)(ii).
                                                                                                                                   in the school have been successful or
                                                                                                                                                                             NI
                                                          d.   Uses experimental or quasi-experimental designs;                    differ greatly from what the evidence
                                                                                                                                   predicts
                                                                                                                                                                             NA
                                                          e.   Ensures that studies are clear and detailed to allow for
                                                               replication; and                                                   Classroom observation (if applicable)

                                                          f.   Has been reviewed or accepted by independent experts?

                                                     3.   Does the observed teaching and learning support information
                                                          obtained from the building’s ACSIP?


                                                     1.   Is there evidence that the instructional facilitator guides progress
                                                          by:

                                                          a.   Providing instructional support;                                     Evidence of assistance with
                                                                                                                                                                             I
      The LEA has established procedures for                                                                                         curriculum lesson design and/or
      the instructional facilitator, specialist or        b.   Developing and modeling instructional strategies;                     program implementation with
                                                                                                                                                                             IP
      coach to provide instructional support                                                                                         classroom teachers, parents and
      and facilitate continuous improvement in            c.   Developing and implementing PD training;                              other staff and outside resources
X-7                                                                                                                                                                          PI
      classroom instruction.
 D
                                                          d.   Selecting standards-based instructional materials;                   Documentation of formal workshops
                                                                                                                                                                             NI
      ACT 807
                                                          e.   Providing current research;                                          Board approved job descriptions
                                                                                                                                                                             NA
                                                          f.   Integrating technology into instruction; and

                                                          g.   Assisting with the implementation of the ACSIP?




                                                                                                                                                                                  29
               Legal requirement(s)                                       Compliance indicator(s)                                  Samples of potential evidence

      By June 30, 2012, and by June 30 of
                                                  1.    Do financial records verify that on June 30, annually, the LEA has
      each year thereafter, a school district
                                                       a national school lunch state categorical funding balance less than
      shall expend a minimum of eighty-five
                                                       fifteen percent (15%) of the LEA’s current year NSLA allocation?
      percent (85%) of the school district's
                                                                                                                                                                       I
      current year national school lunch state
      categorical funding allocation in                                                                                           LEA waiver request
                                                  2.    If not, do records indicate a plan for reduction of excess carryover                                           IP
      accordance with a manner permitted in
                                                       by at least ten percent (10%) each year so that by June 30, 2022,
X-8   the Rules and the total aggregate                                                                                           Documentation of excess carryover
                                                       and by June 30 of each year thereafter, the school district has a                                               PI
 D    balance of all state categorical fund                                                                                        reduction plan
                                                       balance of no more than fifteen percent (15%) of the school
      sources shall not exceed twenty percent
                                                       district's current year national school lunch state categorical                                                 NI
      (20%) of the total aggregate annual state                                                                                   APSCN financial reports
                                                       funding allocation?.
      categorical fund allocations for the
                                                                                                                                                                       NA
      current school year.
                                                  3.    Does the total aggregate balance of all state categorical fund
      Act 1220 of 2011, Ark. Code § 6-20-2305
                                                       sources exceed twenty percent (20%) of the total aggregate annual
      (b)(4)(c)(ix)(b)(1) amended
                                                       state categorical fund allocations for the current school year?




                                                                                                                                                                            30
                                                             SECTION XI: FISCAL REQUIREMENTS
                  Legal requirement(s)                                       Compliance indicator(s)                                 Samples of potential evidence
                                                                                                                                                                             I
         The LEA ensures that funds for
                                                     1.   Does evidence verify that the LEA has only expended funds as                                                       IP
         administrative costs are reasonable and
                                                          necessary for programs to be administered?                              Records of budget expenditures
         necessary.
XI-1 D                                                                                                                             (APSCN: Expenditure Audit Trail           PI
                                                     2.   Does evidence verify that the LEA has maintained its fiscal effort       Report)
         §1120A(a), § 4114 (b)(2)
                                                          when compared to expenditures in previous years?                                                                   NI
         OBM Circular A-87
                                                                                                                                                                             NA


                                                                                                                                  Time and effort documentation, signed
                                                                                                                                                                             I
         The LEA maintains time and effort           1.   Is there evidence that staff who work on multiple activities or cost     by employee and supervisor for staff
         records for all federally paid staff to          objectives document the portions of time and effort dedicated to         who work on multiple activities or cost
                                                                                                                                                                             IP
         document the time actually spent by staff        federal programs?                                                        objectives
         on federal activities.
XI-2 D                                                                                                                                                                       PI
                                                     2.   Is there evidence that any staff funded solely from federal             Semi-annual written statement of
         EDGAR: OMB Circular A-87                         programs completes a semi-annual certification which indicates           single program assignment signed by
                                                                                                                                                                             NI
                                                          that he/she has been working solely on activities supported by           employee and/or supervisory official
                                                          federal programs for the period indicated?                               who has first-hand knowledge of the
                                                                                                                                                                             NA
                                                                                                                                   work performed by the employee


                                                                                                                                  LEA approved budget and records of
                                                                                                                                   expenditures at the LEA level
                                                                                                                                   (APSCN: Expenditure Audit Trail
                                                                                                                                   Report)
         The LEA is able to demonstrate that it      1.   Is the LEA/school able to demonstrate that all funds have been
         uses funds to supplement and not                 used for the express purpose of serving those students who were                                                    I
                                                                                                                                  Records of schoolwide and targeted
         supplant state, local or other federal           identified as being in greatest need of assistance based on the
                                                                                                                                   assistance expenditures that verify
         funds that would otherwise be used for           LEA and school’s Title I student selection criteria/ targeted                                                      IP
                                                                                                                                   funds have not supplanted Non-
         the activities.                                  assistance programs?
                                                                                                                                   Federal Funds
XI-3 D                                                                                                                                                                       PI
         §1114(a)(2)(B), §1115(a), §1116,            2.   Is the LEA able to demonstrate that the funds in a schoolwide
                                                                                                                                  ACSIP
         §1120A (b) (1), §2123 (b), §2413(b)(6),          program school are in addition to the total amount of funds that                                                   NI
         §3115 (b)(4), §4114(d)(40), §5144,               would, in the absence of the Title I Funds, be made available from
                                                                                                                                  Records of state and locally funded
         §6232                                            non-federal sources for the school, including funds needed to                                                      NA
                                                                                                                                   positions
                                                          provide services required by law for students with disabilities and
                                                          students with limited English proficiency?
                                                                                                                                  Maintenance of Effort Report verified
                                                                                                                                   by ADE ( Schoolwide only)




                                                                                                                                                                                  31
                  Legal requirement(s)                                 Compliance indicator(s)                                Samples of potential evidence

                                               1.   Does evidence verify that the LEA has:

                                                    a.   Reserved funds that are reasonable and necessary to provide
                                                         services comparable to those provided to children in Title I
                                                         funded schools to serve homeless children who do not attend
         The LEA ensures that appropriate                participating schools.
         reservations (set asides) have been
         made in accordance with applicable         b.   Reserved funds that are reasonable and necessary to provide
                                                                                                                             ACSIP budget pages
         requirements.                                   services comparable to those provided to children in Title I
                                                                                                                                                                      I
                                                         funded schools to serve children in local facilities for
                                                                                                                             Preschool documentation
         1118(a)(3); 34 CFR 200.65; 1120(c).             neglected children.
                                                                                                                              (if applicable)                         IP
         1113(c)(3)(B-C); Sec 1115(b)(3).
         1113(c)(3)(A); Sec 1115(b)(3).             c.   Correctly calculated the amount of funds needed to provide
XI-4 D                                                                                                                       Private school fund reservation         PI
         1116(3)(A)(iii).                                equitable services to private school participants, their
                                                                                                                              worksheet
         1116(c)(7)(A)(iii).                             teachers and their families, and reserved funds for parental
                                                                                                                                                                      NI
         1116; 34 CFR 200.44-45.                         involvement activities for parents of eligible private school
         OMB Circular A 87, Attachment B                 children
                                                                                                                                                                      NA
         641A(a): 45 CFR 1304.21
                                                    d.   Reserved at least 1% of allocations for parental involvement--
                                                         LEA's receiving more than $500,000.00;

                                                    e.   Distributed at least 95% of the remaining funds to schools;

                                                    f.   Complied with the achievement standards established under
                                                         the Head Start Act, if that district reserved Title I funds to
                                                         provide preschool programs to low-income children?


                                                                                                                                                                      I

         The LEA ensures compliance with the                                                                                                                          IP
         procedures for reallocation and                                                                                   Proof of expenditures and obligation or
                                               1.   Is there evidence that the LEA has not carried over more than 15%
XI-5 D   carryover.                                                                                                         payback or ADE approved wavier if         PI
                                                    of its Title I allocation from one year to the next?
                                                                                                                            applicable
         §1126(c), §1127                                                                                                                                              NI

                                                                                                                                                                      NA




                                                                                                                                                                           32
                    Legal requirement(s)                                   Compliance indicator(s)                               Samples of potential evidence
                                                                                                                                                                        I
                                                    1.   Does evidence verify that comparability calculations are computed
         LEAs that are required to complete a                                                                                                                           IP
                                                         annually?
         Title I comparability analysis do so
         annually.                                                                                                            Comparability Report verified by ADE     PI
                                                    2.   Does evidence verify that the LEA uses State and local funds in
XI-6 D
                                                         schools that provide services that, when taken as a whole, are at                                              NI
         §1120(A)
                                                         least comparable to services in Non-Title I Schools?
                                                                                                                                                                        NA




                                                                                                                              Documentation (APSCN) of LEA
                                                                                                                               transfers (if applicable)                I

         The LEA has transferred federal funds in                                                                             Evidence in APSCN that all transferred   IP
         accordance with state and federal          1.   Does evidence verify that funds are used in accordance with the       funds were used in accordance with
XI-7 D   requirements.                                   rules and regulations of the program to which the funds were          the allowable activities of each         PI
                                                         transferred?                                                          program
         EDGAR 74.25                                                                                                                                                    NI
                                                                                                                              Transferability impact on non-public
                                                                                                                               institutions and evidence of             NA
                                                                                                                               consultation




                                                                                                                                                                             33
                 Legal requirement(s)                                   Compliance indicator(s)                               Samples of potential evidence
                                                                                                                                                                      I
         The LEA maintains fiscal records of
                                                                                                                           LEA approved budget and APSCN:            IP
         approved budgets and expenditures for
                                                                                                                            Expenditure Audit Trail Report
         each Title program.                     1.   Does evidence verify that the LEA has maintained records
XI-8 D                                                                                                                                                                PI
                                                      necessary for fiscal audit and Title program evaluations?
                                                                                                                           Copy of single audit reports (2 most
         §1120A, §5133 (6), 9306                                                                                                                                      NI
                                                                                                                            recent years)
         EDGAR 76.730-731
                                                                                                                                                                      NA




                                                                                                                           Inventory list/name of person             I
                                                                                                                            responsible
         The LEA ensures compliance with                                                                                                                              IP
                                                 1.   Does the evidence verify that the LEA has a current, labeled         Evidence that all equipment is properly
         inventory procedures.
                                                      inventory of any equipment purchased with federal funds including     tagged and located where indicated on
XI-9 D                                                                                                                                                                PI
                                                      a description, serial number, acquisition date, funding source,       the inventory list
         EDGAR 80.32(b)
                                                      purchase price, location, use and condition?                                                                    NI
         EDGAR 80.32(d)(1-2), OMB A-87                                                                                     Procedures for lost/stolen property and
                                                                                                                            disposal of equipment
                                                                                                                                                                      NA




                                                                                                                                                                           34

								
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