Oakland Unified School District
Family & Community Office
District Advisory Committee (DAC)
Administration Building, Hunter Hall
1025, 2nd Avenue, 4th Floor
Minutes of November 18, 2010 Meeting,
I. Welcome: The District Advisory Council meeting was called to order by Clarence Boyd, Chair
Person at 6:42 pm.
DAC Members present: Clarence Boyd, Chair Person
Charlene Johnson, Vice Chair
Larry Moore, PhD., Parliamentarian
Amanda Alston, Recording Secretary
Joe Brownlee, Executive Secretary
Staff: Susana Ramirez, Director, State and Federal
Sheroyne Capdeville, Compliance Coordinator
Troy Flint, OUSD Spokesperson
Elaine Tan, Family Liaison
Diana Vielman, Translator
Carolina Arroyo-Solveson, Project SOAR II
Eric Guico, Project SOAR II
Burckhalter Patricia Blanson
Business Information & Tech Donna Brown (CBITS)
Carl B. Munck Amanda Alston
Claremont Liz Martin
Coliseum College Prep Charlene Johnson, Veronica Corral
Community United Elem. Veronica Corral
Elmhurst Community Prep. Emma Piedra
Franklin Annie Maki
Fred T. Koramatsu Discovery Noel E. Dominguez
Frick Kermit Bayless, Charlie Jones, Larry Moore PhD.
Glenview Hugh Morrison
Life Academy Joe Brownlee
METWEST Charlene Johnson
Montclair Moe Josephian, Jane Nylund
Montera Wandra & Clarence Boyd
Skyline Wandra & Clarence Boyd
Think College Now Charlene Johnson
Youth Empowerment School Juan Piedra
If your name is not printed on the DAC roster, Do Not Add your name to the DAC roster
until the principal of your school notifies the State and Federal Office. Your name will then be
added to the roster. Until this happens, please sign in on the Community List. Thank You.
II. Call to Order: Clarence Boyd (CB) calls the meeting to order at 6:45 pm and makes a roll call.
The members present are listed above.
III. Establish Quorum: Roll was called for each school site. A quorum was established by a show
of hands of 13 parents and 2 staff being present at this time. There are late arrivals.
IV. Approval of Minutes: The minutes for October 12th were read and no corrections were noted by
the members. Wandra Boyd (WB) motioned to approve the minutes and Charlene Johnson (CJ)
seconded the motion. The vote was counted with 14 Ayes, O Nays and 0 Abstentions. Also, CJ
mentions that Explore College Prep has been closed.
V. Chairpersons Report: Clarence Boyd (CB) welcomed everyone in attendance. CB noted to the
general body, that since we returned to working with State and Federal office, that within 2 months,
the DAC is now on the OUSD website, with minutes and calendar now available for anyone to see.
He did note that some of the older minutes would take longer to be posted, and that translations
were also available.
VI. Initiative Taskforce and Parents:
Troy Flint (TF) presented OUSD’s 3 Part Strategic Initiatives & Task Forces which comprised the
district’s philosophy for improving academics. Part I reported the 118 point increase on the API and
detailed challenges like persistent achievement gaps. Part II reported a proposed 5 year model
termed Full Service Community Schools (FSCS) where services such as dental, nutrition, physical
education, and better connection to parks and recreation are utilized to better understand/
facilitate the needs of the students and promote higher graduation rates. All of which will be
accomplished via neighborhood zones. Part III entailed the district’s strategic plan of ten (10)
Initiatives: effective teachers, CORE curriculum, literacy, effective principals & leaders, African
American male achievement, networks, secondary experience and achievement network, building
full service community schools, quality community school development, data warehouse and
balanced scorecard, RBB reform, options and school choice, operations and finance readiness, and
facilities and asset management. 14 Task Forces are under development to help with the facilitation
of the Initiatives. (TF) invited parents to participate on the Task Forces.
The district is currently hosting Town Hall meetings, in every district, and creating focus groups in
an attempt to boost enthusiasm and participation. The superintendent emphasis has been placed
on the district and community working together; therefore, they are attempting to solicit as much
participation as possible.
(WB) stated that she is currently participating on one of the task forces with Troy. She requested
that parents get involved and check out the website for agenda items. (CB) circulated a sign-up
sheet for taskforce participation. Annie Mack (AM) asked if aspects of supplemental services like
social service are covered. (TF) replied yes. A parent asked if it includes fitting in parenting. (TF)
stated that he was not sure. He noted that the district is defining the quality of the community
service group. He did; however, mention that parent inclusion should be done daily.
Charlene Johnson (CJ) stated that the 1st contact should be the principal since they are already
aware of the taskforces. She also pointed out an overlap within 4A and 4B networks. (TF) replied
yes. He stated that the superintendent want to reconfigure the system by condensing the levels into
three (3) regions. Hugh Morrison (HM) requested a template for what the full service school should
VII. CSU Foundation and Project SOAR II:
Carolina Arroyo-Solveson (CAS) presented Project SOAR which is a college preparatory course for
students and parents. The program currently only serves seniors. Her philosophy surrounds the
need for parents to be good/ prepared advocates for their children. They currently have programs at
some High Schools, like McClymonds and Skyline. The program began in Spring 2009 and is now in
its 3rd cycle. As per the brochure, yesterday they assisted students with CSU applications.
Donna Brown (DB), one of our members, indicted that she participated in SOAR at Frick Middle
School in order to verify if her daughter was doing what was necessary to graduate. She
recommended that other members participate. (PB) asked if it was too late if your child was already
a senior. (CAS) replied no. She also recommended that school sites provide a parent liaison to report
information back to the school. A parent inquired about the parent liaison. (WB) stated that Skyline
has two (2) which are paid for by the school. (CB) stated the importance of having the SSC or school
sites implement the parent liaison position. He mentioned that his son attended Project SOAR and
confirmed that they do stay with the kids. Wandra Boyd (WB) stated that the program assists with
creating a college going culture. She asked if they could post something online, for our members
with elementary aged children, to promote an early start at showing importance and value of an
education. (PB) asked if (CAS) suggest starting the parent liaison position at the elementary level.
(CAS) replied yes.
(CAS) announced that SOAR sent two (2) parents to Washington, DC to attend a conference.
(CB) recommended that each school site setup a paid Parent Liaison position allocation on their
SPSA. (WB) reminded parents that 1% of funding is earmarked for Parent Education.
VIII. Discussion of Topics and Concerns for Presentation to Board of Education:
(CB) reported on the DAC’s relationship with the Board of Education. The DAC & DELAC
committees are now under the Board of Education. Last year, the district was deemed
noncompliant per the board. He expressed concern regarding our responsibility as an advisory
committee to the board, yet we lack contact with the board. He requested a presentation of
questions and concerns from members for the next general meeting. He also suggested the
possibility of sending the inquiries directly to State and Federal.
(CJ) suggested the idea of sending an invitation to board members for attendance at future DAC
meetings. (CB) stated that the discussion there would be on public record. Susana Ramirez’s
recommendation entailed presenting school site data since we bare the responsibility of being an
advisory committee. For example, she mentioned Alice Spearman’s discussion on the importance of
parental involvement at last night’s board meeting.
IX. SSC Training Part II and Binder Distribution:
CB provided a handout entitled Major Responsibilities of SSC & ELAC from the Department of State
and Federal Programs Compliance Unit. The handout entailed monthly SSC agenda topics.
Patricia Blanson (PB) inquired if putting the SSC agenda in the parent newsletter complied with the
72 hour notice. (CB) asked if the newsletter was public, then replied no. She also asked for the
timeframe for emergency meetings. (CB) replied that it could not be less than 24 hours. He clarified
the definition of a true emergency and sited a natural disaster as an example.
(JB) pointed out how problems can arise if the SSC and ELAC committees are run independently.
(CB) stated that the SSC and ELAC must have a good working relationship. (JB) then pointed out
that some schools do not have an established ELAC. (CB) addressed the concern by stating that if
an ELAC committee decides to relinquish their voting rights over to the SSC, the issue must be re-
voted on every two (2) years. He also pointed out how the State frowns upon the decision.
(CJ) suggested an officers meeting take a week prior to the scheduled SSC meeting to plan the
agenda. (CB) stated that the meeting would be a violation of the Green Act.
(PB) asked who was responsible for providing data. (CB) stated that since the data comes from the
district, it would be the principal.
Annie Mackie (AM) reported that Franklin does not have a functioning SSC. (CB) suggested that she
1st speak with the principal. If the principal fails to respond, then contact the REXO. The last course
of action would be to file a compliant.
X. Review of DAC Budget:
The budget discussion was tabled for the December general meeting since the budget is currently
frozen. (WB) motioned to table budget discussion for next general meeting and (PB) seconded the
motion. The motion is passed with a vote of 15 Ayes, 0 Nays and 0 Abstentions.
(CB) announced the implementation of a DAC link on the OUSD website which occurred within two
(2) weeks of being assigned to State and Federal. He applauded Susana Ramirez (SR) and her staff
for assisting Elaine Tan (ET) with website development.
XII. Adjournment: Liz Martin (LM) motions that we adjourn the meeting at 9:05 pm and Hugh
Morrison (HM) seconds the motion. The motion is passed with a vote of 15 Ayes, 0 Nays and 0
Minutes respectfully submitted by Amanda Alston, Recording Secretary and Joe Brownlee,
November 18, 2010