Bylaws of PACT Charter School Student Council
Revision approved by Secondary Steering 20050331
Revision by Student Council 20050504
Proposed Revision 20110228
Approved by Steering 20110407
Approved by School Board 20110414
Article I: NAME
The organization shall be known as the PACT Charter School Student Council.
Article II: MISSION STATEMENT
The PACT Charter School Student Council will be a student-led organization
committed to a student life at school through projects that promote the general
welfare of our school and community, while developing leadership among its members.
Article III: PURPOSE STATEMENT
The PACT Charter School Student Council will allow student leaders to help
govern student affairs and give opportunities to voice opinions, concerns, ideas,
and plans in a proper manner. It will work toward developing leadership
qualities and organizational skills while establishing better communication
patterns between students, faculty, administration and parents. The Student
Council will work within established guidelines to create an environment of
unity for all of PACT Charter School.
Article IV: MEMBERSHIP
A. The Student Council membership shall consist of no more than 16 voting
1. The Student Council memberships shall include elected President, Vice
President, Secretary and Treasurer, each of which will serve a two-year
2. Students from grades 9-12 shall fill the offices of President and Vice
President. In the event that no students run for these offices the positions
will first be filled by an internal election from the elected 9th-12th grades
representatives. If no 9th-12th grade representative fills the offices of
President and/or Vice President, a special election will be held, school wide,
to fill these positions.
3. Students from grades 9-12 shall fill the offices of Secretary and
Treasurer. In the event that no students run for these offices the
positions will first be filled by an internal election from the elected
9th-12th grades representatives. If no 9th-12th grade representative
fills the offices of Secretary and Treasurer, a special election will be
held to fill these positions.
4. The Student Council membership shall include up to three elected
representatives from each grade. Each representative will serve a one-year
5. In the event that a grade class does not elect any/three representatives, the
elected Student Council will decide whether or not to fill the vacant
6. The Student Council membership shall include at least one non-voting
Teacher Advisor and one non-voting parent Advisor.
7. Any PACT student may become a representative member or officer of
student council, including students participating in PSEO.
8. Of the three elected representatives per grade, only two may be filled by
students participating in PSEO.
B. Any member will be removed from the office for the following reasons:
(Bylaw sections 1-3 below are per Student Council discretion and 2/3 vote)
1. … for having three unexcused meeting absences in a semester…
(An absence may be excused at the discretion of an Advisor.
Unexcused absences may include but are not limited to: serving
detention, unexcused absence from school, failing to give notice of
an absence to an Advisor, etc.)
2. …for being suspended, in or out of school…
3. …for failure to carry out his/her duties and by a 2/3 vote…
4. …for failure to fulfill eligibility requirements more than once (see
Article VI, Sec. A11)
C. When a member is removed from office, the removed member has one
school week (at least 4 days) to notify Student council of their intent to be
reinstated. Reinstatement is at Student Council Advisor’s discretion and
Student Council’s 2/3 vote. If the affected member does not wish to be
reinstated, the affected grade advisor and their class shall then be notified,
applications shall follow and elections shall be held within oneweek of
notification, barring obstacles in scheduling.
D. Student Council Members shall abide by all membership guidelines
according to Position Descriptions (see Appendix A) and Article VI.
Article V: STUDENT COUNCIL MEETINGS
A. The Student Council shall meet once a week or bi-weekly at the
discretion of the Student Council and Advisor on a day determined by the
current Student Council members.
B. Meetings of the Student Council shall be held before or after school.
C. The President and/or Advisors may call special meetings whenever
necessary. Meetings shall not conflict with regular class schedules
without the permission of the Administrator, and special consideration
will be given for absences.
D. A majority of the present Student Council membership and one faculty
Advisor shall constitute a quorum.
E. Students who would like to speak formally (as apart of the agenda) at a
Student Council meeting must submit a written request to the Student
Council President and Advisors one week prior to coming to the meeting.
F. Students who would like to informally address the Student Council with a
concern, idea or other topic, can do so during the Open Microphone
portion of a regular meeting.
G. Regularly scheduled Student Council meetings will be announced in the daily
Article VI: POWER AND DUTIES
A. The powers and Duties of the Student Council shall be:
1. To act as Student representatives
a. Students may express their opinions and concerns directly to
their grade Student Council representative and may expect a
2. To promote involvement in school activities.
(At least one officer)
3. At least one officer shall attend each secondary
Steering Committee meeting
4. Representatives shall attend at least one (1) Secondary Steering
Committee meeting each semester. Student Council representatives’
attendance at each meeting shall be a minimum of 90 minutes.
5. To promote cooperation between teachers, students, administration
6. To organize and promote cooperation between the secondary and
elementary levels by working with the elementary Student
7. To maintain organizational and ethical accountability for Class
Representatives in regard to planning Spirit Week, fundraisers, class
activities (see Appendix B), etc.
8. To organize and promote general and special elections.
9. To help maintain honorable physical appearance among
10. To help maintain an honorable physical appearance of our school
11. Student Council members must maintain eligibility as per the
Family Handbook policy. After a Student Council member is
ineligible for the 2nd time, he/she shall be removed from office for
the remainder of the year.
Article VII: ADVISORS AND ADMINISTRATION
A. There shall be at least two Advisors for the Student Council - one teacher
and one parent.
B. The teacher advisor should apply through human resources. The parent
advisor is chosen by Student Council and approve the volunteer parent
1. Student Council members may, however, bring forth positive
suggestions and recommendations about Advisor selections.
2. Advisors shall attend all Student Council meetings, unless excused
by Student Council President or Administration
3. Advisors shall have no voting power.
4. Advisors may voice faculty opinions, bring up issues relevant to the
student body and/or suggest possible solutions.
5. Advisors shall call to order the first one or two new Student
Council meetings according to Robert’s Rules, in order to set an
example of proper Student council meeting procedures and to
facilitate the election of Student Council offices for the following
year, in accordance with Article VIII.
Article VIII: ELECTION OF STUDENT COUNCIL MEMBERS
A. Potential Student Council Members must meet preliminary qualifications to be
allowed on the ballot.
1.Students must complete a Candidate Application, which includes:
a. 100 word written description of their reason for running
b. Sign-off from all the current teachers verifying current grades
c. parent signature
2. Students must prove eligibility according to Article VI, Section ALL.
B. General Elections shall be held in May for the following year
1. Elections for student Council members will be supervised
2. Each student will receive a ballot, with the names of those
running for office. Ballots will be completed during advisory.
3. Each student will receive only one ballot.
4. Ballots lacking student name, advisor, and/or grade will not be
5. Completed ballots and extra ballots must be returned to the
Student Council Teacher Advisor in a sealed envelope
immediately following the election process.
6. The Teacher Advisor, the Parent Advisor and the current 12th
Grade Representative will count the ballots.
Article IX: AMENDMENT PROCEDURES
A. The Student Council may, by a two-thirds (2/3) vote of membership,
exercise from time to time, the power of recommending to the
Administration and/or Secondary Steering Committee an amendment to
the Student Council Bylaws. All amendments to be discussed shall be
given at least two weeks before the scheduled meeting. Any changes in
the Bylaws must be presented to the Secondary Steering committee for
PACT Charter School Student Council Bylaws
Job Descriptions of Student Council Members
Fulfill a two-year term as President
Facilitate weekly meetings
Propose ideas to the Student Council
Coordinate member participation in meetings, events. etc.
Work closely with Vice President
Attend the Secondary Steering Meetings to make the Student Council
Organize special all-school events with the help of other council members
Fulfill a two year term as Vice President
Fulfill responsibilities of the office of President when the President is
either absent of no longer in office
Attend Secondary Steering Meetings to assist President in making Student
Make proposals to Student Council
Fulfill a two-year term as treasurer
Coordinate finances of the Student council with the Business Office
Maintain records of income and expenditures related to Student Council
Make a financial report ad the 1st Student council meeting each month
Coordinate financial matters related to fundraising events.
Fulfill a two-year term as Secretary
Take minutes at meetings
Type and distribute meeting minutes within 2 days of meeting
Maintain binder of approved minutes
Post approved minutes on the Student Bulletin Board within 2 days of the
Type and distribute the agenda at least 3 days before the next meeting
Assist with Student Council events/activities
Fulfill a one-year term
Communicate with each class during monthly class meetings
Act as a representative of his/her class
Help facilitate Student Council activities/events
Attend at least 1 Secondary Steering Meeting each semester
Make proposals to Student Council
Hear concerns/comments from students
Help facilitate weekly Student Council meetings
Work with President/Vice President to implement Student
Council /Secondary Steering activities/events
Act as liaison with the Secondary Steering Committee and
Coordinate learning experiences for Student Council members
Facilitate Student council election process
All student Council Positions
Attend weekly Student Council meetings
Participate in discussion of Student Council topics
Actively work to implement Student Council activities/events
Act as liaison to the Secondary Steering Committee
Represent PACT Charter school by using good judgment, acting
appropriately. maintaining eligibility and good attendance
Check mailbox several times a week to maintain good communication between
Student Council members
Pact Charter School Council Bylaws
Fundraisers/ activities Planned and/or Sponsored by Grade Classes
Any fundraiser and/or activity to be planned by and/ or sponsored by an
individual Grade Class must receive approval from PACT Charter School
Student Council prior to the implementation in any form.
At least one week prior to proposing a fundraiser/activity, the grade Class
Representative will notify the President of the Student Council in order to add
the proposal to the agenda for the following meeting.
The Grade Class Representative will present the fundraiser/activity proposal to
the Student council for approval. Student Council reserves the right, pending
agreement by the Secondary Steering Committee and/or Administrator, to deny
approval of a fundraiser and/or activity. Factors that the Student council will
consider when hearing proposals include but are not limited to:
Relationships to PACT Charter School Philosophy
Conflicts with other fundraising efforts being planned
Grade classes may use the Student council as a resource for eliciting help with a
fundraiser and/or activity. Student council has ample opportunities and ideas
available for fundraisers and/or activities that could be sponsored by Grade
PACT Charter School Student Council Bylaws
Secondary Student Council Lettering Criteria
In order to letter in Student Council, members must meet the following criteria:
Miss no more that two (2) regularly scheduled meetings each semester
for any reason other that participation in another PACT extra-curricular
Miss no more that one (1) scheduled activity during the year
Complete action points
Remain eligible during the entire elected term according to the PACT
Fulfill responsibilities as set forth in the member job description
PACT Charter School Student Council Bylaws
Distribution of Student Council Funds Policy
Funds are collected, donated, or earned as profit in the Student Council
account(s). Student Council shall establish an anticipated budget in August
for the upcoming school year to include revenues and expenditures. While
excess funds may be allowed to accumulate from year to year anticipating
future expenses, these funds are not intended for the use of individuals or
small groups of students outside the following guidelines.
Distribution of funds must meet one of the following criteria:
Student Leadership training and the development of Student Council
members – priority will be given to officers
Enhancement of the whole student body