Heritage Elementary School Volunteer/Visitor Information
Thank you very much for volunteering your time for our students. The entire Heritage Team truly
appreciates your support.
Some important things to note before volunteering:
All persons who volunteer at a school site and are in contact with students must have a current
tuberculin test (TB) on file at our school site. The test must be retaken every four years.
If you volunteer twice or more per week on a regular basis a Livescan / Fingerprint test is
required. Applications with instructions are available in the school office at no cost to the
All visitors that join their children for lunch must have a current tuberculin cleared test on file.
Please read and fill out the Volunteer Agreement form. These are available in the school office.
Should you be injured while you are volunteering at our school, it is extremely important that you
report all injuries to the health office immediately.
Do not use equipment unless you have received training. Classroom teachers are
responsible for training their volunteers.
Keep copy room clean.
If a machine breaks down notify the office immediately. Do not attempt to fix equipment unless
you have been trained.
If you use the last of a supply or the laminator runs out of film, notify the office immediately.
Empty supply containers (Ink/master roll) are not recyclable. Please discard when empty.
Your Role as a Volunteer
Volunteers are intended to enrich a program and not to substitute for paid employees. You are part of
a team effort to give superior services to our students.
Guidelines and Procedures
Checking-In: Sign-In/Out using our new CCSS “COMPLETE CAMPUS SECURITY SOLUTION”
program. A yellow name badge is generated and must be worn in a visible area preferably in the left
lapel area. Lifetouch photo badges are not a replacement for this identification. Sign in and out every
time you volunteer or visit.
Confidentiality: Maintaining confidentiality is important at all times and eavesdropping is not permitted.
Respect the privacy of student matters by not addressing a student being served in the health office
or waiting to see the principal. The staff lounge is for staff only. Non staff and all students are not
permitted to be in the staff lounge at any time.
Dress Code: There is no specific dress code for volunteers, but you should wear clothing suitable to
your assignment. Whether helping out with sports, working in the office, or tutoring students you
should wear clothing appropriate for safety, comfort and public contact. Remember that as a volunteer
you will be representing the school in the eyes of students and the community.
Emergencies: In the event of an emergency drill or otherwise please follow the instructions of the
classroom teacher or wait for instructions on the intercom system. *See procedures below.
Injuries: If you are injured while on campus please proceed to the school health office to complete an
Restroom: Please use restrooms that are designated for adults. If you are not sure where they are
located, please check with the office. If you have your children with you, please do not have them enter
the adult restroom. Please have your children use the student restrooms.
Use of machines: Staff has priority when using copy machines or other campus equipment. Please
use a 15 minute maximum guideline as a courtesy when other volunteers are waiting to use equipment.
If a machine breaks down while you are using it, please notify the office staff at once x5700. Do not
attempt to fix machines unless you have been trained.
Volunteers must be trained on equipment by their teachers before working in the copy room. Teachers
are allocated a limited number of copies on machines so be careful to follow their instructions on which
machines to use for a particular job. The Rizo machines are intended for volume copying (20 copies or
more). The Sharp Digital copiers are used for smaller jobs.
**Teachers are limited to a maximum # of copies and paper.
Verify with your teacher which machine to use for any job
in order to not run out their copy limit.
The alarm will sound in the event of a Fire Drill.
Proceed immediately to the playground.
When possible, volunteers are asked to stay with the classroom they are volunteering with and
provide support to the classroom teacher.
The announcement: “We are in lockdown. Please observe all procedures,” will signal the
beginning of a Lockdown Drill.
Stay inside (or move quickly inside), lock all doors, close all blinds, and crouch under a table or
on the floor away from doors and windows. Wait until a runner from the office signals the ‘all
Siblings: Due to liability, volunteers may not bring younger siblings with them while volunteering on
campus. Junior Volunteers (High School and Jr. High School students) can volunteer and earn
community service hours by supporting teachers and PTO functions outside of instruction time but must
have a TB test on file in the office and must sign in as a volunteer. Arrangements must be made with
teachers in advance. No “Walk–Ins” please.
Thank you for your commitment to all of our students!