Meassage Forms by 3pWS7hv

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									         Objectives

•Learning the different types of
Message Forms
•Deciding what form to use
•Understand the sections of Message
Forms
•Learn what content belongs in each
section
•Practice completing a form
ARRL RADIOGRAM
    ARRL Message Form Instructions
•   1. Preamble The Preamble includes information used to prioritize and track the
    message and ensure its accuracy.
     –    (A) Number Assigned by the Station of Origin and never changed. Begin with 1 each
         month or year.
     –   (B) Precedence Determines the order in which traffic is passed. Assigned each message a
         Precedence of R (Routine), W (Welfare), P (Priority) or EMERGENCY.
     –   (C) Handling Instructions (HX) Optional, used only if a specific need is present.
     –   (D) Station of Origin The call sign of the station originating (creating) the message.
     –   (E) Check The number of words or word groups in the text of the message. A word group is
         any group of one or more consecutive characters with no interrupting spaces.
     –   (F) Place of Origin The location (city and state) of the party for whom the message was
         created, and not necessarily the location of the Station of Origin.
     –   (G) Time Filed Optional, used only when filing time has some importance relative to the
         Precedence, Handling Instructions or Text.
     –   (H) Date The date the message was filed (If Time Filed is used, date and time must agree.
 ARRL Message Form Instructions
• 2. Address Name, address, city, state, ZIP and telephone number
  of the intended recipient, as complete as possible. Note that
  punctuation is not used in the Address section.
• 3. Text The message information, limited to 25 words or less if
  possible. Normal punctuation characters are not used in the text. A
  question mark is sent as Query, while DASH is sent for a hyphen.
  The letter X is used as a period (but never after the last group of the
  text) and counts as a word when figuring the Check. The letter R is
  used in place of a decimal in mixed figure groups (example: 146R52
  for 146.52).
• 4. Signature The name of the party for whom the message was
  originated, May include additional information such as Amateur
  Radio call sign, title, address, phone number and so on.
ARRL Message Form Instructions
     A            B          C      D          E               F          G       H

             2




     3




          4




                                                         NEWINGTO
        1                R           HXG           8                CT    1830Z       JULY 1
1. Preamble                                              N
          (A)            (B)         (C)           (E)   (F)        (F)   (G)         (H)


                 DONALD SMITH
                 164 EAST SMITH AVE
2. Address
                 NORTH RIVER CITY MO 00789
                 555 1234

3. Text          HAPPY BIRTHDAY X SEE YOU SOON X LOVE
4. Signature     DIANA
                     ICS 213 (ARES)                                          ICS 213 (ARES VERSION)
                                                                                                                                    TIME      DATE FILED
                                   NUMBER         PRECEDENCE (CIRCLE ONE)            FROM STATION      CHECK   PLACE OF ORIGIN
                                                                                                                                    FILED      mm/dd/yy

                                              EMERGENCY Priority H&W Routine                                                          :           /       /
                                                                       (Followed by number.) Cancel message if not delivered within specified hours of
                                     HANDLING        HXB:
                                                                       filing time; reply to originating station if not delivered.
                                   INSTRUCTIONS

•ICS 213 ARES Form is a form             (HX):
                                    (choose one if
                                       required)
                                                     HXC               Report date and time of delivery of the message back to the originating station.

                                                     HXE               Delivering station get reply from addressee, originate message back.
that takes some of the ARRL        TO:                                                        POSITION:

Radio Gram and the ICS 213         FROM:

                                   SUBJECT:
                                                                                              POSITION:



Form and incorporates them into    MESSAGE BODY:

one form.                                                                                                                                                     5

                                                                                                                                                              10



•This form has the ability for                                                                                                                                15

                                                                                                                                                              20

word count Check on both the                                                                                                                                  25



Message and the Reply                                                                                                                                         30

                                                                                                                                                              35



•Also handling instructions.
                                                                                                                                                              40

                                                                                                                                                              45




•You may not be able to use this   RECEIVED FROM:                                         INITIALS:                     POSITION:

                                                                                                                       RECEIVED DATE:
form with certain agencies.        RECEIVED BY:                             (call sign)   RECEIVED TIME:        :
                                                                                                                          mm/dd/yy
                                                                                                                                              /       /


                                   REPLY:
                                                                                                                                    TIME      DATE FILED
                                                                                  FROM STATION        CHECK    PLACE OF ORIGIN
                                                                                                                                    FILED      mm/dd/yy
                                                                                                                                      :           /       /

                                                                                                                                                              5

                                                                                                                                                              10

                                                                                                                                                              15

                                                                                                                                                              20
                            ICS 213

The ICS Message Form is the standard
used buy State and Federal agencies.

•Very simple to fill out
•It does not have any way to do a word
count for verification of message
•Not much in the header for message
handling
                         About the Form
•   The ICS 213 General Message Form is available in:
      – Printed form as a single page
      – Printed as a two part “carbonless" form
•   •Information entered on top page is “carbon" copied to the second page
•   •Second page is used to forward message with reply to sender, stoppage is retained
    as file copy
•   –Electronic “form”
      – Word template (.dot)
      – Word document (.doc)
      – Adobe PDF file (.pdf)
      – May either allow electronic entry on form or form must be printed and completed
          by hand
      – Other variants (WordPerfect, etc.) are also found
•   Training is available from your agency in using software appropriate to all electronic
    ICS forms in use. That training should be obtained separately from this course.
•   We won’t focus on penmanship, but if you’re filling out the forms manually always
    keep in mind the reader.
                                               GENERAL MESSAGE

                          TO:                        POSITION:

                          FROM:                      POSITION:


Header                    SUBJECT:                   DATE:               TIME:



                          MESSAGE:




Message



Message Signature Block   SIGNATURE:                         POSITION:


                          REPLY:




Reply



                          DATE:        TIME:           SIGNATURE/POSITION:
Reply Signature Block
                                                   HEADER
                                                   GENERAL MESSAGE


  TO:     Recipient
                                                           POSITION:         Recipient’s Position


  FROM:          Originator                                POSITION:          Originator’s Position


  SUBJECT:      What the message is about                  DATE:                  TIME:




                                                  Date and Time when the Form was completed

•Full names of recipient and originator should be used
-Debra G. Jones not Debbie Jones; Joseph P. Smith not Joe Smith, J. Smith, etc.
•ICS always uses functional, incident position titles
-Incident Commander, not Bigville Police Chief; Strike Team Leader, not Bigville SAR Captain
•Subject should be concise and summarize topic of the message
-Immediate evacuation of area below Bigville Dam, not Evacuation Plan
•Date and Time form was completed
-When the message and message signature block are complete, go back and fill in the date a time
           MESSAGE
MESSAGE:




           Message Goes Here
                 Message Signature Block

•   Originator signs message and prints position title here


    Signature:                        Position:
          REPLY
REPLY:




         Reply Goes Here
           Reply Signature Block

When you are done with your reply sign and print your position,
then add date and time

								
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