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					Job Specific Information
Project Manager: Replacement School Data Systems
Inspection Data and Information Team, Inspection Delivery
Ref: ID/A/2323

Section 1: Job description

The Inspection Data and Information Team in Inspection Delivery delivers all routine pre-
inspection reporting nationally, as well as providing support for the quality assurance of all
external data.

The team develops and manages systems which give inspectors and providers access to data and
information about the provider. For schools this includes RAISEonline, the system which holds
data about a school, including context information and exam results data. The team also
manages the School Self-evaluation Form (SEF).


The system for RAISEonline is delivered by an external provider. The current contract comes to
an end in February 2011, by which time a replacement system needs to be in motion. The
procurement of this system and the system build needs to occur alongside the ‘business as usual’
running of the current system. This post has been created to take this activity forward, and will
last until August 2011.

The post-holder will report to the Divisional Manager of Inspection Data and Information.

Overall purpose

The key purpose of the role is to manage the procurement of RAISEonline, ensuring that value
for money is secured and a system is procured which meets the evolving needs of users. Once
the contract is awarded the post-holder will manage the development, testing, and roll-out of the
new system; so that it is fully operational by the time the contract for the current system expires.

Over the same period, the post-holder will offer support to colleagues procuring a replacement
on-line forms tool.

Key accountabilities

       Manage the procurement process for RAISEonline:

            o   Agree financing for future RAISEonline with Ofsted and DCSF, including preparing
                a costed business case and agreeing an approach to joint financing.

            o   Identify key stakeholder requirements for the system, to inform the high level
                statement of requirements and manage the compilation of the more detailed

            o   Prepare the tender documentation, including advert, statement of requirements,
                contract, terms and conditions, and detailed specification.

            o   Project manage the tender process, as steered by the 2011 RAISEonline
                Procurement Project Board.

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      Manage the build of the new system:

           o   Establish appropriate contract management processes and mechanisms, for use
               from June 2010 onwards.

           o   Liaise with the RAISEonline Project Manager (current system) to ensure
               appropriate implementation of the exit strategy with the current contractor.

           o   Project manage the system build, between June 2010 and January 2011,
               including managing the contractor, the Ofsted data and test resource and
               stakeholder involvement.

           o   Manage communications and training required for transition to the new system in
               February 2011.

           o   Handover the contract management of the new system to the RAISEonline
               Project Manager when it becomes ‘business as usual’.

      Support the procurement of the new On-line forms contract:

           o   Support the Online Forms Project Manager in procuring and managing a new
               contract for the Online Forms service.

Additional requirements of the role

   It is likely this role will involve a considerable amount of travel between Bristol and London.

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Section 2: Person specification

Knowledge, skills and experience                              Essential/        Tested by
Significant project management experience, able to            Essential         Application form/
demonstrate delivery of high profile projects with                              Interview
multiple dependencies and many stakeholders.

Understanding and experience of project                       Essential         Application form/
management principles and structured                                            Interview
methodologies – such as PRINCE2, MSP

Strong influencing and negotiating skills; able to            Essential         Application form/
demonstrate                                                                     Interview

Strong communication skills: both written and                 Essential         Application form/
verbal, and appropriate to a range of stakeholders                              Interview
in terms of seniority and level of expertise.

Experience of contract management of external IT              Essential         Application form/
contracts                                                                       Interview

Experience of procurement                                     Essential         Application form/

Knowledge of data relating to schools, policy                 Desirable         Application form
developments in this area, and knowledge of

Competencies (these are all essential)
Delivering results
This means being able to see the bigger picture as well as the detail and setting a clear direction and goals in line
with Ofsted’s priorities. It means leading change and encouraging innovation. It also means establishing
networks and creating opportunities for engagement and involvement.

Personal effectiveness
This means actively modelling and promoting Ofsted’s values and being committed to the organisation’s success.
It means being able to manage conflicting priorities and act decisively. It also means communicating in a clear
and compelling way to different audiences, championing equalities and fostering a culture of trust and openness

Effective team working and leadership
This means being able to lead and develop teams, manage performance and provide feedback to help individuals
and teams develop and excel. It means recognising and celebrating individual and team achievement and
improved performance and actively promoting diversity. It also means creating a sense of ownership and
encouraging others to take managed risks in order to develop the service.

Providing a quality service
This means establishing a culture of high aspirations and always looking outwards. It means managing resources
effectively in line with Ofsted’s procedures and actively securing value for money. It also means focusing on the
outcomes for users and ensuring services are accessible and relevant to users from a range of backgrounds.

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Section 3: Terms and conditions

This is a fixed-term position until August 2011, full-time (36 hours a week excluding lunch
breaks), pensionable post based at Freshford House, Bristol.

The grade for the post is Band A APT and the starting salary will be £54,633. For salary on
promotion please refer to the Ofsted Pay Offer on the intranet.

Other key elements of our reward package are:

       32.5 days annual leave plus eight days’ public holiday

       Membership of the Nuvos pension scheme

For more information about working for Ofsted and our terms and conditions please see the
document on our website.

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Section 4: Application and selection

Applications must be made using our application form and there is a guidance document available
to help you with your application. The closing date for submission of applications is 5pm on 2
December 2009 but earlier receipt would assist us. We will acknowledge your application. Late
applications will not be considered so please ensure they reach us by the closing date.

Your application and associated documents should be submitted by:

       Email to
       Post to         HR Operations Team
                        3rd Floor
                        Royal Exchange Buildings
                        St Ann’s Square
                        M2 7LA

You should clearly mark your application with the correct reference number ID/A/2323.

For further information on the role, please contact Robert Pike on 01179 456 467. For further
information on the recruitment process, please contact Amanda Reid on 0161 618 8219.

If you are disabled and wish to discuss any aspect of the recruitment process please don’t
hesitate to contact us on 0161 618 8219.

Short listing

All applications will be considered by the selection panel. The panel will consider the relevant
skills, knowledge and experience as well as the competencies demonstrated in the application
form. We will inform you whether or not you were successful at shortlist stage.

Interviews and assessment

The most suitable candidates will be invited to attend an interview and will be held at Freshford
House, Bristol.

The interview will explore how you meet the competencies which have been identified as key to
the role.

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