Hot Work Program Template 06 18 09 by 7y4z7Ve

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									Hot Work Permit Program Template
                      Hot Work Permit Program
                          Table of Contents


I.    OBJECTIVE AND SCOPE
II.   DEFINITIONS
III.  RESPONSIBILITIES
      A.   Hot Work Permit Manager
      B.   Management
      C.   Supervisors
      D.   Employees
      E.   Third Party Contractors
IV.   PROCEDURE
      A.   Hot Work Permits
      B.   Hot Work Permit Request Procedure
      C.   Fire Watch
      D.   Final Inspection
V.    TRAINING
      A.   Employee Training
      B.   Employee Testing (attach test as an appendix)
      C.   Training Records
VI.   REFERENCES
      A.   Regulatory References
      B.   NCH Program References
      C.   Business Unit Program References
      D.   Site Program References
VII. APPENDICES
      A.   Hot Work Permit
VIII. DOCUMENT CONTROL
                          Hot Work Permit Program
                                    for
                            [Company Name/Location]
I.      OBJECTIVE AND SCOPE
        In an effort to maintain a safe and secure work place, [Company Name/Location]
        has implemented a Hot Work Permit Program. Hot Work is any work using open
        flames or sources of heat that could ignite materials in the work area. Recognizing
        the increased potential for fire and explosion hazard brought about by Hot Work
        activities, we have established a program that delineates a procedure that all
        individuals shall follow when performing jobs involving welding, soldering,
        cutting, braising, heating metal, operating boilers, using flammable metals, and
        conducting experimental projects. Hot work poses the potential for fire,
        explosion, injury and even the release of toxic gases. The Hot Work Permit
        system is a primary means of preventing fires and injury due to non-routine open-
        flame and high-temperature processes.

        The procedures described in this Program are intended to facilitate compliance
        with applicable governmental regulations. If there is a conflict between this Plan
        and a governmental regulation, the governmental regulation will apply and this
        Plan will be modified. However, all other requirements in this Plan apply even if
        more stringent than governmental regulations.

II.    DEFINITIONS
        Applicant for a Hot Work Permit. The supervisor of the functional group
        performing the hot work.

        Fire Watch. An activity performed during and after hot work activities. The
        person assigned to provide a fire watch is required to monitor the areas and
        activities covered by a hot work permit for the purposes of identifying incipient
        fires and taking quick action to sound an alarm to all building occupants and
        extinguish the fire if it can be done quickly and safely.

        Hot Work. Is defined for the purpose of this program as any work using open
        flames or sources of heat that could ignite materials in the work area. Research,
        product evaluation, operations and maintenance are examples of activities that
        utilize cutting, welding, brazing, heating materials and conduct other similar hot
        work.




 Date: 25 February 2009                          Authorized by: Regulatory Affairs Counsel
 Version: Draft 1
 Next Review: 25 February 2010                   Uncontrolled when printed

                                             1
III.    RESPONSIBILITIES

        A.      Hot Work Permit Manager
        [Responsible Person] shall be the Hot Work Permit Manager and shall manage the
        Hot Work Program for [Company Name/Location]. The Hot Work Permit
        Manager, or his/her designee, is responsible for issuing all Hot Work Permits at
        [Company Name/Location]. The Hot Work Permit Manager shall also maintain
        the original copy of all Hot Work Permits issued at the facility for a period of at
        least 1 year.

        The Hot Work Permit Manager shall identify the required training programs for
        all employees and third party contractors that perform Hot Work activities and
        shall coordinate program elements with all persons that perform Hot Work or are
        potentially affected by the Hot Work activities.

        B.      Management
        [Facility Manager Name] as Facility Manager will provide adequate controls to
        ensure that all employees assigned to conduct hot work activities receive proper
        training and refresher training as is necessary to ensure that employees can
        perform the tasks in accordance with Hot Work Program requirements.

        Facility Manager will ensure proper adherence to this plan through regular review
        of the Hot Work Permit Program.

        C.      Supervisors
             1. The supervisor of the functional group performing the hot work is
                responsible for securing an approved Hot Work Permit before hot work is
                begun.
             2. The supervisor of the functional group requiring the hot work will:
                a. Coordinate Hot Work projects with Safety, other operating areas and
                    R&M.
                b. Spot check work locations to insure all safety precautions are complied
                    with and Hot Work permits are posted.
                c. Void signed off Hot Work Permits if work is not performed within the
                    stated time period and return the Permit to [Responsible Person].
                d. Maintain a list of all permits either filled out incorrectly, or that have
                    not been signed off and forward it the [Responsible Person] for
                    corrective action.
                e. Monitor work to ensure compliance with all company, federal, state
                    and city regulations and fire codes.
                f. Inspect the work site and coordinate with authorized personnel for
                    necessary termination and restoration of fire detection, alarm and
                    protection systems in all areas affected by the work being performed.


 Date: 25 February 2009                           Authorized by: Regulatory Affairs Counsel
 Version: Draft 1
 Next Review: 25 February 2010                    Uncontrolled when printed

                                              2
        D.      Employees
        Employees are responsible for following all requirements of the Hot Work
        Program. Employees are required to notify their supervisor should they believe
        that the any task that they are assigned or are about to undertake could require the
        use of open flames or generate sources of heat such as sparks or excessively
        heated surfaces that could ignite materials in the work area.

        E.     Third Party Contractors
        Third Party Contractors are responsible for complying with this program, shall
        always coordinate their activities with the Hot Work Permit Manager and shall
        insure that their employees have the necessary training to comply with this
        program.

IV.     PROCEDURE
        [Company Name/Location] has developed a Hot Work permit program to prevent
        fires in the work place. All hot work performed on [Company Name/Location]
        property by employees, visitors or by outside contractors requires a Hot Work
        Permit.

        When it is necessary for any person to perform any Hot Work, he/she is required
        to obtain a Hot Work Permit through his/her supervisor. The permit will only be
        valid until the completion of the job or the end of the shift – whichever comes
        first. Each new job and each job continued into the next shift will require a new
        permit.

        Hot Work Permits will be issued by the Hot Work Permit Manager, or designee,
        and signed accordingly. After all permit required precautions have been
        completed, the permit will be approved, signed and posted in the work area where
        the hot work is being performed. At the completion of the work the permit will be
        stapled to Work Request or project documents, and become a part of the
        permanent record. Information on each and every Hot Work Permit issued will be
        entered in a Hot Work Permit Log.

        A.      Hot Work Permits
             1. Permits are required for activities such as those listed below. This is not a
                complete list of activities that may require a permit – any work that
                involves “hot work” may be required to have a permit. If there is any
                doubt about the application of this procedure to a planned activity, please
                contact [Responsible Person].
                a. Electric or Gas cutting, welding, brazing or soldering.
                b. Hot tar projects.
                c. Any non-standard boiler operation.
                d. Experimental work involving flammable metals.

 Date: 25 February 2009                           Authorized by: Regulatory Affairs Counsel
 Version: Draft 1
 Next Review: 25 February 2010                    Uncontrolled when printed

                                              3
              e. Burning, open flame, open fires, etc., outside of a controlled laboratory
                  procedure.
           2. The Hot Work Permit will be issued for a period not to exceed one shift.
           3. Hot Work Permits will be issued by the Hot Work Permit Manager, or
              designee.

       B.     Hot Work Permit Request Procedure
       The applicant for a Hot Work Permit will be the supervisor of the activity
       performing hot work. The applicant will complete all necessary steps before
       requesting a Hot Work Permit from the Hot Work Permit Manager or designee.
           1. The actions to be taken by the applicant include the following:
              a. Complete a Hot Work Permit, as shown in Appendix A, and submit
                  the form to [Responsible Person] for approval prior to starting the job.
              b. The applicant will specify and implement all required safety
                  precautions as prescribed on the Hot Work Permit and insure they are
                  complete before the request for a permit is made.
              c. The applicant will secure and possess any and all necessary fire
                  department and building code permits.
              d. In some cases, hot work will require the fire detection and protection
                  system to be placed in a bypass mode or shut off entirely. The
                  applicant must make early arrangements for this type of work as it
                  requires multiple approvals both inside and outside of the company.
                  Prior to alarm system bypass, all building occupants must be notified
                  of the service disruption and given time to take necessary precautions
                  in their work areas. All occupants of the building will be notified of
                  the alternative notification process that will be in affect while the
                  detection and alarm systems are down.
              e. Specific devices or sections of any and all systems required to be
                  bypassed for the hot work will be identified by the authorized person
                  performing the bypass and note each bypassed system on the Hot
                  Work Permit.
              f. No fire detection, alarm or protection system will be bypassed unless a
                  permit has been approved.
              g. All bypassed alarm systems will be restored as soon as possible but no
                  later than the conclusion of work covered by the Hot Work Permit.
                  Certification that all systems have been restored will be recorded on
                  the Hot Work Permit.
           2. When a completed Hot Work Permit is submitted to the Hot Work Permit
              Manager, or designee, for approval, he/she will complete the following
              actions:
              a. Review the Hot Work Permit and insure that all required fields are
                  complete.
              b. Review the duties and response actions with the designated Fire


Date: 25 February 2009                          Authorized by: Regulatory Affairs Counsel
Version: Draft 1
Next Review: 25 February 2010                   Uncontrolled when printed

                                            4
                    Watch.
               c.   Coordinate requirements and plans with the Confined Space Entry
                    Supervisor (CSES) if Hot Work is to be performed in a permit required
                    confined space.
               d.   Confirm implementation of a Control of Hazardous Energy Program
                    (Lockout / Tagout) if required for safe Hot Work.
               e.   If any infractions of the Hot Work Permit program are discovered on
                    inspection of the work, the job will be placed on hold until such time
                    all infractions have been corrected.
               f.   Record each Hot Work Permit in a Hot Work Permit Log. The entry
                    will contain the following information: permit date, start time,
                    completion time, responsible party, and permit number.
               g.   Determine how and where the Hot Work Permit Log is to be
                    maintained.
               h.   When a Hot Work Permit is obtained and the anticipated work is
                    canceled before work has begun, he/she shall write the word
                    “CANCELED” on the line that would normally require the final
                    inspection signature and enter the same notation in the Hot Work
                    Permit Log.
               i.   An alarm system bypass will only be performed by [Responsible
                    Person] or by a service provider authorized by [Responsible Person].
                    No system bypass will be performed without an approved hot work
                    permit.

       C.     Fire Watch
       One or more individuals will be assigned the responsibilities and duties of
       providing a Fire Watch for each Hot Work Permit that is issued. The Fire Watch
       will:
           1. Maintain a fire watch during the time the Hot Work is performed and for a
              period extending no less than 30 minutes after the work has been
              completed.
           2. Confirm that an appropriate fire extinguisher is on hand where the Hot
              Work is being performed and is fully charged.
           3. Will know and take the correct response if a fire is discovered during or
              after Hot Work.
           4. Will know how to make and will make notification to building occupants
              if a fire is discovered and how to make the notification.
           5. Will notify all area occupants that Hot Work is being performed with
              expected start and stop times.
           6. Will notify all area occupants that a Hot Work activity is being performed
              with expected start and stop times.
           7. Will notify all building occupants that a Hot Work activity is being
              performed and the alternate notification method that will be used if a


Date: 25 February 2009                           Authorized by: Regulatory Affairs Counsel
Version: Draft 1
Next Review: 25 February 2010                    Uncontrolled when printed

                                             5
               detection or alarm system is to be bypassed or taken out of service for any
               point during the Hot Work.
            8. Will maintain an active fire watch for at least 30 minutes after Hot Work
               is completed

       D.      Final Inspection
            1. The Hot Work Permit Manager, or designee, will conduct a final walk
               through inspection of the area in which the hot work was performed at
               least 30 minutes after the Hot Work has been completed and all systems
               returned to normal. The final walk through inspection should be
               completed no later than 1 hour after the Hot Work has been completed.
            2. The Fire Watch will attempt to identify any potential fire hazards created
               by the Hot Work and take appropriate action if such hazards are detected.
            3. The Hot Work Permit Manager, or designee, may elect to extend the Fire
               Watch for time periods of at least 30 minutes if he/she believes hazards
               are still likely to arise from the Hot Work activities. Extensions shall
               continue until he/she believes the hazards are unlikely to occur.
            4. The Hot Work Permit Manager, or designee, shall sign off on the Hot
               Work Permit to indicate completion of the Hot Work and confirm return to
               a safe condition.

V.     TRAINING
       A.      Employee Training
            1. Appropriate training will be provided for those employees who use open
               flames or other tools or processes that may generate sources of heat such
               as sparks or excessively heated surfaces that could ignite materials in the
               work area. All training will be conducted following the requirements of
               the [Company Name/Location] Training Plan.
            2. Each employee required to be trained will become familiar with the safe
               work practices required by this program and those sections of the
               governmental requirements that pertain to Hot Work.
            3. Each person who issues a Hot Work Permit or supervises Hot Work
               activities will receive additional training on the management aspects of the
               Hot Work Program with particular emphasis:
               a. Completion of the Hot Work Permit.
               b. Establishment and termination of a Fire watch.
            4. The degree of training will be determined by the risk likely to be
               encountered by the employee and may require training under other EHS
               Programs such as the Confined Space Program.




Date: 25 February 2009                           Authorized by: Regulatory Affairs Counsel
Version: Draft 1
Next Review: 25 February 2010                    Uncontrolled when printed

                                             6
VI.     REFERENCES
        A.    Regulatory references
        US Occupational Safety and Health Administration (OSHA), 1910.106 –
        Flammable and Combustible Materials.

        B.   NCH Policy references
        NCH EHS Global Guidelines.

        C.      Business Unit Policy References

        D.      Site Policy references
             1. [Company Name/Location] Confined Space Program.
             2. [Company Name/Location] Control of Hazardous Energy Program.

VI.     APPENDICES

        A.      Appendix A – Hot Work Permit

VIII. DOCUMENT CONTROL

        This Hot Work Permit Program shall be reviewed annually, or as required by
        changes in personnel, equipment, procedures or physical aspects of the facility, by
        [Responsible Person]. The Facility Manager, Training Manager and Supervisors
        shall evaluate the effectiveness and weaknesses in the plan, and shall implement
        changes to improve it.

        Document History:

Procedure version         Date Approved          Approved by              Reason for Change




 Date: 25 February 2009                           Authorized by: Regulatory Affairs Counsel
 Version: Draft 1
 Next Review: 25 February 2010                    Uncontrolled when printed

                                             7
                                        Appendix A
                                    Hot Work Permit
               Permit For Any Spark, Heat or Flame Producing Equipment
                   (For work outside of an established maintenance shop)


Date of Permit: ____________________________             Location of Work: _______________________________
Work being done: ________________________________________________________________________________
Special Precautions: ______________________________________________________________________________
Permit Valid From: ________ am/pm until __________am/pm Applicant: _____________________________


                                           Prior to work being done:
Yes      No        N/A
___      ___       ____     Sprinklers are in service (if installed)
___      ___       ____     Spark, heat, or flame producing equipment is in good condition
___      ___       ____     Near-by employees have been notified of the work being done
___      ___       ____     Area supervisor has been notified of the work being done
___      ___       ____     Shields have been erected to prevent eye and skin injury from arc welding, plasma
                            cutting, torch cutting or grinding.
___      ___       ____     All necessary protective clothing and equipment is being used (see List)
___      ___       ____     Persons performing work are qualified.

             The following precautions have been taken within 35 feet of the work being performed
___      ___      ____      All floor or wall openings have been covered.
___      ___      ____      Protective cover has been suspended beneath work to collect sparks
___      ___      ____      *flammables or combustibles located within 35 feet of the work location are secured,
                            closed or covered and all dispensing or use operations have been stopped.
___      ___      ____      *Is the Hot Work being done in a room or location where flammables or combustibles are
                            dispensed, mixed or used?

* If the answer is “YES” to either of the two questions above then you MUST establish the following controls.
___       ___       ____    Fire Watch (at least one person present for the entire duration of the Hot Work
                            plus an additional 30 minutes after completion)
___       ___       ____    Fire extinguisher on hand and fully charged.
___       ___       ____    Fire Watch knows the correct response action if a fire is discovered
___       ___       ____    Fire Watch knows what notification method is to be used if a fire is discovered
___       ___       ____    Fire Watch or [Responsible Person] has notified all building occupants that a
                            Hot Work is in progress with expected start and stop times.
___       ___       ____    Fire Watch aware they must remain 30 minutes after work is completed
___       ___       ____    Floors are clear of combustibles
___       ___       ____    Area has been checked with an appropriate Combustible Gas Meter (must be 0% LEL)
___       ___       ____    Combustible materials on floors that cannot be removed have been wet down,
                            covered with wet sand or covered by some other suitable shield
___       ___       ____    Tanks containing combustible or flammable materials have been moved or
                            covered with suitable shielding (blankets, guards or metal shields)
___       ___       ____    all dispensing, pouring or mixing or other use of flammables in the area have
                            been stopped and containers moved or covered.
___       ___       ____    Ventilation to the work area is on and supplemented by fans or exhausts if required

            Hot Work conducted in a Permit Required Confined Spaces or on Enclosed Equipment
Yes      No      N/A
___      ___     ____    Equipment has been cleaned of all combustibles or flammables.
___      ___     ____    Atmosphere checked with both a Combustible Gas Meter and Oxygen meter at a
                         minimum before work begins and periodically as specified in the Confined Space Permit
___      ___     ____    Confined space entry permit completed and compliance documented.
                                      Notification and Approval for Hot Work

I certify, as the Hot Work Applicant, that the work area has been checked, all necessary and appropriate precautions
have been taken, this hot work permit is complete and all area occupants have been notified that Hot Work is to be
conducted.

A [Company Name / Location] Confined Space Permit IS / IS NOT required and HAS / HAS NOT been obtained.

Supervisor Approval _________________________ Date_____________________                Time______________________



Permission to conduct the Hot Work is APPROVED / DENIED

Hot Work Permit Manager Approval ______________________ Date_________________                 Time________________


         Final Notification and Approval must be made no less than 30 minutes after work is completed

I certify that the work area has been checked, all necessary and appropriate precautions have been taken and all
building occupants and persons involved with the Hot Work Permit have been notified that the Hot Work is Complete
and Terminated.

Hot Work Permit Manager Final Approval ___________________ Date _________________ Time _______________



                            THIS PERMIT MUST BE POSTED AT THE WORKSITE



                   Protective Clothing or Equipment List for employees performing Hot Work
Check all items that are required and note specific requirements such as type and protection level below.

___       Hard hat                                               ___       Respirator (type and protection)
___       Gloves (welding, chemical, etc)                        ___       Goggles
___       Face Shield                                            ___       Hearing Protection
___       Welding Helmet (OD)                                    ___       Rubber or Leather Boots
___       Welding jacket or leggings                             ___       Safety Glasses
___       Coveralls (Tyvek, PVC, etc)                            ___       Combustible Gas Meter / Oxygen Meter

Notes and Comments:
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