The Douglas County Board of Education met in a regular session in ... - DOC 4

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					                                    MINUTES                                                      1
                       DOUGLAS COUNTY BOARD OF EDUCATION
                                REGULAR MEETING
                                SEPTEMBER 8, 2008



The Douglas County Board of Education met in a regular session in the board room of the
administrative office building at 9030 Highway 5. Vice Chairman James Bartlett (Post 2) called
the meeting to order at 6:00 p.m. Also present were board members Ms. Christine Smith (Post
1); Mr. Larry Barnes (Post 3); and Dr. Sam Haskell (Post 4). Chairman Ed Murray (District 5)
was absent.

Mr. Bartlett asked for a motion to adjourn into an executive session to discuss personnel, or other
matters as allowed under the Georgia Open Meetings Act.

Mr. Bartlett reconvened the Board in open session at 7:00 p.m.

Staff members present were Mr. Don Remillard, Superintendent; Dr. David Whitfield, Chief of
Staff; Mr. Dudley Spruill, Chief Operations Officer; Mrs. Kay Turner, Chief Financial Officer;
Mrs. Suvess Ricks, Associate Superintendent/General Administration; Mrs. Elaine Hopkins,
Interim Associate Superintendent/Curriculum and Instruction; Mrs. Karen Stroud, Director of
Community Relations; and Mrs. Melanie Nicholson, Secretary to the Superintendent. Mr. Ken
Bernard, Board Attorney, was also present.

The PLEDGE OF ALLEGIANCE TO THE FLAG was led by Mr. Remillard.

MINUTES: On motion by Dr. Haskell, seconded by Ms. Smith, unanimous approval was given
to accept the minutes of the August 18, 2008 Regular Meeting.

SETTING OF AGENDA: On motion by Dr. Haskell, seconded by Mr. Barnes, unanimous
approval was given to approve the agenda as written.

SUPERINTENDENT’S ANNOUNCEMENTS

Superintendent Spotlight

A.     Winston Elementary School

       Mr. Remillard recognized Winston Elementary School. Mr. Wiley Dailey is the Principal
       and Ms. Susan Calderara is the Assistant Principal. Recognition of students and staff
       members is based upon the recommendation of the principal.

       Mr. Remillard recognized Evan Sullivan, First Grade Student, as a county level winner
       for the Young Georgia Authors’ Writing Competition for kindergarten. The purpose of
                                  MINUTES                                                       2
                     DOUGLAS COUNTY BOARD OF EDUCATION
                              REGULAR MEETING
                              SEPTEMBER 8, 2008


     the Young Georgia Authors’ Writing Competition serves to encourage and recognize
     student achievement in writing. This competition encourages students to develop writing
     representative of their best efforts and provides a context for the school system to support
     and celebrate the writing successes of our students. This annual contest is a great way for
     Douglas County students to receive recognition for their hard work and dedication to the
     craft of writing. The name of Evan’s story was The Famous Bear.

     There were two students from Winston Elementary School who received the Presidential
     Fitness Award for Physical Education. We are very proud to announce that Third Grade
     Students Mackensi Phillips and Reese Ward were the recipients of this award.

     The Fifth Grade Team at Winston continually raises the standard at which writing
     instruction is gauged. During the 2007-2008 school year 85% of the students met or
     exceeded expectations on the Georgia 5th Grade Writing Assessment. 18% of the students
     that participated in the Georgia Writing Assessment exceeded expectations.
     These high scores were the result of a school-wide focus on writing instruction and
     rigorous instruction throughout Winston in writing. We are proud to recognize the
     following members of the Fifth Grade Team: Christy Gragg, Tina Joiner, Cindy Joslin,
     Blair Peeples, and Deborah Whiteford.
     Ms. Kelly Watkins was recognized as Teacher of the Year for Winston Elementary
     School. Ms. Watkins teaches kindergarten.

UNFINISHED BUSINESS/COMMITTEE REPORTS

     The Curriculum Committee met at 5:30 p.m. The following members were present: Mr.
     Larry Barnes, Chairman; Dr. Sam Haskell; Mr. Don Remillard; Dr. David Whitfield; Mrs.
     Elaine Hopkins; Mr. Barry Williams; Mr. Rob Brown and Mrs. Christi Teal. A copy of
     the agenda is included in the minutes.

NEW BUSINESS

CONSENT AGENDA

     The Board receives a package of information a week before their regular work session.
     The Board discusses items placed on the “Consent Agenda” at the Work Session or in
     Executive Session as allowed under the Georgia Open Meetings Act. Before the Board
     voting session the Board may ask or answer any questions about items to be placed on the
     “Consent Agenda”.
                                 MINUTES                                                    3
                    DOUGLAS COUNTY BOARD OF EDUCATION
                             REGULAR MEETING
                             SEPTEMBER 8, 2008


            On motion by Dr. Haskell, seconded by Mr. Barnes, unanimous approval was
            given to set the consent agenda. The agenda was set as follows:

                   PERSONNEL
                   A.      Certified
                   B.      Classified
                   POLICIES
                   Second Reading:
                   A.      School Admissions-JBC(1)

            On motion by Dr. Haskell, seconded by Mr. Barnes, unanimous approval was
            given to approve the consent agenda.

INSTRUCTION

A.   2008-09 System Improvement Plan

     On motion by Dr. Haskell, seconded by Mr. Barnes, unanimous approval was given to
     accept the Superintendent’s recommendation to approve the 2008-09 System
     Improvement Plan as presented.

B.   Comprehensive Therapy Consultants Agreement

     On motion by Dr. Haskell, seconded by Ms. Smith, unanimous approval was given to
     accept the Superintendent’s recommendation to approve the agreement with
     Comprehensive Therapy Consultants as presented.

C.   CTAE Textbooks

     On motion by Dr. Haskell, seconded by Mr. Barnes, unanimous approval was given to
     accept the Superintendent’s recommendation to approve the CTAE Textbooks as
     presented.

FINANCE

A.   Capital Projects Report

     On motion by Dr. Haskell, seconded by Mr. Barnes, unanimous approval was given to
     accept the Superintendent’s recommendation to approve the June 2008 Capital Projects
     Report as presented.
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                        DOUGLAS COUNTY BOARD OF EDUCATION
                                 REGULAR MEETING
                                 SEPTEMBER 8, 2008


B.     SPLOST Receipts Report

       On motion by Dr. Haskell, seconded by Ms. Smith, unanimous approval was given to
       accept the Superintendent’s recommendation to approve the June 2008 SPLOST Receipts
       Report as presented.

OPERATIONS

A.     Resolution to Amend the Board’s Applications for State Capital Outlay Funds: FY2009
       and FY2010

       On motion by Dr. Haskell, seconded by Mr. Barnes, unanimous approval was given to
       accept the Superintendent’s recommendation to approve the Resolution to Amend the
       Board’s Applications for State Capital Outlay Funds: FY2009 and FY2010
       as presented.

GENERAL ADMINISTRATION

A.     2008 Alexander Cross Country Team Field Trip

       On motion by Dr. Haskell, seconded by Mr. Barnes, unanimous approval was given to
       accept the Superintendent’s recommendation to approve the 2008 Alexander Cross
       Country Team Field Trip as presented.

PERSONNEL

POLICIES

INFORMATION ONLY

BOARD MEMBER COMMENTS AND ANNOUNCEMENTS

       Mr. Barnes reported that he recently attended the Mentor Kickoff Breakfast. There was a
       great turnout. He was very impressed with the activity that identified characteristics of a
       mentor. Mr. Barnes complimented the good job of Mitzi Teal and Karen Stroud in
       organizing the event and Winston Jones for the coverage in the Douglas County Sentinel.

AUDIENCE PARTICIPATION

Douglas County Board of Education Public Participation at Board Meetings
                                         MINUTES                                                                       5
                            DOUGLAS COUNTY BOARD OF EDUCATION
                                     REGULAR MEETING
                                     SEPTEMBER 8, 2008


Policy: KCA/BCBI

In accord with its policy confirming the right and desirability of the public’s expressing its point of view to the Board,
delegations or individuals are welcome at all meetings, subject to the following regulations:

                  1.        Matters relating to personnel, members of the Board, and other items which the law deems
                            inappropriate for discussion must be submitted in writing and will be reviewed by the Board in
                            Executive Session.
                  2.        Matters concerning an individual school shall be discussed first with the principal of that school.
                            If the problem cannot be resolved at the school, it shall then be brought to the Superintendent of
                            Schools. If the problem cannot be resolved with the Superintendent of Schools, it may then be
                            brought to the Board.

Citizens of the community have the expressed right and are encouraged to attend meetings of the Board to listen to and
observe the deliberations of its members. The following regulations are adopted to preserve the orderly pursuit of business of
the Board and to provide proper opportunities for legitimate and objective discussion and analysis of the issues presented.
Board meetings are public meetings and not meetings of the public; however, any citizen may request the opportunity to
communicate with the Board and be recognized to speak regarding appropriate issues. Persons desiring to communicate
with the Board shall submit a written request to the Superintendent stating their name, home address, the topic about
which they wish to speak and the group they represent, if applicable, no later than 12 o’clock noon on the Thursday
prior to the scheduled Board meeting. Please use the form provided for this purpose.

The Board vests in its chairperson or other presiding officer authority to determine whether it is in the interest of the Board to
allow any individual or group to make an oral presentation before the Board. Persons who are granted the opportunity to
speak will be recognized by the chairperson at the appropriate time during the meeting. Speakers will be limited to three
minutes. If there are numerous requests to address the Board the chairperson may select representatives to speak on each side
of the issue. The Board also vests in its chairperson or other presiding officer authority to terminate the remarks of any
individual who does not adhere to the guidelines established by the Board.

Personal complaints of school employees should follow the Complaints and Grievances procedures established by the Board.

Individuals and/or groups who addressed the Board previously may be denied the opportunity to address the Board again on
the same topic.

The Board will usually not respond to comments or questions posed by citizens during the Board meeting, but will take those
comments and questions under advisement. When appropriate, the comments and questions shall be referred to the
Superintendent for consideration and a later response. None.




There being no further business, the meeting adjourned at 7:33 p.m.



                  ______________________________                          __________________________
                  Donald J. Remillard, Superintendent                     James Bartlett, Vice Chairman

				
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