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					                        FS4.27.1.9607




      FIRE
  PRECAUTIONS


LOG BOOK

PLEASE KEEP AVAILABLE
                                                                                   FS4.27.2.9607


Address: ………………………………………………………………………………………………………

           ……………………………………………………………………………………………………..

           ……………………………………………………………………………………………………..

           ……………………………………………………………………………………………………..

Fire Certificate No:
(Where applicable) …………………………………………………………………………………………..

Location of
Certificate:   …………………………………………………………………………………………………

               …………………………………………………………………………………………..



                                    LOG BOOK CONTENTS

       Test Methods and Frequency Notes
       Visits by Fire Brigade Officer
       Systems and Equipment Checks – recording of tests
       Fire Instructions and Drills
       Fire Extinguishers – record of tests
       Fire Alarm System – record of tests
       Automatic Fire Detection – record of tests
       Emergency Lighting – record of tests
       Hosereels – record of tests


                         IN THE EVENT OF AN EMERGENCY DIAL 999
                              DO NOT RING THE FIRE STATION
                                  IT MAY BE UNATTENDED



Useful Telephone Contacts: -

Fire Safety Officer                               Fire Station
Fire Alarms Repair                                Emergency Lighting
Building Maintenance                              Fire Extinguishers




       Suffolk County Council, Fire and Rescue Service HQ, Colchester Road, Ipswich IP4 4SS
                                     Tel: Ipswich (01473) 588888
                                                                                        FS4.27.3.9607

              TEST METHODS AND FREQUENCY FOR FIRE SAFETY PROVISIONS

Listed below are the recommended test frequencies and method of test.

       SYSTEM            TEST PERIOD                             TEST METHOD

Fire Alarm                Daily                 Check that the panel indicates operation or record
                                                faults and take remedial action.

                          Weekly                Operate the system using at least one detector, call
                                                point or end of line switch in rotation such that all
                                                zones are tested at least quarterly.

                          Quarterly             Check by competent person:-
                                                All batteries and connections.
                                                Alarm functions of control and indicating equipment.
                                                Ancillary equipment.

                          Annually              Full inspection and test by a competent engineer.



Secondary Lighting        Daily                 Check:-
                                                Every lamp in a maintained system is lit.
                                                Any faults recorded in the log book are given urgent
                                                attention.

                          Monthly               All luminaires should be tested to ensure correct
                                                function by switching off the mains power to the
                                                lighting.
                                                Start and test any generator by allowing it to power
                                                the system for a minimum of 1 hour.
                                                Check battery levels, generator fuel levels.

                          Six Monthly           Carry out the monthly test and test all luminaires for a
                                                period of 1 hour.
                                                1 hour rated systems should be tested for a period of
                                                15 minutes.

                          After first 3 years   Full system check by a competent engineer.

                          Each     subsequent Repeat the 3 year test.
                          year
                                                                                     FS4.27.3.9607

                                                -2-


Means of Escape in         Daily               Check all routes clear of obstruction or combustible
Case of Fire                                   storage. Check all doors unlocked and immediately
                                               available for use.
                                               Automatic hold open devices on fire doors should be
                                               released manually and the door allowed to close fully
                                               before resetting,

                           Monthly             Check for access throughout all escape routes
                                               including those not in normal use.

Fire Extinguishers         Monthly             Check extinguishers are in place, unobstructed and
                                               correctly placed.

                           Annually            Full inspection service and maintenance by a
                                               competent person.

Fire    Training     and   As necessary        Ensure all occupants are aware of the action to be
instruction                                    taken in the event of fire.

                           Annually            By raising the alarm and causing an evacuation of the
                                               premises.

In each case, a record should be made in a fire precautions log book of all tests and maintenance to
fire safety equipment and all training, instruction and drills carried out.

You may find it convenient to coordinate fire instruction and training with scheduled tests and
maintenance of systems and equipment.
                                             FS4.27.4.9607


       VISITS BY FIRE BRIGADE OFFICER
Date     Inspecting Officer   Signature   Comments
                                             FS4.27.4.9607


       VISITS BY FIRE BRIGADE OFFICER
Date     Inspecting Officer   Signature   Comments
                                                                                       FS4.27.5.9607

SYSTEMS AND EQUIPMENT CHECKS

Notes for guidance on the completion of records:-

1. All entries should be made in ink. Do not erase errors, strike them through with a single line and
   initial the amendment.

2. When completing records ensure the correct procedures have been followed as per the
   manufacturers instructions and that the frequency of tests is being correctly maintained.

3. When a test has been carried out make an entry to indicate whether it was a visual inspection or a
   full test. Also enter who did the test and their status, ie. a member of staff or a recognised
   engineer.

4. Where faults have been found, indicate the remedial action taken and the date the fault was
   reported.

5. When making an entry, ensure that all columns are on each line of the relevant log sheet.
                                                            FS4.27.6.9607


          FIRE INSTRUCTIONS & DRILLS
       Instruction    Person/Department       Nature of    Signature of
Date
        Duration     Receiving Instruction   Instruction    Instructor
                                                            FS4.27.6.9607


          FIRE INSTRUCTIONS & DRILLS
       Instruction    Person/Department       Nature of    Signature of
Date
        Duration     Receiving Instruction   Instruction    Instructor
                                                                            FS4.27.7.9607

FIRE EXTINGUISHERS – RECORD OF TESTS AND INSPECTIONS
Date   Location or   Inspected or   Satisfactory    Remedial       Fault      Signature
        Number          Tested        Yes/No       Action Taken   Cleared
                                                                            FS4.27.7.9607

FIRE EXTINGUISHERS – RECORD OF TESTS AND INSPECTIONS
Date   Location or   Inspected or   Satisfactory    Remedial       Fault      Signature
        Number          Tested        Yes/No       Action Taken   Cleared
                                                                       FS4.27.8.9607


       FIRE ALARM SYSTEM – RECORD OF TESTS
             Fire    Alarm     Auto Door
                                                      Remedial
                               Releases     Faults                Fault
Date                                                   Action              Signature
       Call Point      Satis               Specifiy              Cleared
                                                       Taken
       Location No    Yes/No   Satis Y/N
                                                                       FS4.27.8.9607


       FIRE ALARM SYSTEM – RECORD OF TESTS
             Fire    Alarm     Auto Door
                                                      Remedial
                               Releases     Faults                Fault
Date                                                   Action              Signature
       Call Point      Satis               Specifiy              Cleared
                                                       Taken
       Location No    Yes/No   Satis Y/N
                                                                    FS4.27.9.9607

 AUTOMATIC FIRE DETECTION – RECORD OF TESTS
       Fire Alarm    Auto Door
                     Releases    Faults     Remedial       Fault
Date                                                                  Signature
       Location or               Specify   Action Taken   Cleared
        Number       Satis Y/N
                                                                    FS4.27.9.9607

 AUTOMATIC FIRE DETECTION – RECORD OF TESTS
       Fire Alarm    Auto Door
                     Releases    Faults     Remedial       Fault
Date                                                                  Signature
       Location or               Specify   Action Taken   Cleared
        Number       Satis Y/N
                                                            FS4.27.10.9607

EMERGENCY LIGHTING SYSTEM – RECORD OF TESTS
       Duration of                     Faults      Fault
Date                 Result of Test                          Signature
          Test                        (specify)   Cleared
                                                            FS4.27.10.9607

EMERGENCY LIGHTING SYSTEM – RECORD OF TESTS
       Duration of                     Faults      Fault
Date                 Result of Test                          Signature
          Test                        (specify)   Cleared
                                                                      FS4.27.11.9607


       HOSE REELS – RECORD OF TESTS
       Location or   Satisfactory   Remedial Action
Date                                                  Fault Cleared     Signature
        Number         Yes/No           Taken
                                                                      FS4.27.11.9607


       HOSE REELS – RECORD OF TESTS
       Location or   Satisfactory   Remedial Action
Date                                                  Fault Cleared     Signature
        Number         Yes/No           Taken

				
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