Relay For Life Online Fundraising Tools
Team Captains Tools
Thank you for being a Relay For Life team captain. As a team captain, you should set up your team’s Web page as
soon as possible so you may begin your team building and your teammates can start their online fundraising efforts.
Team captains serve as a role model for online fundraising and help build excitement. This document highlights the
tools available in the My Relay Center to reach your team building and fundraising goals.
• Add a Message to your Team Members’ Relay Center
• Send an Email to Your Team Members
• Update Your Team Name and Affiliation
• Edit Your Team Page
• Create a Team URL
• Change the Team’s Fundraising Goal
• • Manage Your Team’s Progress
• Print/Download Team Roster
• Print/Download Team Gifts
• Promote/Demote Team Member to Team Captain
Add a Message to your Team Members’ Relay Center
As a team captain, you have the ability to add a personal message to the home page of your team
members’ Relay Centers.
1 From your Internet browser, type your event’s friendly URL (www.relayforlife.org/eventnameca) and your
event will appear. If you do not know your event’s friendly URL, you can find your event at
2 Enter your Username and Password in the login fields in the top right log in fields (Figure 1a and 1b).
you’re logged in,
the My Relay
Center will appear.
2 From your
My Relay Center
home page, locate
the Message from
Your Team Leader
box. Click Edit to
add a message
5. Type the
would like to
share to inspire,
Save to update
will then appear on your team members’ My Relay Center home page.
Send an Email to Your Team Members
As a Team Captain, you have the ability to send emails to those individuals who have registered as a part of your
team – providing updates and encouragement.
The email page will be displayed. 3. At the bottom of the page, under Other Actions, click the Manage Groups link,
4. All email contacts in your Address Book will be
listed. Click the Groups tab for your address book to
be organized into various categories (Figure 5).
5. Click the Teammates link so that those emails showing
will be filtered to just a list of those that have joined your team for this event (Figure 6).
6. Check the box beside the Teammates link to select those individuals on your team to email. Click Compose
Message to prepare an
email to the selected
individuals (Figure 7).
7. A message page will
display with your team
automatically listed in
the To: field. Choose
from any Suggested
Messages available, or start crafting your own message from the blank email displayed (Figure 8).
Preview to see the
email as it will be
Draft to save the
email for future use,
and/or Send to
deliver the email
2 Once you
click Send, a
message will appear
at the top of the
screen letting you
know the message
has been sent
Manage Your Team’s Progress
The Team Captain can continue to check in on the team’s fundraising and team building progress through the My
Team Progress page of the My Relay Center.
2. The My Team Progress page displays
a. Team Progress in both Bar and Line Graph functions
b. Team-Specific Donation History lists of all donations contributed to the team
c. Contributing Team Members lists all online registered team members
Change your Team Fundraising Goal
can change the
2. In the upper
click the Change
link beside your
3. Enter new goal and click Submit to see change effected (Figure 12)
Print/Download Team Gifts
Both team captains and team members can print and download a list of all gifts
made on behalf of all team members and to the general team.
2. Under the
section, click either
View all team
Download team donation list links (Figure 14).
a. View all team donations: If you click this link, a new window will display with a list of donors who have contributed
to the team. You are then able to print the webpage.
b. Download team donation list: If you click this link, you will be able to download all team donors into an Excel
spreadsheet and save it to your computer.
Print/Download Team Roster
Both team a
captains and .
team View all teammates: If you click this link, a new window will display with a list of all
members b registered participants, those who have AND have not fundraised. You are then able to print
can print . the webpage. Download roster: If you click this link, you will be able to download all team
and members into an Excel spreadsheet and save it to your computer.
download a list of all team members.
2. Under the Contributing Team Members section, click either View all teammates or Download roster (Figure 16).
Update Your Team Name and Affiliation
Team Captains can edit their Team
Name and affiliation from their My
1. From the My Relay Center, click the
My Team Page link in the top
Navigation Bar (Figure 17).
2. Locate your basic team information at the top of the page. Click Edit to make to the Team Name or affiliation
3. Click Update to save changes (Figure 19).
Edit Your Team Page
Team Captains can share the team’s reason for participation in Relay For Life.
2. Create or modify the text that is displayed on the Team Page as you like. Simply click into the Body field (Figure
21). Click Save after making your changes.
3. Insert a photo to be displayed on your team page by uploading a file that contains a digital photograph
saved as a jpg; no larger than 200 KB.
a. Before you upload your image file, you may want to open it in your favorite graphics application and resize
or crop the image to ensure the best fit especially if the photo is quite
large. You may also try this free software: adionSoft Fast Image Resizer:
http://adionsoft.net/fastimageresize/ (Figure 22).
5. Click on the
Browse button under
the Photo section.
The choose file
dialog box will appear
1 Navigate to
where you saved
your picture, select
the file, and click on
2 Enter or
modify the Caption.
3 Click on
Save/Upload to save photo changes
4 Before navigating away from the page, be sure to click the Save button at the bottom to ensure your changes
are not lost. To preview the changes you make to the page, click Preview (Figure 25).
Create a Team URL
Team Captains can create a short cut URL, directing all potential teammates
and donors directly to your team page. It’s an easy way to share your Web site
2. Find the Team Page URL section at the top of the page with the Edit Page tab
1 Click Create/Edit Short URL to create
a team page URL.
2 Enter in the end, team section of the URL
1 Click Save
2 A Confirmation announcement will appear to show changes have been made. Your new URL is listed below
Promote/Demote Team Member to Team Captain
Each Relay For Life team can have multiple captains. This may be helpful if two or more people are sharing the
duties assigned to the Team Captain. The current Team Captain can promote a team member to become a
team captain, or demote a team captain to become a team member.
2. At the top of the
page, select the
Leaders tab (Figure
3. A list of all registered
online participants will
appear (Figure 31).
a. To Promote a team member to the Team Captain status, check the box beside their name
b. To Demote a Team Captain to a team member status, uncheck the box beside their name
4. Click Save