INSTITUTE OF CEMETERY AND CREMATION MANAGEMENT
SCOTLAND & NORTHERN IRELAND BRANCH MEETING
12 NOVEMBER 2003 – EDINBURGH
The Chair welcomed members to the first branch meeting under the new title –
As per record.
As per record.
4 Minutes of Previous Meeting
The Chair detailed minutes of the last branch meeting on 20 August.
Proposed by Allan Gall.
Seconded by Robert Mathieson.
5 Matters Arising
Allan Gall asked the Chair about details regarding Item 12 within the August
minutes referring to the branch resolution. The Chair read out the resolution to
the attending members.
6 Secretary’s Report
7 Director’s Report
Attached is reports for the meetings on …….
Questions were taken on various aspects of the report including membership
fees, ages of retired members, etc and director’s portfolios.
There has been correspondence relating to :
Ron Dunn’s new address, etc.
Carved Stones Advisory Project Steering Group.
Newsletter from the FBCA.
Branch AGM – East Ayrshire Council.
Scottish Association of Family History Societies.
ICCM newsletters for September, October and November.
New member to the branch from the Treasurer.
The Chair detailed the contents of an e-mail from Tim Morris, ICCM National
Secretary, regarding the transfer of burial rights. A full and frank discussion
took place on this issue. The National Secretary will write to all Scottish
Councils on this matter.
9 Single Organisation
The Chair raised the issue of amalgamation between the ICCM and the CBA
and detailed how far we have gone in this matter.
He then spoke on the matter of the FBCA and stated that their intention was not
to be part of one single organisation and their intention to hold their own annual
conference, possibly jointly with the ABA. It would seem there will be no
further progress with the FBCA.
A general discussion took place on the need for a single organisation with
various questions asked.
The issue of exhibition at conferences were also discussed and the general
consensus is that exhibitors would not need to exhibit between conferences
within a short period.
It was suggested that conference lasts too long – 4-5 days and that the
conference in Cranfield should hold an exhibition and would be ideal for
managers, elected members and/or budget holders.
There was also a discussion on where the conferences are held in relation to
10 Membership Criteria
The Chair spoke on the criteria for being elected as a Fellow to the ICCM. Alan
Copeland detailed a report from the Director’s minutes and how they can be
Discussion took place on the education criteria regarding the certificate :
Should an associate become a member if they pass a certain part of the
Become a member after X many years membership?
Robert McCulloch, on behalf of the branch, congratulated David MacColl and
Allan Gall on attaining Fellowship of the ICCM. With the Chair now a Director
and Deputy President he also has the membership portfolio for the institute.
The branch agreed that a resolution be submitted to the board of directors. The
resolution was proposed by George Bell and seconded by Ken Forbes.
A positive option could be that if an associate attends a branch meeting that
should count against the criteria.
Discussion on GSU (Genealogical Society of Utah) regarding copying of
cemetery records for historical reasons and the problems Councils have
having these returned based on the Data Protection Act. It was suggested
that a working party be formed to look at this aspect.
To be discussed at the next executrive meeting in February 2004.
Discussions on the requirements of call centres with regard to cemeteries,
Use of Modern Technology
Discussion on the Transfer of Burial Rights (Good Faith) and the
protection guidelines from Scottish Legal Officers.
It was agreed that the branch secretary writes to all Scottish Councils
asking for copies of all forms used within their cemeteries administration.
It was also agreed to write to Ian Drummond of Glasgow City Council
regarding the Scottish aspects of the Transfer of Burial Rights. The Chair
will also write to COSLA regarding this issue.
Charter for the Bereaved
It was agreed that Liz Murphy of Fife Council be added to this working
Discussion took place on the issue of the Scottish Law Course with the
education portfolio and why it was not being updated. It was agreed that
the Chair would take the issue up with the Training/Development Officer
at National level.
It was noted that Alan Copeland retires from his position at East
Dunbartonshire Council on 16 January 2004, and no further calls or letters
to him after that date.
The Chair thanked Mary Fairbairn and the East Edinburgh Cemetery Company for
hosting the meeting and providing the hospitality.
The meeting closed at 12.55pm.