OPERATIONS DIVISION VIDEO CONFERENCE
August 8, 2007
Minutes sent to:
Division Update – Bob Winter
o Bob Winter thanked everyone for their support
o First 24 hours:
6:05 p.m. - August 1, 2007– bridge collapse
Notice went out to District Emergency Operations Center staff
7:30 p.m. – Bob Winter arrived at Waters Edge – District Traffic
Team and RTMC began developing a plan
NIMS training paid off.
Morning - August 2, 2007 – Volume of traffic was lower, no
particular flow problems
o August 3-4, 2007 – demolition contract was in place
o Still in recovery process
o NTSB will be conducting an investigation into the cause of the bridge
o Mn/DOT has contracted with a forensic engineering firm from Chicago,
Wiss, Janney and Elstner, who will lead the Mn/DOT investigation.
o One Mn/DOT employee, Bob Rucker, was on the bridge at the time of the
collapse and was injured. He spent a couple of days in the hospital and
o Mn/DOT has hired the New York-based Parsons Brinckerhoff engineering
firm as the consultant to review Minnesota's bridge inspection protocols.
Parsons will also assist in speedier inspections of the state's bridges.
o Bob Winter read a note from Khani Sahebjam:
Thanking everyone for all of their support.
Thanking Terry Ward, Jon Chiglo and Kevin Anderson for working
on the Design/Build
NOTE: Design/Build is in place
5 packages of teams
Will have short list of teams by end of the day today
Issue RFP for reconstruction of I35W by August 17
Will award project contract in 3 or 4 weeks.
New I35W Bridge will have 5 lanes in each direction. Original I35W
bridge had 3 lanes and was converted to a 4 lane in the 1980s.
Duluth, Detroit Lakes and Rochester have offered inspectors to
There may be a need for additional support and help in the future.
o Duane Hill has taken the lead on the Bridge Inspection Program
Bridge Inspection Program – Duane Hill
A. Bridge Inspection Priorities:
1. In-depth inspections of all fracture critical Bridges this year in priority order.
This will be completed by mobilizing Mn/DOT equipment and staff and
have supplemented our resources by entering into an emergency contract
with PB Americas, Inc.
PB mobilized an inspection crew to perform inspection of the Blatnik
Bridge in Duluth beginning on August 6. This work involves 3 inspection
teams and is estimated to take at least 3 weeks.
PB is currently utilizing Mn/DOT inspection equipment for Bridge access
and making arrangements for additional access equipment beginning next
Wisconsin DOT will be inspecting the Bong Bridge in Duluth tentatively
beginning August 27, 2007. This work will take about 3 weeks.
Mn/DOT has scheduled inspection of Hwy 8 over 35 in Forest Lake and
I35W over Minnesota River. These inspections will be completed by
August 17, 2007.
Traffic control preparations and public notifications have been made for
inspection of Hastings Bridge beginning on August 20. This work will be
completed by PB personnel. This work involves 3 inspection teams and is
estimated to take about 2 weeks.
Mn/DOT personnel will be inspecting the Cayuga Bridge on I-35 over
Cayuga Street on Friday this week.
2. Inspect all bridges classified as structurally deficient in an expeditious manner.
Mn/DOT district personnel are deploying beginning this week to
complete inspection of all bridges classified as structurally deficient.
Local Agency personnel have been encouraged to also inspect
structurally deficient bridges expeditiously.
Mn/DOT has supplied all agencies with lists identifying structurally
deficient Bridges within their jurisdiction.
B. What Is Done:
1. Mn/DOT Staff have inspected all State and Local deck truss structure types.
There were 5 total and this work was completed on Monday August 6, 2007. No
critical findings were identified.
2. Mn/DOT personnel have already inspected many Fracture Critical Bridges this
year. Notable Bridges in the Metro area that are completed are the Stillwater, St.
Paul High Bridge, Lafayette in St. Paul, and the T.H. 77 Cedar Avenue Bridge in
Bloomington in 2007.
3. Mn/DOT has begun the process to execute an Emergency Consultant
Agreement with PB Americas, Inc. to supplement our Fracture Critical inspection
forces, so that we can complete an in-depth inspection of all Fracture Critical
Bridges in Minnesota by the end of the year.
4. PB will also complete an independent review of Mn/DOT's Bridge inspection
practices and procedures.
1. Mn/DOT has 75 certified Bridge inspectors.
2. There are 217 Fracture Critical Bridges in Minnesota.
3. There are 34 bridges with special feature (Pin and Hanger assemblies) which will
also be inspected.
4. There are 1067 Bridges identified as structurally deficient.
Encourages DE’s to mobilize inspection teams as soon as possible.
Needs information on traffic control in metro area
Needs Mn/DOT Coordinator to work with Consultant
Trying to provide information/update to Commissioner’s Office and Governor’s
Office. Is in the process of developing how to do that.
Needs to rebuild public confidence. Working with the Office of Communications.
One-pager may be helpful to handout to media with bridge definitions.
Will be compiling a list of bridges
– Critical Incident Stress Debriefing Team led by DeLorah Curry are meeting
with bridge inspectors.
– cautioned group on accidentally providing names of employees to the
– 32 traffic restoration projects in metro area. Will do 15-20 of these
projects. Everything else on hold
- Very proud of Mn/DOT
Division Update (continued) – Bob Winter
o Compensation Adjustment ($9.2M) – Put on HOLD
o Put on HOLD
Code of Ethics (4 Handouts)
o Remind employees
ACTION: If questions arise contact Rich Peterson in Human Resources.
Mike Garza – leaving Mn/DOT
September 18-19, 2007 – Operations Division Meeting – Duluth Headquarters
September 17-18, 2007 – TZD Conference – DECC - Duluth
City Traffic Signal Agreement – Steve Lund/Maryanne Kelly-Sonnek
There have been concerns raised by certain city and county engineers of
inconsistencies in language of traffic signal agreements and lack of proper funding for
services delivered under those agreements.
March, 2007 – City Engineers in Rochester, Duluth, St. Paul and Minneapolis
sent a letter to Rick Kjonaas to standardize signal agreements.
ACTION: Steve Lund sent letters out to OPSDIV.
Wanted Rick Kjonaas to put together a task force
Held one internal meeting
Held a couple phone conversations with city engineers
Key Factor – concern on performance - maintain signals with necessary
performance level and compensation.
No official task force has been put together.
ACTION: Looking for direction from Bob Winter
Rochester and Duluth would like to continue as they are (at local level).
ACTION: Contact Maryanne Kelly-Sonnek if you need help.
ACTION: Contact Bob Winter with your concerns.
Consultant Budget – Jeff Brunner
Do we need to make any changes to “08”.
o Mapping Work
August 7, 2007- Held meeting with Rick Arnebeck and others to put figures
o FY 2003 = $4.7M
o FY 2004 = $4.2M
o FY 2005 = $4.4M
o FY 2006 = $7.2M
o FY 2007 = $3.0M
Suggestion: $5 Million set aside would be a good target
ACTION: Looking for feedback from the Districts.
HSIP – Bernie Arseneau
HSIP Implementation Criteria
The following information is the result of a July 19, 2007 meeting attended by Bernie
Arseneau, Sue Groth, Dave Engstrom, Julie Whitcher and Dave Kopacz.
Goal: To clarify guidelines for Highway Safety Improvement Program (HSIP)
HSIP is a federally funded core safety program included in SAFETEA-LU. This program
was developed to identify and implement safety projects that have, as their main
objective, the intention of reducing fatal and life changing (A Injury) crashes. In
addition, HSIP requires all states to track and evaluate the effectiveness of all projects
delivered, in terms of their ability to improve safety. Mn/DOT's Office of Traffic, Safety
and Operations (OTSO) is committed to providing annual reports on our HSIP program.
In the HSIP guidance memo dated, July 18, 2006, information was provided that
explained how Mn/DOT would move forward in satisfying the requirements of the
program. For fiscal years 2007 and 2008, each ATP was allowed to identify HSIP
expenditures based on their existing STIP, up to their yearly HSIP apportionments. For
2009 and subsequent years, ATP’s were asked to include a separate ATP solicitation
for HSIP safety projects. This solicitation was intended to split the ATP HSIP funds
between the state trunk highways and the local roads, based on the fatal and ‘A’ crash
data. In reviewing the submitted STIP’s it appears that not all of the districts have met
this goal. In addition, many of the projects that were identified in the STIP did not meet
the eligibility guidance detailed in this memo.
As indicated earlier, the ways to best meet these goals are:
Develop stand alone Safety Projects, based on data and consistent with the
Determine Safety Projects through a separate solicitation (local or centrally
Distribute safety project funding to state and local roads based on Fatal and ‘A’
Develop proactive and systematic low-cost safety projects with the objective of
reducing fatal and ‘A’ crashes
Clear requirements for HSIP exist in SAFETEA-LU. These requirements are intended
to generate the greatest outcomes from our limited safety funds. The following
information is provided to assist ATP’s in the development of their HSIP program.
The HSIP program for the local portion should be administered through a
centrally managed local solicitation.
The HSIP program for the trunk highway portion should be developed by the ATP
and projects identified 1-2 years in advance. Each District should annually review
the SHSP guidelines for their District and develop an implementation plan. This
will assist Mn/DOT in meeting it’s spending and distribution goals for HSIP.
HSIP money should not be used for Reclamation/Reconstruction projects.
In Greater MN, due to the random nature of fatal and ‘A’ crashes, the ATP Safety
Program should consist of at least 70 % Proactive projects.
All Reactive HSIP projects should be based on an annual review of crashes and
have a Benefit/Cost ratio greater than 1.
A “Proactive Spectrum” (see attached) has been created to achieve the
maximum safety benefit as intended by HSIP. The idea is to address the lower
cost/higher payback strategies on the left side of the spectrum prior to
implementing the higher cost strategies on the right side of this spectrum.
All projects developed for the HSIP program should be based on the SHSP and
Bernie took questions from the group.
Discussion on the “Proactive Spectrum”.
ACTION: Send comments to Bob Winter or Bernie Arseneau before Monday,
August 13, 2007.
Lee Berget – Detroit Lakes
Media coverage – local bridges
August 10, 2007 – Utilimarc Webinar giving a training presentation at Detroit
Lakes. DE’s are welcome to participate.
Nelrae Succio - Rochester
Media coverage – local bridges
Eric Evens/Rochester is helping inspect metro bridges – having difficulty with
Jim Swanson – Mankato
Appreciates everyones hard work.
Dale Plemmons/Mankato helping out in Metro area
Jim Swanson was on I35W approaching the bridge when it collapsed. He was
about 4 minutes out.
August 8, 2007 -Accident on I-90. A Mn/DOT Class 33 pulling a sign trailer
arrowboard on I-90 inside eastbound lane out of Jackson was hit by a semi truck.
A car had slowed down by our operation and the semi pulled out to go around
the car hitting our sign trailer. The employee, Troy Fundahn was slightly injured.
Dave Trooien/Dave Solsrud - Willmar
September 17-18, 2007 – Toward Zero Death Conference
o District 8 is hosting a meeting the first day at 4:00 p.m.
o Nelrae Succio and Sue Groth are participating
o Next spring having a meeting on toward zero death.
Access Management – sending out letter in a week.
August 3, 2007 – attended “Competitive Forum” in Redwood Falls sponsored by
DEED. Workforce development turned into economic development – good
Thanked districts for all their help.
Lynn Eaton – Bemidji
No media issues
Linda Aitken - Bemidji
The tribal meetings that were scheduled for Aug 15 and 16 (and other dates in
the planning) have been postponed and will be rescheduled at a later time this
fall after Tribes and Transportation.
Jim Povich – St. Cloud
Bob Busch out of the office today – wife having surgery
Hats off to Metro
Bernie and Dave on the right track
Code of Ethics – captured the small stuff – missing the big stuff
The next District Operations (2 day) meeting is scheduled for September 18-19,
2007 in Duluth.